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Division Assistant Jobs in Seattle, WA (NOW HIRING)

AAA Fire Protection Inc

Scheduling Coordinator

Seattle, WA · On-site

$27 - $32/hr

... the division. * Assist in coordination with subcontractors for jobs performed within the division. * Assist with compliance test report processing (including the use of jurisdictional reporting ...

AAA Fire Protection Inc

Scheduling Coordinator

Seattle, WA · On-site

$27 - $32/hr

... the division. * Assist in coordination with subcontractors for jobs performed within the division. * Assist with compliance test report processing (including the use of jurisdictional reporting ...

CCSWW

Division Director II

Seattle, WA

$114K/yr

The CCA Division Director brings leadership around best practices of Housing First, Trauma-Informed ... Monitor government contracts. Assist programs with record keeping and audit preparation. * Monitor ...

Parr Lumber

Division Sales Manager

Tacoma, WA · On-site

$125 - $150/hr

## Division Sales ManagerApplylocations: Tacoma, Washington: Rochester, Washingtontime type: Full ... Lead regular meetings with team members* Assist in minimizing inter-yard competition* Track and ...

PARR Lumber

Division Sales Manager

Tacoma, WA · On-site

$117K - $141K/yr

Pay: $117,605-$141,125 annually The Division Sales Manager is responsible for managing, directing ... Lead regular meetings with team members * Assist in minimizing inter-yard competition * Track and ...

The Salvation Army

Manager Of Special Projects

Seattle, WA · On-site

$38.46 - $40.87/hr

... the division * Assist advisory organizations with government relations trainings, best practices, and advocacy fulfillment * Collaborate with social service colleagues on government funding ...

CCSWW

Division Director II

Seattle, WA · On-site

$114K/yr

The CCA Division Director brings leadership around best practices of Housing First, Trauma-Informed ... Monitor government contracts. Assist programs with record keeping and audit preparation. * Monitor ...

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Division Assistant information

What is a division assistant?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.

How does a division assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

What are the key skills and qualifications needed to thrive as a division assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What are the most commonly searched types of Division jobs in Seattle, WA?

The most popular types of Division jobs in Seattle, WA are:

Division Assistant jobs near you
Infographic showing various Division Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Scheduling Coordinator

AAA FIRE PROTECTION INC

Seattle, WA

$27 - $32/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Description

Position Overview

The Service Coordinator role is responsible for scheduling jobs (with customers and division technicians) and assisting in procuring parts for all work performed by the division. This role assumes a shared responsibility for additional administrative related task that allow for the increased efficiencies within the division which include but are not limited to, permitting, deficiency assignment, quoting, inventory organization and control, job invoicing and test reporting verification. This role may from time to time be asked to lend administrative assistance to other divisions as needed. 


Key Responsibilities

  • Responsible for working in coordination with the division manager, estimator, customers, and division technicians to schedule and dispatch all jobs through company provided service software platforms. 
  • Assist in development and implementation process to improve and ensure the efficient delivery of work in the division.
  • Assist in coordination with subcontractors for jobs performed within the division. 
  • Assist with compliance test report processing (including the use of jurisdictional reporting software platforms).
  • Responsible for complying with all safety requirements while on company property and or at customer sites.
  • Responsible for complying with all vehicles and driving policies and procedures including report all operation and safety issues of company vehicle.  
  • Perform other duties as assigned

Benefits

  • Medical, Dental and Vision coverage, including some plans that are 100% employer paid
  • 401K Retirement Plan with Company match
  • 8 paid holidays off per year
  • Paid Time Off (PTO) Plan 
  • Life Insurance
  • Employee Assistant Program
  • Company Paid Short- and Long-Term Disability Insurance
  • Salary Range $27 - $32 per hour DOE

Requirements

  • High School Diploma or GED equivalent required basic computer skills 
  • Some experience Microsoft Word, Excel and Outlook
  • Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and clients/customers
  • Ability to work independently, self-starter, energetic
  • Ability to demonstrate good common sense and sound judgment
  • Flexibility to adapt to all situations 
  • Honest, trustworthy, and responsible
  • Ability to anticipate work needs and follow through with minimum direction

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