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Document Imaging Assistant Jobs in Oregon (NOW HIRING)

Legacy Health

Imaging Support Specialist

Portland, OR

$22.32 - $31.90/hr

Document scanning and film file room operations * Phone/fax communication of results and general customer service * Provide general clerical support across imaging departments. * May assist with ...

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Document Imaging Assistant information

What are common challenges document imaging assistants face, and how can they be managed?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What skills and qualifications are needed to be a document imaging assistant?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What does a document imaging assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

Document Imaging Assistant jobs near you

Administrative Support Specialist

Pacific Office Automation

Beaverton, OR • On-site

$20 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Pacific Office Automation rating

7.0

Company rating: 7.0 out of 10

Based on 38 frontline employees who took The Breakroom Quiz

212th of 360 rated logistics

Job description

Administrative Support Specialist - Inside Sales Team
Location: Beaverton, OR | Status: Full-Time |
Pacific Office Automation, the largest independently-owned document imaging and technology dealer in the nation, is looking for an organized, detail-oriented Administrative Support Specialist to join our Inside Sales team. This role plays a critical part in ensuring smooth day-to-day operations for our sales representatives and enhancing the overall customer experience.
If you're someone who thrives in a fast-paced, team-oriented environment and loves being the go-to resource for administrative support, we want to hear from you!
What You'll Do:
  • Provide administrative support to the Inside Sales team, including scheduling meetings, processing sales documentation, and organizing internal communications
  • Assist with customer onboarding, order entry, and tracking of sales pipeline activities
  • Handle accounts receivable tasks, including invoicing, payment follow-ups, and maintaining accurate customer records
  • Answer high-volume phone calls and emails from customers and vendors, ensuring professional and timely responses
  • Update and maintain CRM systems and Excel spreadsheets for tracking leads, orders, and sales performance
  • Prepare and format reports, presentations, and documents as requested by sales leadership
  • Work closely with internal departments (logistics, service, finance) to coordinate and streamline customer delivery and installation processes
  • Troubleshoot customer inquiries and escalate issues appropriately
  • Help manage inventory and supplies related to sales documentation and promotional materials

What You Bring:
  • 2+ years of experience in an administrative, customer service, or sales support role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong written and verbal communication skills
  • Excellent time management and multitasking ability
  • High attention to detail and accuracy in data entry
  • Ability to work independently and as part of a collaborative team

Why You'll Love Working Here:
  • Be part of a high-performing sales team that values your contributions
  • Access to ongoing training and professional development
  • Growth opportunities into senior administrative or operational roles
  • Friendly and team-focused work culture
  • Comprehensive benefits package:
    • Medical, Dental, Vision, and Life Insurance
    • 401(k) with employer match
    • Paid Vacation, Sick Leave, and PTO
    • FSA/HSA Programs

Starting Pay: $20-$22/hr DOE
Opportunity to grow with Inside Sales and beyond!
Diversity and Inclusion at POA
At Pacific Office Automation, we're proud of our inclusive workplace. We believe our employees' diverse backgrounds and experiences drive our innovation and success. We are committed to creating an environment where all voices are heard and respected.
Join a company where your administrative skills are truly valued - and where you can grow! Apply today.
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