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Director Executive Administration Jobs (NOW HIRING)

Methodist Health System

Executive Assistant

Omaha, NE · On-site

Coordinates executive administration, board governance support, communications, meetings, projects ... Serves as a primary liaison among executive leadership, the Board of Directors, affiliate ...

New

Methodist Health System

Executive Assistant

Omaha, NE · On-site

Coordinates executive administration, board governance support, communications, meetings, projects ... Serves as a primary liaison among executive leadership, the Board of Directors, affiliate ...

New

Methodist Health System

Executive Assistant

Omaha, NE · On-site

Coordinates executive administration, board governance support, communications, meetings, projects ... Serves as a primary liaison among executive leadership, the Board of Directors, affiliate ...

Jewish Family Service of Metropolitan Detroit

MI · On-site

Executive Assistant Provides high-level administrative support to the Executive Administration team and Board of Directors by coordinating meetings, managing scheduling, organizing Board activities ...

JMI Resource

Be Seen First

Executive Director

Zephyrhills, FL · On-site

$70K - $75K/yr

The Executive Director's primary duties include managing and overseeing daily operations ... MAJOR RESPONSIBILITIES Administration * Make prayer an integral part of the day-to-day operation.

Washington University of St. Louis

$96K - $169K/yr

Working in partnership with the Vice Chair for Education, Residency Program Director, Executive ... Operational Administration * Oversight of coordinator and manager education team; directs all ...

JMI Resource

Executive Director

Zephyrhills, FL · On-site

$70K - $75K/yr

The Executive Director's primary duties include managing and overseeing daily operations ... MAJOR RESPONSIBILITIES Administration Make prayer an integral part of the day-to-day operation.

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Director Executive Administration information

See salary details

$35K

$103K

$169.5K

How much do director executive administration jobs pay per year?

As of Aug 14, 2026, the average yearly pay for director executive administration in the United States is $103,000.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,500.00 and $129,000.00 per year, depending on experience, location, and employer.

What are the roles and responsibilities of a director executive administration?

A Director of Executive Administration oversees the administrative functions that support senior leadership within an organization. They manage executive assistants, coordinate executive schedules, facilitate high-level meetings, and ensure smooth communication between executives and other departments. Additionally, they may handle sensitive information, assist with special projects, and streamline office processes to enhance productivity for the executive team. Their role is crucial for maintaining organizational efficiency and supporting strategic decision-making at the highest levels.

What opportunities for career advancement are typically available to a director executive administration?

Directors of Executive Administration often have the opportunity to advance into higher-level executive roles, such as Chief of Staff or Vice President of Administration, due to their strategic oversight and close collaboration with top leadership. They gain broad exposure to organizational operations, decision-making processes, and cross-departmental initiatives, which provides valuable experience for stepping into more senior management positions. Continuous professional development and successful leadership of complex projects can further enhance advancement prospects.

What skills and qualifications are needed to thrive as a director executive administration?

To thrive as a Director of Executive Administration, you need expertise in organizational management, executive support, and strategic planning, usually backed by a bachelor’s or master’s degree in business or a related field. Familiarity with office productivity suites, calendar management software, and project management tools such as Microsoft Office, Google Workspace, and Asana is essential. Exceptional communication, leadership, discretion, and problem-solving skills set candidates apart in this role. These skills are crucial for ensuring seamless executive operations, maintaining confidentiality, and enabling effective decision-making at the highest organizational levels.

What is the difference between Director Executive Administration vs Executive Assistant?

AspectDirector Executive AdministrationExecutive Assistant
ResponsibilitiesOversees administrative functions, manages teams, develops policiesProvides administrative support, manages schedules, handles correspondence
Required CredentialsBachelor’s degree, experience in administration, leadership skillsHigh school diploma or equivalent, strong organizational skills
Work EnvironmentOffice setting, managerial role, strategic focusOffice setting, support role, task-oriented

The main difference is that the Director Executive Administration holds a leadership position overseeing administrative functions, while the Executive Assistant provides direct support to executives. The director manages teams and develops policies, whereas the assistant handles scheduling and correspondence. Both roles require strong organizational skills, but the director typically has more experience and credentials.

