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Director Of Student Programs information

What does a director of student programs do?

A Director of Student Programs is responsible for overseeing the planning, development, and management of programs and activities that enrich the student experience outside the classroom. This role involves coordinating student organizations, leadership initiatives, and campus events, as well as supporting student development and engagement. Directors often collaborate with faculty, staff, and external partners to create inclusive and impactful opportunities for students. Their goal is to foster a vibrant campus community and support students’ personal and professional growth.

What is the difference between Director Of Student Programs vs Student Activities Coordinator?

AspectDirector Of Student ProgramsStudent Activities Coordinator
Required CredentialsBachelor's degree; experience in program managementBachelor's degree often preferred; entry-level experience
Work EnvironmentAdministrative offices, campus settings, event planningCampus events, student engagement activities, coordination roles
Employer & Industry UsageColleges, universities, educational institutionsStudent organizations, campus departments, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in student programsEntry-level student engagement roles

The Director Of Student Programs typically oversees multiple student initiatives, manages staff, and develops strategic programs to enhance student life. In contrast, the Student Activities Coordinator focuses on organizing specific events and activities, often with less managerial responsibility. Both roles are vital in educational settings but differ mainly in scope, responsibilities, and experience level required.

How does a director of student programs typically collaborate with other campus departments to enhance student engagement?

Directors of Student Programs frequently work alongside departments such as Student Affairs, Academic Advising, and Campus Recreation to develop and coordinate events, initiatives, and support services. This collaboration ensures programming is aligned with institutional goals and meets the diverse needs of the student body. Regular meetings, joint committees, and cross-departmental planning are common, allowing for shared resources and unified efforts in fostering a vibrant campus community. Building these partnerships is key to creating impactful experiences and maximizing student engagement.

What are the key skills and qualifications needed to thrive as a director of student programs?

To thrive as a Director of Student Programs, you typically need experience in student affairs, program development, and a relevant bachelor's or master's degree. Familiarity with student management systems, event planning software, and assessment tools is often required. Strong leadership, communication, and organizational skills help facilitate collaboration across departments and support student engagement. These skills ensure effective program delivery, student satisfaction, and the overall success of campus initiatives.
What are popular job titles related to Director Of Student Programs jobs in Minnesota? For Director Of Student Programs jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Director Of Student Programs jobs in Minnesota look for? The top searched job categories for Director Of Student Programs jobs in Minnesota are:
What cities in Minnesota are hiring for Director Of Student Programs jobs? Cities in Minnesota with the most Director Of Student Programs job openings:
Director Of Student Programs jobs near you

Director of Student Financial Services

Gustavus Adolphus College

Saint Peter, MN • On-site

$65K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Gustavus Adolphus College rating

7.7

Company rating: 7.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

260th of 617 rated colleges and universities

Job description

Description
JOB SUMMARY: The Director of Student Financial Services leads the Student Accounts function within the Financial Aid and Student Accounts office at Gustavus Adolphus College. The office operates as an integrated unit under the Dean of Financial Aid, with clear functional ownership: the Dean and two Associate Deans of Financial Aid manage all student-facing financial aid advising, program compliance, and award administration; the Director owns Student Accounts operations, billing compliance, and the accurate, timely processing of charges and disbursements.
The Director manages a two-person Student Accounts team alongside an Associate or Assistant Director of Student Accounts, maintains close operational partnership with the Dean's office, and develops sufficient working knowledge of financial aid processes to coordinate disbursements, reconcile aid against billing, and support smooth office operations-without advising students on aid eligibility, awards, or financial aid compliance matters.
Employment Type: Full-Time (1.0 FTE), Exempt (Salaried), Benefits-Eligible
Salary Range: $65,000-80,000 annually
How to apply: Continue here or visit https://gustavus.edu/jobs/ to complete the online application and submit a resume and cover letter. Applications will be reviewed on a rolling basis.
MAIN RESPONSIBILITIES:
Student Accounts Leadership & Operations
  • Provide strategic direction and hands-on operational management of all Student Accounts functions, including billing, payment processing, account resolution, collections, and disbursement.
  • Hold final accountability for the integrity of the accounts receivable system and all associated data.
  • Oversee timely and accurate generation of tuition, room, meal plan, and other charges in coordination with the Registrar's Office, Residential Life, and Finance.
  • Administer payment plans and maintain vendor relationships for payment plan services, alternative loans, and student health insurance.
  • Oversee the online payment gateway and ensure monthly reconciliation of all affected general ledger accounts.
  • Review delinquent accounts and make recommendations to the Controller regarding write-offs and collection procedures.
  • Ensure compliance with all federal and state regulations affecting student billing, disbursement, and account disclosures.
  • Prepare all Student Accounts work papers for the annual institutional audit.
  • Ensure timely preparation and submission of all 1098-T forms in compliance with federal tax regulations.
  • Provide budget projections, account analyses, and reports as requested by the Controller and/or the Dean.

