Direct Client Virtual Assistant Jobs in Utica, MI

Company Description

About Publicis Commerce: Informed by data, our passionate team strives to deliver Hero Moments for our clients' brands in the final mile of the retail customer journey. We pride ourselves on being able to provide winning client solutions delivered across 7 core capability areas: Data & Consumer Insights; Shopper Marketing & Integrated RTM; Field Marketing; Events & Activations; Promotional, Risk, Reward & Loyalty and Retail POS Strategy.

Overview

We're seeking a Director, Client Operations. This position ensures that the team operates in a highly efficient manner while maintaining the highest quality standards. Supports the Lead and team by managing scoping, client finances, and establishing processes and ways of working to consistently deliver a best-in-class product and service. Candidates must reside within a commutable distance from one of our offices in Detroit (Troy), Rogers, AR, Chicago or New York for a hybrid work schedule.

Key Job Responsibilities:

• Business Management
• Financials
• Client Liaison
• Onboarding and Training

Performance Expectations:

Business Management

• Partnering Client Lead with annual scope development and custom scope enhancements
• Monitor staff allocation and budgets, flagging changes in scope that affect resourcing and recommends action in partnership with Client Leads
• Manages scopes and process to ensure team is both funded and reports at 90% billable.
• Identify and support the building of tools to assist in the scoping process (e.g., AI/Marilyn integration)
• Explore new roles or ways of working to meet client needs
• Develop and manage clear communication plans
• Plan and lead weekly meetings to discuss present and future issues/updates
• Support developing and contributing to QBRs
• Design and develop solutions to resolve issues
• Manage team resources (external data sources like Kantar, IC's, research and report sharing within the team and to input into Marilyn)
• Work closely with New Business lead on RFI/RFP responses to identify needs or resources, as well as determining appropriate allocation, budgets and staff recommendations
• Coordinate agenda and content for VP team meetings

Financials

• Provide monthly financial updates
• Optimize funding/utilization based on monthly reports
• Review performance data to measure productivity, goal achievement and determine areas needing improvement

Client/Procurement Liaison

• Work with Client Ops/Procurement to thoroughly know the business
• Participate in Client process changes to share ownership of implementation

Onboarding and Training

- Onboard new team members and Clients

- Identify and deploy training to improve overall productivity (e.g. brief training)

- Manage ongoing best practices forums

Skill Sets Required:

Bachelor's degree in advertising, marketing, business or related field

10+ Years of marketing or Operations experience, agency or project management experience preferred

Interest in the Operations discipline

Experience in retail is a plus

Proficiency in Word, Excel and PowerPoint

Ability to manage time, adhere to strict timelines, multitask and work well under pressure

Ability to partner with Client Operations and Procurement

Ability to lead and drive alignment across teams and seniority levels

Proactive nature in the seeking of work/responsibility

Dependability in execution of work and as member of assigned team

Enthusiastic, solution-oriented attitude in accepting work/new challenges

Desire to learn all aspects of the assigned client scope of work and tactics

Effective interpersonal skills working well across functions

Conscientious work ethic

Additional Information

The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

Paid Family Care for parents and caregivers for 12 weeks or moreMonetary assistance and support for Adoption, Surrogacy and FertilityMonetary assistance and support for pet adoptionEmployee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balanceTuition AssistancePaid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and moreMatching Gifts programsFlexible working arrangements'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

We also offer medical and voluntary benefits to our freelancers and temporary employees. Voluntary benefit options include supplemental medical insurance, transportation, and parking benefits, legal benefits, pet insurance, and auto and home insurance. You must be actively employed for 90 consecutive calendar days in order to be eligible for Publicis medical and voluntary benefits.

Publicis Commerce is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMTTACompliance@publicis.com.

All your information will be kept confidential according to EEO guidelines.

 Compensation Range: USD $121,315.00 - USD $194,220.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/19/2026.Employment Type: FULL_TIME