Document Manager Jobs in Brunswick, GA (NOW HIRING)

JOB SUMMARY

This position manages county-wide grant administration, compliance, reporting, and program oversight activities for Glynn County grant programs and manages the accounting for selected grants. The position coordinates grant management functions to ensure compliance with federal, state, and local requirements and supports the County’s efforts to maximize external funding opportunities.

MAJOR DUTIES

• Oversees county-wide grant compliance, monitoring, reporting, and program administration activities.
• Ensures compliance with federal, state, and local grant regulations, requirements, including 2 CFR Part 200 (Uniform Guidance), and internal controls.
• Develops and maintains grant management policies, procedures, and tracking systems.
• Coordinates with departments to monitor grant-funded projects, expenditures, timelines, performance measures, and grant spending status.
• Reviews grant agreements, contracts, amendments, and award documents to ensure compliance with reporting, reimbursement, procurement, program, and contractual requirements.
• Coordinates with the County Attorney's Office, departments, and funding agencies to review grant agreements, contracts, and other legal documents related to grant awards and project implementation.
• Prepares grant award and grant extension agenda items, supporting documentation, and Board agenda packets for consideration by the Board of Commissioners.
• Prepares, reviews, and submits grant progress reports, reimbursement requests, financial reports, audit documentation, grant closeout packages, and other required documentation to funding agencies.
• Monitors grant budgets and expenditures in coordination with Finance staff and departmental personnel.
• Creates requisitions, establishes and manages purchase orders, and coordinates purchasing activities for assigned grant-funded projects.
• Assists departments with grant implementation, documentation, procurement compliance, record retention, and documentation of grant-specific compliance requirements.
• Coordinates responses to grant monitoring reviews, audits, and compliance inquiries from funding agencies and auditors.
• Coordinates grant audit preparation activities by organizing supporting documentation, responding to auditor requests, coordinating with county departments and external auditors, and assisting with the resolution of audit findings and corrective actions.
• Coordinates grant closeout activities, including final financial reconciliation, completion of required reports, verification of project completion, submission of closeout documentation, and retention of grant records in accordance with applicable requirements.
• Assists in developing and implementing internal controls related to grant administration and compliance.
• Maintains grant records and supporting documentation using the County's electronic document management system in accordance with federal and state record retention requirements.
• Researches changes in grant regulations and communicates compliance requirements to County departments and staff.
• Assists with FEMA grant administration and disaster recovery reporting as assigned.
• Provides guidance and training to departments regarding grant compliance and administration requirements.
• Coordinates with grant writers to support grant applications, project implementation, award management, and grant administration activities.
• Handles selected grant accounting and reporting as assigned and cross trains as a backup grant accountant.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of grant administration and management principles and practices.
• Knowledge of federal and state grant compliance requirements and reporting procedures.
• Knowledge of 2 CFR Part 200 (Uniform Guidance), including federal grant procurement, allowable costs, internal controls, monitoring, documentation, and reporting requirements.
• Knowledge of governmental accounting principles and practices.
• Knowledge of grant reimbursement, procurement, contract administration, audit preparation, grant closeout, and record retention requirements.
• Knowledge of computers, electronic document management systems, and job-related software programs.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in project coordination, organization, and maintaining detailed grant documentation.
• Skill in interpersonal relations.
• Skill in oral and written communication.

SUPERVISORY CONTROLS
This position will be supervised by the Finance Director. Tasks, coordination, compliance and accounting support work will be assigned and reviewed by the County’s Grant Managers, Grant Accountant, and Finance Director.

GUIDELINES
Guidelines include federal Uniform Guidance, grant agreements, federal and state grant regulations, FEMA requirements, GAAP, local ordinances, and county and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY/SCOPE OF WORK

• The work consists of varied grant administration and compliance duties. Strict regulations, reporting deadlines, and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to oversee county grant administration and compliance activities. Successful performance contributes to regulatory compliance, financial accountability, and the effective administration of county grant programs.
• The position will require a great deal of time management and organizational skills and will require the ability to prioritize and coordinate multiple assignments, competing priorities and deadlines.

CONTACTS

• Contacts are typically with grant managers, grant accountant, department heads, division managers, granting agencies, auditors, consultants, contractors, and FEMA representatives.
• Contacts are typically to exchange information, resolve problems, coordinate activities, and provide services.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.
• The work is typically performed in an office.

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to public administration, finance, accounting, business administration, or a related field.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with two to five years of experience in grant administration, grant compliance, governmental accounting, finance, procurement, contract administration, or a related field.
• Experience administering federal grants subject to 2 CFR Part 200 (Uniform Guidance), including procurement compliance, audit coordination, grant closeout, and electronic records management preferred

Benefits:

• Bi-weekly payroll
• 12 hours of PTO per month
• 12 paid Holidays
• Employee Assistance Program
• No-Cost Employee Health Clinic
• Health Care Plan, Life Insurance, and Long-term Disability
• Deferred Compensation, Voluntary Benefits
• Retirement - Defined Contribution Plan