Document Management Associate Jobs in Florida (NOW HIRING)

GENERAL PURPOSE OF THE JOB: 

The Construction Management Associate is responsible for assisting the Construction Manager in all aspects associated with a construction-related project. This will include but is not limited to, General Contracting projects, larger-scale Contracting Patch and Repair Projects, TremCares, etc. This will involve working with the Construction Manager, Project Superintendent, or WTI Technician assigned to the project to ensure the project is effectively executed anc completed safely, and all contractual obligations are adhered to. Additional duties will include participating in onsite meetings, scope of work development, proposal review, specification review, completion of project schedules, assembling project submittals, obtaining building permits, project closeout documents, and other duties as directed by the Construction Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Responsible for contributing to and validating proposals and specifications.
  • Conceptual Phase (specification development, establishment of milestone dates)
  • Program Planning Phase
  • Design Phase
  • Conduct Pre-Proposal Meetings
  • Proposal Phase
  • Construction Phase
  • Conduct Pre-Construction
  • Effective Close-out
  • Cost Estimates and schedules
  • Use of ebuilder for all project documentation per policy manual.
• Assist the Construction Manager in tracking project costs, budget variances, and profitability.
• Accountable for Quality Assurance.
• Ensure the subcontractor has submitted the required documents.
• Establish timelines and goals.
• Manage key metrics and report as required.
• Coordinate with Program Managers, Project Administrators, Project Estimators, Specification Writers, Sales Representatives, and RBM when needed.
• Assist in the review of submitted proposals and contractor interviews for specification and contractual compliance.
• Review of line-item generated proposal documents.
• Direct Project Superintendents as needed.

Competencies:

• Adaptable, willing to change with business necessity
• Professional and lead by example
• Diversity awareness and ability to adjust to multiple personalities
• Planning and organizational skills. Able to juggle multiple priorities and demonstrate good task management
• Excellent customer service skills and ability to build relationships
• Technical knowledge of all products and services that WTI offers
• Understanding of Construction Management tasks
• Superior written, oral, and digital communication skills
• Able to create performance reporting
• 24-hour reply response to all inquiries
• Ability to use and understand Microsoft Office and other software as required.

Specification Development Stage:

• Works with the Construction Manager and Sales Representative to establish a scope of work for the project.
• Completion of specification requests and related documents.
• Responsible for specification review as required by the Construction Manager.

Pre-Proposal Stage:

• Conducts Pre-Proposal Meeting and distributes completed Pre-Proposal Meeting documentation to all applicable parties.
• Assist the Construction Manager in reviewing proposals.
• Prepare Proposal Documents as directed by the Construction Manager.

Pre-Construction Stage:

• Publish the Project Schedule.
• Assists Construction Manager in planning and coordinating the Pre-Construction Meeting.
• Engages with the Project Superintendent to provide necessary project information.
• Conducts Pre-Construction Meetings and distributes completed Pre-Construction Meeting documentation to all applicable parties.
• Obtain Building Permit when required.

Construction Stage:

• Review Daily Inspection Forms and ensure they are distributed to all applicable parties and uploaded into project files.
• Visits job site as necessary or directed by the Construction Manager.
• Conduct weekly Progress Meetings, virtual or onsite, and distribute meeting minutes to all applicable parties. 
• Maintain Project Schedule and update on a weekly basis.
• Perform site audits as appropriate.
• Review subcontractor payment requests with the Construction Manager.
• Assemble AIA billing applications for the Construction Manager's review and approval.
• Assist the Construction Manager, Project Superintendent, Subcontractor, Owner, or Sales Representative as needed.

Close Out Stage:

• Assist the Construction Manager in coordinating the final inspection.
• Ensure all required documents are uploaded into the project files.

Other Requirements:

• Ability to travel out of town may include overnight travel
• Must have transportation and a valid driver's license
• Ability to work weekends and/or holidays if needed
• Ability to pass pre-employment drug test
• Ability to read, write, and speak English
• Open to relocation after completion of the program

The salary range for applicants in this position generally ranges between $52,000 and $55,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. 

Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.