ZipRecruiter

Log In

1

Document Control Records Management Jobs in New York

ITAC

Document Control Lead

Piscataway, NJ · On-site

Manage document control systems and maintain accurate records of engineering documents, drawings, specifications, contracts, submittals, RFIs, and project correspondence. * Coordinate with project ...

ITAC

Document Control Lead

Piscataway, NJ · On-site

Manage document control systems and maintain accurate records of engineering documents, drawings, specifications, contracts, submittals, RFIs, and project correspondence. * Coordinate with project ...

ITAC

Document Control Lead

Piscataway, NJ

Manage document control systems and maintain accurate records of engineering documents, drawings, specifications, contracts, submittals, RFIs, and project correspondence. * Coordinate with project ...

Luster National

Document Control Lead

New York, NY · Hybrid

$45 - $67/hr

... records. * Track deliverables and support coordination of document reviews between internal teams ... Ability to manage multiple priorities and deadlines in fast-paced, large-scale program environments.

Luster National

Document Control Lead

New York, NY · On-site

$45 - $67/hr

... records. * Track deliverables and support coordination of document reviews between internal teams ... Ability to manage multiple priorities and deadlines in fast-paced, large-scale program environments.

Robert Half

Controller

Lindenhurst, NY · On-site

At least 5 years of experience requiring strong attention to detail in document control, records management, or a related administrative function. * Demonstrated ability to manage high-volume ...

Robert Half

Controller

Woodbury, NY · On-site

At least 5 years of experience in document control, records management, or a related function. * Demonstrated hands-on experience with document scanning and digital file organization. * Ability to ...

K2services

Records Specialist

New York, NY

Strong understanding of records management principles, document control, and file lifecycle management. * Excellent attention to detail with strong organizational and accuracy skills. * Ability to ...

Opensity Solutions

Records Specialist

New York, NY · On-site

Strong understanding of records management principles, document control, and file lifecycle management. * Excellent attention to detail with strong organizational and accuracy skills. * Ability to ...

next page

Showing results 1-20

All JobsDocument Control Records Management JobsDocument Control Records Management Jobs in New York

Document Control Records Management information

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in New York?

For Document Control Records Management jobs in New York, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in New York look for?

The top searched job categories for Document Control Records Management jobs in New York are:

What cities in New York are hiring for Document Control Records Management jobs?

Cities in New York with the most Document Control Records Management job openings:

Document Control Records Management jobs near you

Document Control Lead

ITAC

Piscataway, NJ • On-site

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 500 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.
ITAC's purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company's growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.
We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you've come to the right place. At ITAC, you'll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.
This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is full time contract work anticipated to last 6 months with potential to direct hire with the client. The position will also require the employee work onsite at the client's West Haven, CT, and/or Piscataway, NJ location. Please only apply if these requirements are agreeable to you.
Overview
We are seeking a Document Control Lead to support a Client's portfolio of capital projects within an active manufacturing environment.. This role will be responsible for overseeing the document control process for capital and operational projects within an active manufacturing environment. The ideal candidate will have experience managing project documentation, establishing document control procedures, coordinating with project teams and contractors, and ensuring all project records are accurate, current, and maintained in accordance with company and client requirements.
Responsibilities
  • Lead and manage all document control activities for factory transformation and capital improvement projects.
  • Develop, implement, and maintain document control procedures, standards, and workflows
  • Ensure project documentation is properly received, reviewed, distributed, tracked, stored, and archived.
  • Manage document control systems and maintain accurate records of engineering documents, drawings, specifications, contracts, submittals, RFIs, and project correspondence.
  • Coordinate with project managers, engineers, contractors, vendors, and stakeholders to ensure timely processing of project documentation
  • Monitor document revision control and ensure the latest approved versions are available to project teams.
  • Track document deliverables and maintain document registers to support project milestones and reporting requirements.
  • Perform quality checks to ensure documentation meets project, regulatory, and company standards.
  • Generate document control reports and provide status updates to project teams and leadership.
  • Support audits, inspections, and project closeout activities by ensuring complete and accurate project records
  • Train project personnel on document control processes, procedures, and systems.
  • Identify opportunities to improve document management processes and overall project efficiency.

Requirements
  • Bachelor's degree in Business Administration, Information Management, Engineering Technology, or a related field along with 5 years of relevant document control experience in a manufacturing, industrial, engineering, or construction environment, OR at least 10 years of relevant experience without a degree.
  • Relevant experience supporting capital projects, manufacturing projects, or industrial facility improvement initiatives.
  • Experience developing and managing document control systems, procedures, and workflows.
  • Strong understanding of document management principles, revision control, records management, and project documentation requirements.
  • Experience coordinating document deliverables among multiple project stakeholders and external vendors.
  • Proficient in Microsoft Office Applications; Excel, Word, PowerPoint, Outlook, Teams, etc.
  • Strong organizational skills with exceptional attention to detail and accuracy.
  • Ability to manage multiple priorities and deadlines in a fast-paced project environment.
  • Excellent verbal and written communication skills.
Preferred Skills
  • Strong industrial manufacturing or heavy industrial project background.
  • Experience supporting factory transformation, plant expansion, equipment installation, or facility modernization projects.
  • Experience with electronic document management systems (EDMS) such as SharePoint, Autodesk Construction Cloud, OpenText, Aconex, Procore, or similar platforms.
  • Familiarity with engineering drawing management, technical documentation, and project turnover packages.
  • Knowledge of project controls, quality management systems, and project lifecycle documentation requirements.
  • Experience leading document control teams and coordinating activities across engineering, procurement, construction, and operations functions.

Benefits
From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life's challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as
  • Health, Vision, and Dental Insurance
  • 401k & ESOP
  • Life Insurance
  • Short & Long-Term Disability
  • Paid Time Off
  • Paid Holidays
  • Employee Assistance Program
  • Professional Development
  • Wellness Program
  • Safety Incentive Program
  • 24/7 Chaplain Care

The typical base salary range for this position is between $70,000-$100,000

Apply