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Division Assistant Jobs in Madison, WI (NOW HIRING)

Wisconsin

Community Division Radiologist

Madison, WI

$322K - $403K/yr

Clinical Assistant Professor Job Summary: The Department of Radiology offers a unique opportunity for a Community Division Radiologist to join a collegiate group of 25+ sub-specialized radiologists ...

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Division Assistant information

What is a division assistant?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.

How does a division assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

What are the key skills and qualifications needed to thrive as a division assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What are the most commonly searched types of Division jobs in Madison, WI?

The most popular types of Division jobs in Madison, WI are:

Division Assistant jobs near you
Infographic showing various Division Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 3% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Safety & Health Representative II

Madison, WI • On-site

M. J. Electric, LLC
Construction • 51 - 200 employees
Learn more about M. J. Electric, LLCexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 3 days ago

Job description

About Us
For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer's electrical utility construction and maintenance needs.
MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.
We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.
About this Role -Safety & Health Representative II - West Strategic Projects
We are looking for a talented Field Safety & Health Representative who has a passion for quality construction. This position is responsible for planning, developing, and coordinating the safety and occupational health component of personnel, materials, equipment, and environments to achieve safety effectiveness for the high voltage West Strategic Projects Division. Assist regional Safety representatives, Project Managers, Project Superintendents and craft personnel to promote and ensure safe work practices and conditions.
What You'll Do
- Assists with new hire general safety orientation
- Coordinates, conducts and documents safety meetings and on-site safety audits
- Assists top management in preparing safety policies and procedures; provides support in implementing these policies and procedures
- Ensures that federal, state, and local safety laws, regulations, codes, and rules are observed
- Works with the Safety Department and ensures that OSHA recordkeeping and reporting requirements are met
- Monitors activities where accidents could occur, halting any operation or activity that constitutes an imminent hazard to personnel or equipment
- Provides safety technical support and education for supervisors and employees.
- Provides feedback to encourage learning
- Promotes proactive and preventive safety activities by observing, analyzing, encouraging safe work behaviors and correcting unsafe conditions
- Integrates safety into project plans by establishing safety goals, reinforcing safety policies and procedures
- Monitors safety compliance, creating awareness and set priorities that focus on continuous safety improvement
- Works with the VP's, Operations Managers, Project Managers, Superintendents and Field Safety & Health Coordinators to develop, implement and monitor annual comprehensive Safety Plans
- Assists and documents West Strategic Projects Division incident investigations to include a detailed RCA, sharing of lessons learned, communicating next steps and tracking associated action items
- Monitors safety compliance, creating awareness and set priorities that focus on continuous safety and DOT improvement
- Extensive travel is required
What You'll Bring
- Working knowledge of 29 CFR OSHA 1926 Construction Industry Regulations
- Knowledge of Microsoft Office and Outlook
- Proven communication, organizational, presentation and analytical skills
- Bachelor's Degree Occupational Safety & Health, Construction Management preferred, or related field equivalent experience will be considered.
- 3-5 years of construction safety experience
What You'll Get
- 401(k) with company match (Traditional & Roth)
- Paid Holidays and PTO
- Medical, Dental, and Vision
- Flexible Spending Accounts
- Health Savings Account
- Accident Insurance
- Hospital Indemnity Insurance
- Critical Illness Insurance
- Lifelock Identity Theft Protection
- Employee Discounts
- Short-Term & Long-Term Disability
For more benefit details click here!

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