HR Operations Assistant / Office CoordinatorDiligence Security Group (DSG) provides professional, reliable, and customized security solutions across California. We serve a wide range of clients including commercial, government, and community organizations, with a focus on safety, accountability, and high-quality service. Our mission is to build a trained and reliable workforce, for the community by the community, to protect what our clients value most.
At Diligence Security Group (DSG), we donโt just fill positions โ we build careers.
Weโre Known For:A strong team culture and leadership support
Opportunities for advancement and internal promotion
Consistent work and diverse assignments
A commitment to training and development
What Youโll DoThis is a dual-function, non-exempt role supporting office operations, recruiting coordination, onboarding, and administrative functions within a fast-paced security environment. This position plays a key role in supporting daily office flow, employee communication, and operational organization.
This is a full-time, FLSA non-exempt position reporting to the Operations Manager.
Office & Administrative SupportWelcome and greet employees, applicants, clients, and visitors professionally
Assist with maintaining a clean, organized, and efficient office environment
Answer phones, respond to general inquiries, and route communications appropriately
Support scheduling coordination for interviews, onboarding, orientations, and meetings
Assist leadership with administrative projects and operational support tasks
Maintain office supplies, files, and documentation systems
Support workforce communication and follow-up processes
HR & Recruiting SupportAssist with onboarding coordination and orientation scheduling
Maintain employee records and compliance documentation
Track licensing, certifications, and training requirements
Assist with recruiting coordination and candidate communication
Support scheduling and workforce coverage needs
Help ensure HR records and internal systems remain accurate and organized
What Weโre Looking ForPrior administrative, office management, or HR support experience preferred
Strong communication skills both verbally and in writing
Ability to multitask and stay organized in a fast-paced environment
Professional demeanor and customer-service mindset
Experience with scheduling, onboarding, or recruiting coordination is a plus
Basic computer proficiency including Microsoft Office, Google Workspace, and email communication
Ability to maintain confidentiality and professionalism
What Youโll GainHands-on experience in HR operations and office coordination
Opportunities to grow into leadership and operations roles
Ongoing training and developmentExposure to security operations and workforce management
A supportive team environment focused on accountability and professionalism
We believe in promoting from within. Many of our team members advance into:
Operations support rolesRecruiting and HR coordination positions
Office leadership opportunities
Specialized operational assignments
Work ScheduleSchedules may vary based on business needs and may include occasional evenings or weekends as needed. Advance notice will be provided where practicable. This is a non-exempt role and will be paid for all hours worked, including overtime in accordance with California law.
Benefits May IncludeMedical, dental, and vision insurance
401(k) Program
Paid sick leave (in accordance with CA law)
Bi-weekly pay
Paid vacation time
Pay Range$23 โ $27 per hour, depending on experience and qualifications. This position is eligible for overtime and/or additional compensation in accordance with California law.
Equal Employment OpportunityDiligence Security Group provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any kind in accordance with applicable laws. Reasonable accommodations will be made in accordance with applicable law.
Employment is contingent upon successful completion of legally compliant background checks and licensing requirements where applicable.
Employment with the Company is at-will. This means that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.