Student Accounts Service
  • Serve as the senior service contact for students and families with questions about their bill, account balance, payment options, payment plans, and financial holds.
  • Resolve complex or escalated Student Accounts issues that cannot be addressed by the Associate/Assistant Director.
  • Ensure students with financial aid questions are directed promptly and courteously to the appropriate Associate Dean of Financial Aid.
  • Ensure consistent, professional service standards across the Student Accounts team.

Financial Aid Coordination
  • Serve as the operational partner to the Dean's office for financial aid disbursement: coordinate timing, posting, and reconciliation of federal, state, and institutional aid to student accounts.
  • Maintain working knowledge of financial aid award types, disbursement timelines, and how aid applies to student account balances-sufficient to ensure accurate billing and to identify and resolve discrepancies in coordination with the Dean's office.
  • Collaborate with the Dean's office on communication to students about billing deadlines, payment requirements, and the impact of aid changes on account balances.
  • Participate in joint planning with the Dean's office on enrollment-related financial processes, system integrations, and policy changes that affect both Financial Aid and Student Accounts.
  • Escalate financial aid eligibility questions, compliance matters, and award-level decisions to the Dean; do not advise students independently on financial aid matters.

Technology & Systems
  • Lead selection, implementation, and operational direction of Student Accounts technology, including Ellucian Colleague, Perceptive Content, and the online payment gateway.
  • Partner with the AIS team and the Dean's office on system upgrades and integrations that affect both Financial Aid and Student Accounts.
  • Identify and implement technology and process improvements that enhance billing accuracy and the student accounts experience.

Staff Partnership & Cross-Training
  • Directly supervise the Associate/Assistant Director of Student Accounts, including hiring, onboarding, coaching, and annual performance reviews.
  • Establish and maintain a cross-training program so that both Student Accounts staff members can independently manage all critical office functions during the other's absence.
  • Maintain personal working proficiency in all Student Accounts functions to provide full operational coverage when the other staff member is unavailable.
  • Foster a collaborative, accountable, and student-centered team culture within the Student Accounts office.

Institutional Collaboration
  • Build and maintain effective working relationships with the Registrar, Residential Life, Finance, Admissions, Retention, Graduate Studies, and Advancement offices.
  • Serve as the Student Accounts representative on institutional committees and in Enrollment Management initiatives as relevant.
  • Represent Gustavus at relevant professional development events and regulatory training.

Prerequisites
MINIMUM QUALIFICATIONS:
  • Bachelor's degree in finance, business, accounting, higher education administration, or a related field.
  • Minimum of three years of managerial experience in a higher education student accounts office, OR five or more years of progressively responsible student accounts experience in higher education.
  • Demonstrated knowledge of student billing practices, accounts receivable management, and applicable federal and state billing regulations.
  • Working familiarity with financial aid disbursement processes and how aid interacts with student account balances.
  • Experience with university ERP systems and related technology platforms.
  • Strong written and verbal communication skills; ability to explain billing and account information clearly to students and families.
  • Ability to manage competing priorities and work effectively in a small, collaborative office environment.
  • Ability to handle sensitive financial and personal situations with discretion and professionalism.

PREFERRED QUALIFICATIONS:
  • Master's degree in a relevant field.
  • Five or more years of supervisory experience in higher education student accounts or financial services.
  • Experience with Ellucian Colleague, Perceptive Content, Slate, or similar enterprise platforms.
  • Experience working in an integrated Financial Aid and Student Accounts office structure.
  • Active participation in NACUBO, MASFAA, or related professional associations.

Work Environment
This is a full-time, exempt, primarily office-based position. Occasional evening or weekend work may be required during peak periods, including the start of term, billing cycles, and registration deadlines.
Gustavus offers competitive and comprehensive benefits which include:
  • Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
  • Workplace accommodations for physical or mental health concerns
  • Onsite health services
  • Free parking, exercise classes, and use of library and athletic facilities
  • Paid parental leave
  • Employer contribution to retirement savings plan (after one year of employment)
  • Tuition scholarships for dependents
  • Tuition benefit plan for employees and spouse
  • 13 paid Holidays + generous PTO plan

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 1,800 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact
Mark Bauer | mdbauer@gustavus.edu | 507-933-7687
Posted: Tue Aug 4, 2026

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