Director Executive Administration Jobs (NOW HIRING)

Tecolote is a trusted independent advisor providing consulting, analytics, and digital solutions to senior leadership and Federal government executives supporting the National Security mission. We are looking for motivated teammates who thrive in fast paced, dynamic settings and can help our customers tackle some of their most pressing challenges. At Tecolote, we’re committed to the success of our employees. We believe that a challenging environment and an enthusiastic culture, coupled with a comprehensive benefits package allow our employees to reach their full potential and attain their professional goals.

• Serve as the lead administrative professional supporting Mission Integration leadership and staff.
• Manage, track, and coordinate organizational actions utilizing TMT and ETMS, ensuring timely responses and closure of taskers.
• Monitor task status, suspense dates, and action officer inputs; provide regular status updates and executive-level reports.
• Coordinate leadership calendars, meetings, conferences, and special events.
• Prepare, review, and maintain correspondence, reports, briefing materials, meeting minutes, and executive communications.
• Coordinate and process official travel arrangements through DTS, including authorizations, vouchers, and travel reconciliation.
• Develop and maintain tracking systems, dashboards, and metrics to support organizational performance and leadership decision-making.
• Facilitate internal and external communications across government, military, and contractor organizations.
• Support staff synchronization efforts, meeting preparation, agenda development, and action item tracking.
• Maintain organizational records, files, and administrative documentation in accordance with applicable policies and procedures.
• Provide recommendations to improve administrative processes, workflow efficiency, and organizational effectiveness.
• Support special projects, inspections, audits, and data calls as required.

• The ideal candidate possesses extensive experience supporting senior military, civilian, and contractor leadership within the Department of Defense (DoD), with demonstrated expertise in USSF operations, Task Management Tool (TMT)/Enterprise Task Management Software (ETMS), Defense Travel System (DTS), and Microsoft Office applications.
• This position supports critical Mission Integration activities and requires a highly organized professional capable of enabling leadership effectiveness, improving administrative efficiency, and ensuring successful execution of organizational priorities.
• Demonstrated experience supporting Department of Defense, United States Air Force, or United States Space Force organizations.
• Experience utilizing TMT and/or ETMS for task management and executive action tracking.
• Experience processing travel through the Defense Travel System (DTS).
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint.
• Strong organizational, communication, and customer service skills.
• Experience coordinating actions among multiple stakeholders while managing competing priorities and deadlines.
• Ability to work independently with minimal supervision in a fast-paced operational environment.
• Bachelor’s Degree (BA/BS) from an accredited institution.
• Active Secret Security Clearance.

• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple projects simultaneously while meeting strict deadlines.
• Strong analytical and problem-solving capabilities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proven ability to operate effectively in a highly dynamic military and government environment.

• Direct experience supporting USSF Headquarters, Field Commands, Deltas, Garrison organizations, or mission partner organizations.
• Experience supporting senior military officers (O-6 and above), GS-15, SES, or equivalent leadership.
• Experience developing executive dashboards, metrics, and organizational performance reports.
• Familiarity with DoD correspondence standards, records management, and administrative policies.
• Experience utilizing collaboration and knowledge management platforms such as SharePoint and Microsoft Teams.

Salary Range: $60,000 - $72,000/Year DOE

High school diploma required.

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:

Company Paid

• Major Medical Insurance for employees and family members
• Dental Insurance for employees and family members
• Vision Insurance for employees (employee-paid for family members)
• Group Life Insurance
• Accidental Death and Dismemberment Insurance
• Travel Accident Insurance
• Long-Term Disability

Voluntary

• Short-Term Disability
• Supplemental Life Insurance
• Flexible Spending Account (pre-tax deferrals for health care expenses)

• Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.
• Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.

Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.