Position Overview:
The Engineering Administrative Specialist provides administrative and technical support to engineering staff by assisting with proposals, studies, contracts, project documentation, and the daily operations of the office.ย
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This position plays an important role in ensuring project deliverables, bid documentation, and client communications are organized, accurate, and professionally prepared. The role serves as a key support position for project managers and engineering staff while helping maintain an efficient and welcoming office environment.
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The ideal candidate is highly organized, detail oriented, and comfortable working with technical documents, spreadsheets, and deadlines in a fast-paced consulting environment. Experience working in an engineering, architecture, surveying, or construction related office environment is beneficial. Familiarity with preparing technical documents, proposals, and bid-related materials is preferred.
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Key Responsibilities:
Administrative & Project Support:
- Prepare and maintain project tracking systems and documentation.
- Assist project managers with project setup, documentation, and project close-out.
- Coordinate internal document review and revisions.
- Support engineers with document formatting, printing, and assembly of reports, plans, and proposal packages.
- Meeting coordination, preparation of meeting minutes, and coordination of action items.ย
- Track project budgets and assist with reporting.ย
- Permitting and regulatory support.ย
- Provide general day-to-day office support.
- Answer incoming phone calls and direct inquiries to appropriate staff.
- Greet and assist clients and visitors to the office in a professional manner.
- Order and maintain office supplies and coordinate vendor orders as needed.
Proposal & Study Support:
- Assist engineers and project managers in preparing engineering studies, master plans, reports, technical memorandums, and proposals.
- Assist with marketing materials and client communications.ย
- Proofread technical documents for clarity, formatting, grammar, and consistency.
- Compile proposal packages, resumes, project descriptions, and supporting documentation.
- Assist with proposal formatting and production for client submittals.
Contracts & Documentation:
- Assist with the preparation and tracking of professional service agreements and contracts.
- Maintain organized electronic and physical project files.
- Ensure proper documentation is included in project records.
Bid & Procurement Support:
- Assist with bid openings and bid tabulations.
- Compile contractor bid documents and maintain bid records.
- Assist with preparing addenda and bid packages.
Quality Control:
- Review documents for formatting consistency and completeness.
- Assist with maintaining document standards and templates.
Qualifications:
Preferred Experience:
- 1+ years of administrative or coordination experience in an engineering, construction, or professional services environment.
- Experience supporting proposals, reports, or technical documents preferred.
ย Skills:
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
- Excellent proofreading and document formatting skills.
- Highly organized with strong attention to detail.
- Experience with document management systems.ย
- Ability to manage multiple deadlines and priorities.
- Strong oral and written communication skills.
ย Education:
- Associateโs or Bachelorโs degree in business administration, engineering, or related technical field preferred.
- 1+ years experience in administrative or project support role.
- Experience supporting engineering, construction, or professional services firms preferred.
Salary: $XX - $XX (DOE)
Why Dyer?
- Growing company with three offices and about thirty employees.
- Opportunity for diverse projects.
- Competitive wages.
- Company health care and retirement plans.
- Reimbursement for professional registration and renewals.
- Company events.
- Equal opportunity employer.
- Excellent for personal and professional growth.
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Visit our website at http://www.dyerpart.com to see samples of our work.
Email or mail cover letter and resume to the Office Manager:ย
Rachel Arbuckle,ย
The Dyer Partnership, Engineers & Planners, Inc.ย
1330 Teakwood Avenue, Coos Bay, OR 97420
info@dyerpart.comย