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Document Control Administrative Assistant Jobs in Tennessee

Sundt

Document Control Manager

Nashville, TN · On-site

Job Summary As the Document Control Manager, you will manage and lead the document control team for ... craft and administrative employees as well as training that focuses on your personal and ...

AVANTech, LLC

Administrative Assistant

Knoxville, TN · On-site

$20 - $25/hr

Manage Document Control System including issuance of work packages, drawings, etc. as well as creating project documentation packages * Assist QA Department with general administrative duties, filing ...

AVANTech, LLC

Administrative Assistant

Knoxville, TN

$20 - $25/hr

Manage Document Control System including issuance of work packages, drawings, etc. as well as creating project documentation packages * Assist QA Department with general administrative duties, filing ...

Urbanex Pest Control

Administrative Assistant

Nashville, TN · Hybrid

$17.50 - $23.50/hr

Administrative Assistant Urbanex Pest Control is going through a period of rapid growth, and we are ... Support the door-to-door housing process by coordinating logistics, managing documentation, and ...

HHM CPAs

Administrative Assistant

Chattanooga, TN · On-site

$16.50 - $22/hr

Document Archiving * Save documents using client's preferred organization structure and index ... Minimum of 2 years' previous experience in an administrative assistant, executive assistant, or ...

Ascend

Administrative Assistant

Franklin, TN

$17.75 - $24/hr

Provide backup to the Executive Administrative Assistant as needed including but not limited to answering andtransferring calls for Executives, travel and meeting coordination, document review and ...

Guardian Fleet Services

Administrative Assistant

Knoxville, TN · On-site

$17.25 - $23.25/hr

This role focuses on account payables , customer communication, data entry, and accurate documentation of tow tickets, invoices, and payments. The Administrative Assistant ensures smooth coordination ...

Guardian Fleet Services

Administrative Assistant

Knoxville, TN · On-site

$15 - $20.25/hr

This role focuses on account payables , customer communication, data entry, and accurate documentation of tow tickets, invoices, and payments. The Administrative Assistant ensures smooth coordination ...

Thermon

Administrative Assistant

Morristown, TN · On-site

$16 - $21.50/hr

The Administrative Assistant provides executive-level administrative support to ensure seamless ... Manage document storage, version control, and permissions. * Outlook Efficiency: Set up rules ...

Thermon

Administrative Assistant

Morristown, TN · On-site

$16 - $21.50/hr

The Administrative Assistant provides executive-level administrative support to ensure seamless ... Manage document storage, version control, and permissions. * Outlook Efficiency: Set up rules ...

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Document Control Administrative Assistant information

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.
What cities in Tennessee are hiring for Document Control Administrative Assistant jobs? Cities in Tennessee with the most Document Control Administrative Assistant job openings:
Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 18% Part Time, 5% Contract, and 1% Nights. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Document Control Manager

Sundt

Nashville, TN • On-site

Full-time

Medical, Life, Retirement

Re-posted 12 days ago

Sundt rating

7.9

Company rating: 7.9 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

Job Summary

As the Document Control Manager, you will manage and lead the document control team for a specific project. You will be responsible for establishing all document flow and distribution.

Key Responsibilities

1.    Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment.
2.    Establish and maintain good relationships with all staff, Owner, and subcontractors/ suppliers. Strong interpersonal and communication skills, both written and verbal and a professional demeanor are required. Acts as a liaison with the various entities associated with the project.
3.    Maintains and manages the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.
4.    Manage timely submission of RFls, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as, distribution and follow up to maintain schedule of submission/re submission.
5.    Manages metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.
6.    Primary user of the Owner EDMS system.
7.    Responsible for training material and training all personnel accessing the project EDMS system.
8.    This individual may be responsible for managing, training and developing document control specialists.

Minimum Job Requirements

1.    5+ years' experience in document management, preferably in a leadership or supervisory role.
2.    Electronic Document Management System (EDMS) experience (strongly preferred).
3.    Experience in an engineering and/or construction environment.
4.    Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.) Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements

1.    May stoop, kneel, or bend, on an occasional basis
2.    Must be able to comply with all safety standards and procedures
3.    Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4.    Will interact with people and technology frequently during a shift/work day
5.    Will lift, push or pull objects pounds on an occasional basis
6.    Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7.    Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level
Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
 

#LI-KW1

As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list:
  • Market Competitive Salary (paid weekly)
  • Bonus Eligibility based on company, group, and individual performance
  • Employee Stock Ownership Plan & 401K
  • Industry Leading Health Coverage Starting Your First Day
  • Flexible Time Off (FTO)
  • Medical, Health Savings, and Wellness credits
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Workplace Wellness Programs
  • Mental Health Program
  • Life and Disability Insurance
  • Employee-Owner Perks
  • Educational Assistance
  • Sundt Foundation - Charitable Employee-Owner's program

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