What does a director of executive administration do?

A director of executive administration oversees the administrative functions supporting top executives, managing office operations, coordinating schedules, and ensuring effective communication within the organization. They often supervise administrative staff, develop policies, and utilize tools like project management software to improve efficiency.

What cities are hiring for Director Executive Administration jobs?

Cities with the most Director Executive Administration job openings:

What states have the most Director Executive Administration jobs?

States with the most job openings for Director Executive Administration jobs include:

Director Executive Administration jobs near you
Infographic showing various Director Executive Administration job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $103,000 per year, or $49.5 per hour.

Executive Assistant-R&D & Ornamentals

Sakata Seed America, INC.

Woodland, CA • On-site

$80K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

JOB SUMMARY: The Executive Assistant operates within the Executive Administration Department and reports directly to the Associate Director of Corporate Administration, ensuring consistency of standards, governance alignment, and best practices across the Executive Office.

While the position’s primary accountability is supporting the Senior Director of Ornamentals and the Director of Research and Development, the role also contributes to corporate administration functions such as governance documentation, Board communications, and compliance oversight, under the Associate Director of Corporate Administration’s direction. This position requires strong judgment, discretion, and adaptability, balancing independent ownership of Research and Development, Corporate Administration, and Ornamentals-facing responsibilities with collaborative execution of corporate administration priorities, thereby ensuring consistency across the Executive Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Support:

  • Calendar Management: Proactively manage and optimize all leaders' calendars by scheduling, organizing, and prioritizing meetings and events to align with organizational goals and strategic objectives. Coordinate with the Associate Director of Corporate Administration to ensure alignment with broader corporate administration and governance activities.
  • Communications: Serve as a central point of contact for all leaders' communications, effectively managing, prioritizing, and responding to correspondence. Draft and review communications with a professional and prompt approach. Escalate corporate-level or governance-related communications to the Associate Director of Corporate Administration.
  • Travel Arrangements: Coordinate comprehensive travel plans, including booking flights, accommodations, and ground transportation, ensuring seamless alignment with all leaders' preferences. Prepare detailed itineraries and compile all necessary travel documentation.
  • Task Prioritization: Enhance all leaders' productivity by prioritizing tasks, managing deadlines, and providing timely reminders for critical commitments and responsibilities.

Executive Operations & Information Management:

  • Meeting and Report Preparation: Coordinate all logistics for all leaders' meetings, including preparing agendas, compiling materials, capturing detailed notes, and executing timely post-meeting follow-ups. Conduct research and gather information to ensure all leaders are well-prepared for discussions and decisions.
  • Confidential Information Management: Handle sensitive information with the utmost confidentiality, managing and organizing documents and data to enhance all leaders' operational efficiency. Coordinate with the Associate Director of Corporate Administration to ensure consistency with Executive Administration standards.
  • Financial Oversight: Collaborate with the finance team to monitor functional budgets and financial performance, providing all leaders with detailed analysis to support strategic decision-making. Manage CAPEX project reporting and ensure timely updates. Coordinate with the Associate Director of Corporate Administration to ensure alignment with corporate reporting.
  • Document Organization: Maintain and systematically organize all leaders' functional files and information for seamless access and retrieval, supporting operational effectiveness.

Stakeholder Management:

  • Board & Headquarters (Yokohama) Relations: Collaborate with and support the Associate Director of Corporate Administration by preparing and reviewing governance documents, board materials, and shareholder communications, ensuring all executives’ requirements are met.
  • Relationship Management: Serve as a key liaison between designated executive leaders and both internal and external stakeholders. Foster positive relationships and assist leaders in building a strong network across Sakata and with external partners to enhance collaboration and partnerships.

