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Ea Assistant Jobs in Virginia (NOW HIRING)

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

As an EA specialist, you ensure seamless operational support through scheduling, correspondence ... Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and ...

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

As an EA specialist, you ensure seamless operational support through scheduling, correspondence ... Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and ...

XMSTART

Executive Admin (EA)

Chantilly, VA · On-site

As an EA specialist, you ensure seamless operational support through scheduling, correspondence ... Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and ...

Amazon

Executive Assistant

Arlington, VA · On-site

The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written ... Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off ...

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Ea Assistant information

What is an EA assistant?

An EA assistant, or executive assistant, provides administrative support to high-level executives by managing schedules, handling correspondence, organizing meetings, and performing various clerical tasks. Strong organizational skills, proficiency with office software, and confidentiality are essential for this role.

Is it hard to get a job as an EA?

Securing a job as an Executive Assistant (EA) can be competitive, often requiring strong organizational, communication, and computer skills, as well as relevant experience. Many employers also value certifications in office management or administrative support, and the role typically demands attention to detail and discretion. The difficulty varies depending on the industry, location, and individual qualifications.

What kind of assistant is an EA?

An Executive Assistant (EA) is a professional who provides high-level administrative support to executives or senior managers. They handle tasks such as managing schedules, coordinating meetings, preparing reports, and communicating on behalf of their employer, often requiring strong organizational and communication skills. EAs may also use tools like calendar software and require discretion and confidentiality in their work.

What are the top 3 skills of an executive assistant?

The top three skills of an executive assistant are strong organizational and time management abilities, excellent communication skills, and proficiency with office software and scheduling tools. These skills enable them to efficiently manage executive calendars, handle correspondence, and coordinate tasks effectively in a fast-paced environment.
What are the most commonly searched types of Ea jobs in Virginia? The most popular types of Ea jobs in Virginia are:
Ea Assistant jobs near you
Infographic showing various Ea Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Executive Admin (EA)

XMSTART

Chantilly, VA • On-site

Full-time

Posted 11 days ago

Job description

XMSTART is looking to add an experienced and strategic full-time Executive Administration to our team, in Chantilly, VA. This position is 100% Onsite.

The Customer requires a highly organized and detailed-orientate Executive Administration (EA) at the intermediate level to provide comprehensive administrative support, and coordinate, integrate, and execute various administrative functions for the Systems Engineering Directorate (SED). This position is ideal for a motivated individual who thrives in fast-paced environments and is eager to contribute to mission-critical operations.

As an EA specialist, you ensure seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies.

Requirements

Security Clearance Requirements:

  • Active TS/SCI clearance with CI Poly
  • Reinvestigation date within 7 years if not an active NRO employee

Education:

  • HS diploma required
  • Bachelor’s degree (preferred)

Qualifications:

  • 5-10+ years of relevant experience
  • Experience with managing email, calendars, and events through Microsoft Outlook
  • Strong organizational and critical thinking skills
  • Strong interpersonal and communication skills

Responsibilities:

  • Scheduling & Coordination: Manage and coordinate activities, appointments, and meetings, ensuring the seamless execution of the senior executive’s daily agenda.
  • Conference Room & Event Management: Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging.
  • Travel Management: Arrange and coordinate travel, including itinerary planning, processing vouchers, and securing VIP parking arrangements.
  • Documentation & Correspondence: Conduct administrative reviews of briefings and correspondence for grammar and formatting. Draft, proofread, edit, and coordinate correspondence.
  • Records & Configuration Management: Provide support to the SED Program Record Office (PRO) for records management in accordance with NRO Directive 56-1. Ensure execution of configuration management plans for identified SED and NRO products.
  • Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and Government personnel. Prepare required documentation, including check-in sheets, badge requests, NRO Account Action Process (NAAP) requests, and SED Tech Requests.
  • Stakeholder Engagement: Interface with the NRO Corporate Front Office, greet and escort visitors, and prepare background information for meetings.
  • Mail & Office Operations: Retrieve, sort, and distribute incoming mail, faxes, and other documents. Arrange for the delivery of outgoing mail/packages.
  • Resource Management: Assist in ordering supplies/equipment and arranging office equipment repairs.
  • Career Service Panel Tracking: Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes.

Preferred Qualifications:

  • Excellent oral and written communication skills
  • Strong written correspondence skills
  • Ability to synthesize complex actions and adhere to tight deadlines
  • Ability to work independently with minimal supervision.
  • Deliver on commitments be reliable, highly organized and structured