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Document Management Associate Jobs in Florida (NOW HIRING)

US Bank

Document Review Associate 3

Jacksonville, FL · On-site

$20 - $22.50/hr

The Document Review Associate performs routine and/or repetitive clerical functions according to ... management skills, specifically with collecting, organizing, and sorting letters and numbers ...

MHI

Warranty PM Associate

Lake Mary, FL · On-site

Warranty Project Management Associate Company Overview At Mitsubishi Power, we're not just building ... management teams to support warranty-related activities. * Maintain documentation and records ...

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Document Management Associate information

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$8

$19

$34

How much do document management associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document management associate in Florida is $19.79, according to ZipRecruiter salary data. Most workers in this role earn between $13.85 and $25.14 per hour, depending on experience, location, and employer.

What is a document management associate?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are the key skills and qualifications needed to thrive as a document management associate?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are some common challenges faced by document management associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the most commonly searched types of Document Management jobs in Florida?

The most popular types of Document Management jobs in Florida are:

What cities in Florida are hiring for Document Management Associate jobs?

Cities in Florida with the most Document Management Associate job openings:

Document Management Associate jobs near you
Infographic showing various Document Management Associate job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $41,168 per year, or $19.8 per hour.

Corporate Document Control Coordinator

Amports

Jacksonville, FL • On-site

Full-time

Re-posted 26 days ago

Job description

Essential Functions
  • Document Management System (DMS) Administration: Manage and maintain the electronic and hard-copy document control system, ensuring all documents are accurately indexed, stored, and easily retrievable.
  • Document Lifecycle Control: Oversee the entire document lifecycle, including creation, review, approval, distribution, revision, and archival/disposal of controlled documents (e.g., policies, procedures, work instructions, forms, specifications) .
  • ISO Compliance: Ensure all document control processes adhere strictly to the requirements of the company's certified ISO standards. Participate in internal and external ISO audits as the subject matter expert for document control .
  • Change Management: Process and track all document change requests (DCRs), ensuring proper authorization and impact assessment before new revisions are released. Maintain a comprehensive revision history and audit trail.
  • Training and Support: Provide training to employees on document control procedures and the effective use of the DMS. Act as the primary point of contact for all document control inquiries.
  • Master Document List: Maintain the Master Document List (MDL) or equivalent register, ensuring it is current and reflects the status and location of all controlled documents.

Competencies
  • Detail orientation
  • System administration
  • Compliance rigor
  • Organizational skills
  • Communication skills

Supervisory Responsibility
This position has no direct reports.
Work Environment
Well-lighted, heated and/or air-conditioned indoor office, production setting, outdoor/indoor shop environment or enclosed vehicle with adequate ventilation and protection from extreme weather conditions.
Outdoors exposed to changing and/or extreme weather conditions (for instance, rain, sun, snow, wind, humidity, etc.).
Physical Demands
Light physical activity performing non-strenuous daily activities of an administrative or production/technical nature. Manual dexterity sufficient to reach and handle items.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are primarily 8 hours each day, Monday through Friday on a day shift. This position often requires overtime.
Travel
There are no travel requirements for this position.
Required Education and Experience
  • Minimum of 3-5 years of experience in a dedicated document control role in an ISO-certified environment.
  • Experience with eDMS platforms and compliance requirements.

Preferred Education and Experience
  • Associate or Bachelor's degree, preferred.
  • Knowledge of ISO standards and audit processes.
  • Experience supporting multi-site document control programs.

Computer Operations
Basic personal computer skills
Work Authorization/Security Clearance
Must be able to obtain TWIC badge (Transportation Working Identification Card)
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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