Advanced Executive Support Functions:

  • Gatekeeping and Access Management: Manage access to all leaders by efficiently handling meeting requests, prioritizing incoming communications, and ensuring their time is optimized for strategic priorities; escalate sensitive or governance-related requests to the Associate Director of Corporate Administration for coordination.
  • Executive Presence: Act as a representative for all leaders, serving as a primary point of contact for stakeholders in their absence and maintaining a professional presence.
  • Compliance: Support compliance responsibilities under the Associate Director of Corporate Administration’s direction, ensuring all leaders are informed and aligned with legal, regulatory, and corporate obligations.
  • Strategic Planning: While coordinating with the Associate Director of Corporate Administration, collaborate with all leaders on long-term planning, goal setting, and the development and execution of strategic initiatives to achieve organizational objectives.

Organizational Coordination and Development:

  • Leadership Team Support: Provide dedicated support to all leaders’ functional leadership teams by facilitating efficient information exchange, maintaining and updating global reports, and managing functional calendars to ensure alignment with organizational priorities.
  • KPI Tracking & Reporting: Prepare and distribute monthly KPI reports to monitor and evaluate the activities and performance of the leaders’ functional leadership teams. Provide inputs to the Associate Director of Corporate Administration for integration into broader corporate reporting.
  • Event & Meeting Planning: Plan, schedule, and coordinate events and meetings, ensuring all logistics, materials, and supplies are organized for seamless execution.
  • Professional Development: Invest in personal and professional growth by participating in workshops, educational programs, and other learning opportunities to enhance expertise and value.
  • Process Improvement & Innovation: Collaborate with all leaders to identify and implement innovative administrative process improvements, leveraging technology to drive efficiency and effectiveness. Partner with the Associate Director of Corporate Administration to ensure best practices are applied consistently across the Executive Office.
  • Additional Duties: Take on additional responsibilities and contribute to special projects and initiatives as needed to support organizational success.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

  • Confidentiality: Maintains the highest levels of discretion and confidentiality when handling sensitive information.
  • Attention to Detail: Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks.
  • Effective Communication: Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions.
  • Resilience: Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus.
  • Autonomy: Effectively prioritizes tasks and operates independently with self-motivation and high initiative.
  • Efficiency: Excels in organizational and time management capabilities with a proactive work ethic.
  • Emotional Intelligence: Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions.
  • Strong Interpersonal Skills: Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities.
  • Resourcefulness: Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities.
  • Technical Proficiency: Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations.
  • Analytical Expertise: Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools.

EDUCATION/EXPERIENCE/BACKGROUND:

  • Education: Bachelor’s degree (BA or BS) in a related discipline strongly preferred. Candidates with substantial, directly related administrative experience demonstrating equivalent proficiency may be considered.
  • Administrative Experience: A minimum of 3 years of administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively.
  • Industry Experience: Experience in a relevant sector, such as seed, ornamentals, or produce, is highly desirable.
  • Language Proficiency: Proficiency in multiple languages, such as English and Japanese or English and Spanish, is preferred but not required.

WORKING CONDITIONS/PHYSICAL DEMANDS

  • Must be able to sit for long periods.
  • Must be able to work at a computer terminal for long periods.
  • Must be able to travel periodically throughout the year.
  • Must be able to work long and/or irregular hours.

BENEFITS:

Health & Wellness
Medical, Dental & Vision Insurance
Monthly Wellness Stipend
Employee Assistance Program (EAP)

Employee Philanthropic Giving Program

Disability Insurance (plans vary by location)


Financial Benefits
401(k) Program + Company Match
Profit Sharing Program (via 401(k)

Holiday Bonus

Performance Incentive Bonus Program
Tuition Reimbursement

529 College‑Savings Plan
Company-Paid Basic Life & AD&D Insurance


Time Off & Flexibility
Paid Vacation
Paid Sick Leave

15 Paid Company Holidays
2 Floating Holidays

Birthday Off