ZipRecruiter

Log In

1

Document Scanning Assistant Jobs in California (NOW HIRING)

J. Perez Associates, Inc.

Be Seen First

Accounting Associate

Cerritos, CA · On-site

$22 - $24/hr

Perform general office duties including filing, data entry, mail processing, and document scanning. * Assist with accounting department projects as assigned. We are motivated to hire as soon as ...

New

Palm Springs Kia

Service Assistant

Cathedral City, CA · On-site

$17 - $18/hr

... Assistant team member to help keep the service department organized, responsive, and running ... document scanning. This is a good fit for someone who enjoys staying organized, communicating with ...

Ichor Systems

Document Control Support

Livermore, CA · On-site

$26.54/hr

Perform electronic and hard-copy document scanning, reproduction, retention, and archival activities. * Support document retrieval for internal audits, customer audits, and regulatory inspections.

Ichor Systems

Document Control Support

Livermore, CA · On-site

$26.54/hr

Perform electronic and hard-copy document scanning, reproduction, retention, and archival activities. * Support document retrieval for internal audits, customer audits, and regulatory inspections.

Robert Half

Administrative Assistant

Indian Wells, CA · On-site

$16.63 - $21/hr

Scan, label, and organize documents so that physical and digital records are properly maintained ... needs. * Assist with reception and inbound call coverage, directing inquiries in a courteous and ...

Robert Half

Project Assistant

Watsonville, CA · On-site

$20/hr

Support project-related administrative work, including scanning documents and maintaining organized records. * Assist with scheduling updates and timeline tracking to keep daily priorities on course.

loanDepot

Document Control Assistant

Irvine, CA · On-site

$16.35 - $17.50/hr

Responsible for opening, scanning, filing, distributing and organizing mail delivered for Document Control and Post-Closing. Ensures the performance of all duties in accordance with the company ...

loanDepot

Document Control Assistant

Irvine, CA · On-site

$16.35 - $17.50/hr

Responsible for opening, scanning, filing, distributing and organizing mail delivered for Document Control and Post-Closing. Ensures the performance of all duties in accordance with the company ...

loanDepot

Document Control Assistant

Irvine, CA · On-site

$16.35 - $17.50/hr

Responsible for opening, scanning, filing, distributing and organizing mail delivered for Document Control and Post-Closing. Ensures the performance of all duties in accordance with the company ...

Nolo

Temporary Mail and Operations Assistant

Oakland, CA · On-site

$19 - $24/hr

Ensure incoming documents are accurately scanned, named, and routed to the appropriate departments. * Maintain organization and cleanliness of mailroom and document processing areas. * Assist with ...

next page

Showing results 1-20

All JobsDocument Scanning JobsDocument Scanning Assistant JobsDocument Scanning Assistant Jobs in California

Document Scanning Assistant information

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are the most commonly searched types of Document Scanning jobs in California?

The most popular types of Document Scanning jobs in California are:

Document Scanning Assistant jobs near you

Scanning Assistant Temp

California Dental Association

Sacramento, CA • On-site

$25 - $30/hr

Temporary

Posted 9 days ago

Job description

Job Title:Scanning Assistant TempPay Information:Non-Exempt - $25.00 - $30.00 per hour Location:Full time, in office. Duration:4-6 months
Who we are:
The California Dental Association is a membership organization that represents 27,000 of the state's best and brightest dental professionals and champions the oral health of the communities they serve. As the largest state dental association in the U.S., CDA delivers remarkable advocacy initiatives, fierce protection, innovative education and expert guidance to our members. Founded in 1870, CDA has innovated and grown into a family of companies that includes the association, The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation.
We're a mission-driven organization that's here to empower our members and support their practices, dental teams, profession and patients. By making today easier and tomorrow better for dentists, our employees make a meaningful and direct impact on the health of others.
At CDA we seek out, welcome and invest in talented individuals across unique specialties and prioritize diversity in our hiring practices. We know our employees are integral to our success, and we value their individual talents while encouraging a collaborative, inclusive, respectful and forward-thinking culture. We're proud to be recognized as a Best Place to Work for factors like our people practices, work environment and trust in senior leaders.
If you're excited to share your talents at a dynamic organization that's leading the way in oral health, we invite you to apply to join us.
Job Purpose:
In collaboration with the Governance & Strategic Operations Director and Senior Executive Assistant, responsible for successful execution of the Iron Mountain scanning project. Assist with the scanning of organizational documents for retention purposes, utilizing identified document retention requirements.
Universal Competencies:
  • Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships, builds partnerships, shares and learns without boundaries.
  • Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.
  • Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought, input, experience and expertise.

Essential Competencies:
  • Approachability: Is consistently approachable, open to feedback and truthful; builds trust and authentic professional relationships.
  • Adaptability: Appropriately adjusts behavior to changing conditions and business needs; modified approach to succeed with new situations and timelines.
  • Problem solving: Applies analysis, creativity, resilience and logic to reach optimal outcomes; develops and implements solutions.

Essential Functions - must be able to perform with or without a reasonable accommodation:
  • Prepare files for scanning - remove paper clips/staples, sort and organize documents for high-speed scanning.
  • Assist in determining key identifiers for each set of files; identify destruction date(s) based on document retention requirements.
  • Collaborate with respective staff liaison(s) to obtain additional information, as needed.
  • Work with the IT department to configure OnBase (document management system), should key identifiers or destruction dates need to be adjusted.
  • Independently scan files, ensuring organizational compliance with the document retention requirements.
  • Conduct audits to confirm that scanned files have been uploaded and are accurately reflected within OnBase (e.g., file name, destruction date, etc.); ensure files are legible and complete (no missing pages).
  • Identify and recommend process improvements to increase business efficiencies.
  • Maintain confidentiality of information pertained in the files/documents.

Non-Essential Functions:
  • Performs other duties as assigned.

Minimum Qualifications:
  • Prior experience with project work.
  • Demonstrates strong organizational skills and attention to detail.
  • Excellent interpersonal, verbal and written communication skills.
  • Ability to perform job duties independently, exercising good judgment, discretion and professionalism.
  • Computer skills, including the ability to operate Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
Preferred Qualifications:
  • Experience with scanners and document management software.

Working Conditions: Occasionally (1-33%) Frequently (34-66%) Constantly (67-100%)
  • Constantly standing and scanning documents
  • Frequently sitting and working on a computer
  • Occasionally walking and bending
  • Ability to lift boxes of files (up to 25-30 lbs)

We Are CDA
Over our 150-year history, the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today, we continue to support our community of over 27,000 dentists through our family of companies, which include The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. At CDA, we value individual talents, encouraging a diverse, collaborative, and innovative work environment fueled by new ideas. As our organization continues to grow, we invite you to be a part of what's next.
CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion, national origin, age, gender, gender identity or expression, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran or military status. If you have a disability or special need that requires accommodation, please contact us at humanresources@cda.org.
To see our privacy policy, go to www.cda.org/Home/About/Careers-at-CDA/Apply

Apply