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Document Management Associate Jobs in Buffalo, NY

EMCOR Group Inc

John W. Danforth Company

Tonawanda, NY · On-site

$60K - $65K/yr

... support document review and contract management processes. • Minimum of 3 years of experience in commercial contract administration. • Associate or Bachelor's degree required. • Working ...

Bureau Veritas

QHSE Coordinator

Buffalo, NY · On-site

$25 - $27/hr

Knowledge of document control principles, records management practices, and electronic document management systems. • Experience and Educational Background Required for the Job • Associate degree ...

Dynabrade Inc

Associate Product Manager

Clarence, NY · On-site

$62K - $75K/yr

The Associate Product Manager is responsible for supporting the execution of product strategies ... for documentation); experience with PIM or ERP systems, and project management software. Well ...

Dynabrade

Associate Product Manager

Clarence, NY · On-site

$62K - $75K/yr

The Associate Product Manager is responsible for supporting the execution of product strategies ... documentation); experience with PIM or ERP systems, and project management software. • Well ...

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in Buffalo, NY

Document Management Associate information

See Buffalo, NY salary details

$10

$25

$44

How much do document management associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management associate in Buffalo, NY is $25.66, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $32.60 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What cities near Buffalo, NY are hiring for Document Management Associate jobs?

Cities near Buffalo, NY with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $53,364 per year, or $25.7 per hour.

Contracts Administrator

John W. Danforth Company

Tonawanda, NY • On-site

$60K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 27 days ago

Job description

About Us

John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission-critical environments, and energy performance projects, backed by comprehensive service maintenance and repair.

Job Summary

As a Contracts Administrator at John W. Danforth Company, you will help drive the successful management of customer contracts and business agreements from review through execution. You'll work closely with internal teams and customers to facilitate effective and efficient contract review processes and coordinate insurance and bond requirements. This role is critical to protecting the company's interests while delivering a responsive and positive experience for our customers.

Essential Duties & Responsibilities

Manage customer contracts through the contract lifecycle from intake to execution for assigned business regions. Support the review of standard contracts, including AIA agreements, NDAs, service agreements, and other business documents. Respond to customer insurance requirements and coordinate certificates of insurance and bond requests. Prepare summaries of contract terms and support risk analysis efforts. Support contract revisions, negotiations, and document tracking activities. Help implement and utilize electronic document management and workflow systems to support contract administration. Respond to contract-related inquiries from internal and external stakeholders in a timely and professional manner. Coordinate with contract team members to ensure timely approvals and contract processing. Coordinate lien filings as required and maintain supporting documentation. Leverage approved AI tools and technology to support document review and contract management processes.

Qualifications

Minimum of 3 years of experience in commercial contract administration. Associate or Bachelor's degree required. Working knowledge of construction contract terms and conditions, is a plus. Basic understanding of commercial insurance requirements within the construction industry, is a plus. Proficiency with Microsoft Office and PDF/document management tools. Strong attention to detail, organization, and analytical skills. Ability to manage multiple priorities and respond with urgency and ownership. Strong communication and collaboration skills. Experience utilizing AI tools for document review is a plus.

#danfth

Equal Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledNotice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.Geographic Disclosure

Compensation Range:  $60,000-$65,000

Other Compensation:   Bonus eligible

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, and an employee assistance program.

Employment Type: FULL_TIME

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