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Document Control Custodian Jobs in Utah (NOW HIRING)

Select Portfolio Servicing, Inc.

Be Seen First

Document Control Clerk II

Salt Lake City, UT · On-site

$18.25/hr

Receive, Re-audit, and forward to Custodian or Vault. * Order, receive, prep and forward return ... Responsible for controlling and maintaining document control's copy function. Be sure that all ...

Utah Valley University

Custodian

Orem, UT · On-site

$31K - $37K/yr

... Mountain Required Documents Needed to Apply: Resume Applicant Support: 1-855-524-5627 Support ... Assists in emergency procedures and assists in recycling and pest control. * Helps the campus and ...

Utah Valley University

Custodian

Orem, UT · On-site

$31K - $37K/yr

... Mountain Required Documents Needed to Apply: Resume Applicant Support: 1-855-524-5627 Support ... Assists in emergency procedures and assists in recycling and pest control. * Helps the campus and ...

Black & Veatch

OnSite Cybersecurity Custodian

South Jordan, UT · On-site

$94K - $122K/yr

OnSite Cybersecurity Custodian Locations: Ann Arbor, MI, US; Jacksonville, FL, US; Cary, NC, US ... Identity, Credential, and Access Control Verify and document required access controls including MFA ...

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Document Control Custodian information

What is a document control custodian?

Document Control Custodians are professionals responsible for managing, organizing, and safeguarding an organization’s important documents and records. They ensure that documents are properly stored, easily retrievable, and comply with regulatory and company standards for document management. Their duties often include maintaining document filing systems, tracking document versions, coordinating document reviews and approvals, and ensuring the confidentiality and integrity of sensitive information. This role is essential in industries like construction, pharmaceuticals, and manufacturing, where proper documentation is critical to operations and compliance.

How does a document control custodian typically collaborate with other departments to ensure compliance and accuracy?

As a Document Control Custodian, you’ll frequently interact with multiple departments—such as Quality Assurance, Engineering, and Operations—to collect, review, and distribute documentation. Collaboration is key to ensuring all controlled documents meet regulatory standards and are up-to-date. You’ll often coordinate document reviews, manage revision histories, and train team members on document control procedures. This cross-functional teamwork helps minimize compliance risks and supports a smooth workflow across the organization.

What are the key skills and qualifications needed to thrive as a document control custodian, and why are they important?

To thrive as a Document Control Custodian, you need strong organizational skills, attention to detail, and familiarity with document management standards, often supported by a high school diploma or relevant certification. Proficiency in document control software such as SharePoint, EDMS, or other records management systems is typically required. Excellent communication, time management, and teamwork skills help ensure efficient collaboration and compliance with procedures. These skills are vital for maintaining accurate records, safeguarding sensitive information, and supporting regulatory and operational requirements.

What is the difference between Document Control Custodian vs Document Coordinator?

AspectDocument Control CustodianDocument Coordinator
CertificationsRecords Management, Document Control certificationsAdministrative or project management certifications
Work EnvironmentIndustrial, manufacturing, or engineering settingsOffice, project teams, administrative settings
Employer & Industry UsageCommon in engineering, construction, manufacturingUsed across various industries for project support

The Document Control Custodian primarily manages and maintains official documents, ensuring compliance and security within technical or industrial environments. In contrast, a Document Coordinator handles document flow, organization, and distribution mainly in administrative or project settings. While both roles involve document management, the Custodian focuses on control and security, whereas the Coordinator emphasizes coordination and communication.

What job categories do people searching Document Control Custodian jobs in Utah look for?

The top searched job categories for Document Control Custodian jobs in Utah are:

Document Control Custodian jobs near you

Document Control Clerk II

Select Portfolio Servicing, Inc.

Salt Lake City, UT • On-site

$15.50 - $21.25/hr

Full-time

Re-posted 9 days ago

Select Portfolio Servicing rating

6.8

Company rating: 6.8 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

Job description

Document Control Clerk II
Summary: Maintain vital legal documents for foreclosure department, in-house attorneys, and outsourcing companies ensuring the prevention of loss or destruction of documents essential to the foreclosure function. Produce exception reports daily and provide to requesting parties. Professionally coordinate smooth line of communication and timelines between all concerned parties. Provide requested information in timely and organized fashion. Other tasks on ad-hoc basis. Excellent communication skills, proper management of all tasks through team-work and efficiency are critical to job performance.
Duties:
  1. Order, receive, audit and forward collateral file to responsible department.
  2. Receive, Re-audit, and forward to Custodian or Vault.
  3. Order, receive, prep and forward return collateral to online scanning or requested party
  4. Input all information into Doc Control database and forward to Nationwide Title clearing for execution.
  5. Find location of file for loose documents, research borrower info (Name, Prior #, Status, Custodian) Forward documents to proper location
  6. Maintain vault
  7. Print follow-up list from LTS daily. Mark requests complete in LTS and add to Doc Control Database for ordering.
  8. Download requests that are added to the database from follow-up list , convert to an Excel spreadsheet and then email to Nationwide for ordering from the custodian.

Specs:
Minimum of 1-2 years of mortgage industry experience. Working knowledge of mortgage documents. Self-motivated and able to work under pressure. Working knowledge of Windows 95, Microsoft Word and, Excel. Excellent organizational and follow-up skills. Ability to be detail oriented and able to follow complex instructions. Teamwork and efficiency. Excellent written and oral communication skills. Principal Outcomes/Accountabilities of Job & Direct Reports: Business results that are measured are: Large volume of work that is handled. Very strict timelines by Foreclosures department as well as Attorneys for the large number of loans that are being processed. Responsible for controlling and maintaining document control's copy function. Be sure that all requests are ordered, received in a respectable time line, as well as audit and disturb to the requested party. Physical Demands: Lifting 50-60 lbs. Daily required. May be lifting boxes of files, copies and loose documents. Stooping, bending, crawling etc required daily. Will be pulling files from vault. Frequent deadlines weekly and monthly.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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