Job Posting: Administrative Assistant (Classified)
Location: Walnut Elementary School
Position Type: Classified, Hourly, Full-Time
Work Calendar: 195 Days (Includes one week before and one week after the student school year)
Benefits: Eligible for full district benefits package (Medical, Dental, Vision, Retirement)
Job Summary
Walnut Elementary School is seeking a dedicated, organized, and welcoming Administrative Assistant to join our front office team. As the first point of contact for families, students, and staff, you will play a vital role in creating a positive school culture. This position handles a variety of administrative tasks, ranging from managing school accounts and attendance to providing backup student care.
Key Responsibilities
Front Office & Customer Service
- Manage the Front Desk: Greet visitors, answer phones, route calls, and respond to general inquiries with a friendly and professional demeanor.
- Attendance Management: Oversee and accurately record daily student attendance, track tardies, and follow up with families regarding unexcused absences.
Financial & Data Administration
- ECA Account Management: Oversee the Extra-Curricular Activities (ECA) account, ensuring accurate tracking of funds, deposits, and compliance with district guidelines.
- Purchase Orders (POs): Efficiently enter, track, and process purchase orders for school supplies and resources.
- Data Entry: Assist with student information system updates, records management, and other data entry tasks as needed.
Student Support & Safety
- Backup Nurse: Provide basic first aid, administer medication (with training), and comfort sick or injured students when the school nurse is unavailable.
- Versatility: Perform all other duties as assigned by the school administration to ensure smooth daily operations.
Qualifications & Skills
- Education: High School Diploma or equivalent required.
- Experience: Previous administrative, secretarial, or school-based experience is highly preferred.
- Financial Literacy: Basic bookkeeping or experience handling money/accounts (like ECA) is a strong plus.
- Tech Savvy: Proficiency in data entry, Google Workspace, and a willingness to learn school management software.
- Interpersonal Skills: Strong communication skills, patience with children, and the ability to maintain confidentiality regarding student and staff information.
- Certifications: Ability to obtain CPR/First Aid certification (training will be provided for backup nurse duties).
Why Join Walnut Elementary?
At Walnut Elementary, we value collaboration, community, and growth. This position offers a predictable, school-year-aligned schedule (195 days), a comprehensive benefits package, and the opportunity to make a meaningful impact on the lives of elementary students every single day.