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Waypoint Human Capital

Senior Contract Specialist

Tampa, FL · On-site

$93K/yr

... (DIR-K). DIR-K accepts and manages risk, takes personal initiative, and ensures results for the Nation's warriors. DIR-K proves its worth to the fight in every action, every strike, and every ...

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Secretary (Senior Director) - K-12 Academic Enhancement

Secretary (Senior Director) - K-12 Academic Enhancement

Wake County Public Schools

Cary, NC • On-site

$3.2K - $3.9K/mo

Other

This job post has expired today. Applications are no longer accepted.

Wake County Public School System rating

5.4

Company rating: 5.4 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

468th of 565 rated elementary and secondary schools

Job description

Overview
POSITION TITLE (Oracle title)
SECRETARY (SENIOR DIRECTOR)
WORKING TITLE
Secretary-K-12 Academic Enhancement
SCHOOL/DEPARTMENT
K-12 Academic Enhancement
LOCATION
Crossroads I, Cary, NC
PAY GRADE
Noncertified Grade 23
FLSA STATUS
Nonexempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings or weekends) Position is available for Hybrid Telework workweek
POSITION PURPOSE:
Provides direct support and secretarial duties for Senior Director of K-12 Academic Enhancement. Responsible for scheduling, writing correspondence, emailing, providing customer service to visitors, routing phone calls, processing staff time records, responding to inquiries and requests, and managing and maintaining budget and payroll functions.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
  • Considerable knowledge of Microsoft Office, including Word, Excel, and PowerPoint; Google apps:
  • Effective time management and organizational skills;
  • Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
  • Critical thinking and problem-solving skills;
  • Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
  • Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports;
  • Ability to work independently without close supervision;
  • Ability to establish and maintain effective working relationships with school system staff, students, parents, community groups, vendors, external agencies, and the public.
EDUCATION, TRAINING, AND EXPERIENCE
  • High school diploma or equivalent; AND
  • Five years of experience in a secretarial or related field; AND
  • Experience in managing and maintaining budget and payroll functions; OR
  • An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.
CERTIFICATION AND LICENSE REQUIREMENTS
None
PREFERRED QUALIFICATIONS:
  • Associate's degree or equivalent technical training;
  • Experience using Oracle business applications;
  • Secretarial experience in school or academic setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Performs secretarial duties while prioritizing and completing tasks in a timely manner.
  2. Provides administrative support to the Senior Director of K-12 Academic Enhancement, Director of Advanced Learning Services, and Director of English as a Second Language (ESL).
  3. Maintains K-12 Academic Enhancement departmental general ledgers; creates budget transfers as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by Senior Director of K-12 Academic Enhancement; serves as liaison for non-public schools that participate in Title II funding.
  4. Communicates with school system staff and vendors concerning accounts payable items, as required to effectively clear outstanding financial obligations.
  5. Organizes and assists with logistics of various meetings for and within the department.
  6. Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff; processes substitute teacher pay for teachers who attend professional development.
  7. Generates effective correspondence, presentations, reports, and other documents, as directed.
  8. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, parents, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.
EFFECTIVE DATE:5/2024
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

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About Wake County Public Schools

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Wake County Public Schools (WCPSS) is a well-regarded educational institution based in Cary, NC, United States. As the largest school district in North Carolina and the 15th largest in the U.S, it operates within the education industry providing primary and secondary education to students in Wake County. The district oversees a wide array of schools, including traditional calendars, year-round calendars, modified calendars, and magnets. Founded in 1976, the WCPSS has consistently strived to meet the individual needs of all students by providing a safe, supportive, and rigorous learning environment.

Industry

Education

Company size

201 - 500 Employees

Headquarters location

Cary, NC, US

Year founded

1976

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