Editing Assistant Jobs in Portland, OR (NOW HIRING)

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions. 

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work. 

Responsibilities:

• Assist in preparing high quality prime and subconsultant proposals through the development of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials. 
• Maintain the CRM and FMT databases database by inputting and updating information on opportunities, projects, resumes, photos, and document templates. 
• Assist with opportunity tracking via IMS, DJC (Daily Journal of Commerce), and providing summaries of Capital Improvement Plans. 
• Support the team with research, reports, and tracking documents. 
• Assist with internal word processing - reviewing, editing, and compiling documents, filing documents and other items. 
• Attend and note-take for misc. internal meetings. 
• Assist senior marketer with design award submissions. 
• Order promotional items such as business cards and additional office materials. 
• Support corporate marketing with social media efforts, website updates, and misc. companywide requests. 
• Assist in coordinating internal events (quarterly events, conferences/exhibits, annual client nut drive, meat drive). 
• Interact with and facilitate communications with staff, vendors, and clients. 
• Support production staff as needed - greet office guests/vendors, office supply ordering, answering multi-line phone system, coordinating catering, shipping, rental cars, etc. 
• Run errands as needed on a weekly, monthly basis. 
• Assist project managers with preparing project progress reports. 
• Follow Shannon & Wilson's Quality Assurance policy. 
• Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures. 
• Perform other duties as assigned by supervisor. 

Requirements

• Bachelor's degree in marketing, journalism, communications, or related field. 
• 0 - 4 years of marketing experience with an Architectural/Engineering/ Construction services firm. 
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively. 
• Excellent, writing, proofreading, editing, and document production skills. 
• Creative with exceptional attention to detail and strong design sensibility. 
• Superior ability to communicate tactfully and diplomatically, both written and verbally. 
• Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks 
• Must be able to balance multiple deadlines and work effectively under pressure. 
• Basic knowledge and understanding of marketing and business development strategies. 
• Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat required; familiarity with InDesign, Photoshop, and a CRM Database is desired 
• Excellent writing, organizational, and communication skills required to effectively interact with clients, vendors, and staff at all levels.  
• Personable, flexible, and professional demeanor. 
• The ability to work independently with the appropriate level of supervision. 
• Frequent sitting, standing, and walking (with or without accommodations). 

Level Placement

Typically, depending on an applicant's education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, an Entry-Level Marketing Assistant typically would be placed at a Shannon & Wilson Office Services I, II, or III level. 

Shannon & Wilson is committed to providing a comprehensive total rewards package that includes the following benefits:  

• Employee stock ownership  
• Medical, prescription, vision, dental, long-term care and life insurance plans are offered to employees (and their families).  
• Pre-tax health and daycare FSA  
• Profit sharing and 401(k) plans with annual safe-harbor contributions  
• 10 - 20 paid vacation days per year for full-time employees (prorated for part-time employment) based on years of experience 
• Paid Sick and Safe Leave accrues based on your state requirements 
• 9 paid holidays per year + 1 personal holiday  
• Paid volunteer day  
• Paid time off for bereavement and jury duty  
• Two weeks of paid parental leave  
• Lunch & Live wellness webinars and an Employee Assistance Program 
• Mentorship Program 
• Tuition Reimbursement 
• Free parking  

Shannon & Wilson is an Equal Opportunity Employer

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.