Director Remote Docketing Jobs in Wheaton, IL (NOW HIRING)

Job Title: Corporate Paralegal

Industry: Financial Services

Location: Chicago, IL

Assignment Type: Direct Hire

Pay: $80,000–$95,000 annually, based on experience; bonus eligible

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM. This position will be fully onsite for approximately the first three months. Following the initial training period, the schedule will transition to hybrid with three days onsite and two days remote.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A well-established private investment organization is seeking an experienced Corporate Paralegal to join its Chicago-based legal team. The organization offers a collaborative, high-performing environment with exposure to sophisticated investment structures, corporate entities, financial matters, and senior-level business leaders.

The team operates in a smaller, highly collaborative setting where employees have the opportunity to take ownership of their work, partner closely with leadership, and gain exposure across multiple areas of the business.

Job Description:

The Corporate Paralegal will play an integral role within the Legal and Compliance team, supporting a complex portfolio of investment, trust, corporate, and affiliated entities. This individual will focus heavily on corporate governance, entity management, regulatory compliance, legal operations, and records administration.

This is an excellent opportunity for an experienced corporate paralegal who enjoys managing detailed entity portfolios, improving processes, and working cross-functionally within a sophisticated financial or investment environment.

Key Responsibilities:

• Oversee ongoing governance and administration for a diverse portfolio of domestic and international business entities, including LLCs, partnerships, corporations, trusts, foundations, and related structures.
• Prepare and coordinate entity formations, registrations, amendments, annual reports, renewals, dissolutions, and other required filings across multiple jurisdictions.
• Draft and organize corporate governance materials such as written consents, resolutions, meeting minutes, agendas, and organizational documents.
• Maintain accurate corporate records, ownership information, organizational charts, capitalization details, and entity management databases.
• Track filing deadlines, licenses, registrations, renewals, and other corporate compliance requirements.
• Coordinate KYC, AML, beneficial ownership, and due diligence requests involving banks, auditors, regulators, and third-party providers.
• Assist with compliance initiatives, regulatory reviews, internal audits, policies, procedures, and risk-management activities.
• Maintain legal records and department resources through SharePoint, document management systems, governance platforms, and other legal technology.
• Create and improve department procedures, templates, trackers, workflows, and documentation standards.
• Coordinate electronic execution of legal documents and maintain organized repositories of completed agreements.
• Support contract administration, including confidentiality agreements, vendor agreements, engagement letters, and other business documents.
• Assist with trademark administration, including renewals, filings, deadlines, docketing, and coordination with outside counsel.
• Support insurance administration, including certificates of insurance, renewals, coverage tracking, claims-related documentation, and broker communication.
• Assist with banking documentation, account maintenance, authorized signatory changes, and related institutional requirements.
• Support due diligence associated with investments, financing activities, audits, transactions, and banking relationships.
• Partner with Legal, Finance, Tax, Compliance, Operations, and other internal teams on projects and ongoing initiatives.
• Communicate with outside counsel, financial institutions, auditors, insurance brokers, regulators, and other external partners.
• Identify opportunities to streamline legal operations through technology, automation, AI-enabled tools, and improved workflows.

Qualifications:

• 5–7+ years of corporate paralegal, corporate governance, entity management, or comparable legal operations experience.
• Strong corporate background required; candidates with primarily litigation-focused experience will not be the best match for this position.
• Experience within financial services, banking, investment management, private equity, venture capital, a family office, corporate legal department, trust organization, or law firm is strongly preferred.
• Bachelor's degree and/or Paralegal Certificate preferred.
• Hands-on experience managing multiple legal entities and complex organizational structures.
• Knowledge of corporate governance documentation, entity filings, regulatory requirements, and corporate recordkeeping.
• Familiarity with KYC, AML, beneficial ownership reporting, due diligence, and financial institution compliance processes.
• Experience coordinating with outside counsel, banks, auditors, regulators, insurance providers, and other external partners.
• Strong technology skills, including Microsoft 365, SharePoint, Teams, Outlook, document management systems, and electronic signature platforms.
• Excellent attention to detail with the ability to manage numerous deadlines and competing priorities.
• Strong written and verbal communication skills.
• Ability to work independently while partnering effectively with attorneys, compliance professionals, executives, and business stakeholders.
• High level of professionalism and discretion when handling confidential or sensitive information.

Additional Details:

• The ideal candidate will be tech-savvy and interested in improving legal processes through automation, workflow tools, and AI.
• Experience developing procedures, documenting processes, and creating more efficient legal operations workflows is highly valued.

Perks:

• Hybrid flexibility after the initial three-month onsite training period.
• Exposure to sophisticated corporate, investment, governance, and compliance matters.
• Opportunity to work closely with an experienced legal team and senior business stakeholders.
• Small, collaborative environment with strong visibility across the organization.
• Opportunity to expand experience within private investments, corporate governance, trusts, compliance, and legal operations.
• Long-term career opportunity with an established Chicago-based organization.

#Admin2