Direct Client Virtual Assistant Jobs in Tulsa, OK

Role and Responsibilities

Our Senior Lease & Title Analysts (Senior LTAs) are responsible for reviewing, analyzing, and maintaining lease and title documentation to support accurate ownership records and lease obligations across our oil and gas operations. Senior LTAs work closely with the Land Administration team, internal departments, and clients to ensure data accuracy, compliance, and timely action on lease obligations.

They provide support by interpreting legal documentation such as leases, mineral deeds, assignments, title opinions, and ownership reports. Senior LTAs are expected to work independently with minimal guidance, handle more complex lease and title matters, and serve as a resource to other Lease & Title Analysts and Technicians. This position plays a critical role in managing client-owned assets and maintaining accurate records within PetroLedger's land systems.

JOB DUTIES

Lease & Title Review

• Read, analyze, interpret, and summarize complex oil and gas leases, deeds, assignments, title opinions, and JOAs. 
• Determine and maintain mineral, royalty, working interest, NRI, and leasehold ownership records. 
• Identify title defects and coordinate curative efforts with attorneys, landmen, and stakeholders. 
• Serve as an escalation resource for complex ownership and title issues. 

Land System Management & Lease Records Conversions

• Setup and maintain lease and title data in PetroLedger’s land system; maintain accurate ownership records, acreage and tracking systems.
• Maintain physical and digital lease files; deactivate and archive expired or released leases and contract files.
• Support lease records conversion projects, including scoping, data migration, validation, and quality control when transitioning client data onto new land management systems.
• Generate acreage, expiration, and obligation calendars or reports from PetroLedger’s land management system for internal and/or client use.

Ownership, Compliance & Reporting

• Monitor expiration calendars, delay rentals, minimum royalties, and shut-in royalty payments; ensure timely compliance with all lease obligations.
• Maintain and update leasehold ownership data as determined by title opinions and other ownership reports.
• Prepare acreage inventory for developed and undeveloped leases as needed.
• Assist with due diligence efforts as may be required from time to time as related to asset sales or acquisitions.

Client & Team Support

• Maintain direct client relationships with minimal oversight; communicate effectively with clients, brokers, title attorneys and state and federal agencies on lease and title matters.
• Collaborate with client and internal PetroLedger teams to resolve ownership or lease-related issues; respond to inquiries with professionalism and high attention to detail.
• Provide guidance, mentorship, and technical review support to Lease & Title Analysts and Technicians.
• Serve as subject matter resource on complex title and lease matters.

Process Improvement & General Support

• Identify and lead opportunities for data cleanup and process improvements within client records and Lease Records procedures.
• Participate in process improvement initiatives related to lease records, land systems, and Lease Records and Land Administration procedures.
• Ensure compliance with PetroLedger policies and regulatory requirements.
• Perform additional tasks or responsibilities as may be assigned by management team.

SKILLS

• Strong understanding of oil & gas leases, contractual obligations, and state-specific regulatory considerations.
• Familiarity with mineral and working interest ownership structures; strong understanding of legal land descriptions, royalty provisions and title concepts.
• Demonstrated ability to exercise independent judgment on complex or ambiguous title matters.
• Excellent analytical and organizational skills with high attention to detail.
• Ability to manage multiple clients, assignments and competing deadlines simultaneously.
• Experience supporting or leading lease records conversion or data migration projects preferred.
• Strong verbal and written communication skills; customer service orientation and professionalism in all interactions.
• Proficiency in Microsoft Office (especially Excel) and land/accounting software platforms; Quorum or PakEnergy preferred.
• Comfortable handling confidential ownership and financial data
• Adaptable to in-office and remote work environments.

QUALIFICATIONS AND EDUCATION

• Bachelor's degree or equivalent combination of education and experience preferred.
• 5-8 years of land administration, lease records, or title analysis experience in oil and gas industry.
• Experience with land systems and lease management tools is highly preferred.

Additional Notes

This job description outlines the core responsibilities of the role but is not exhaustive. Additional goals may be assigned in alignment with PetroLedger’s values and evolving needs.

The Senior Lease & Title Analyst designation reflects a higher level of experience, independent judgment, client responsibility, and technical expertise in lease records and title analysis. Senior LTAs are expected to handle more complex lease and title matters, work independently with minimal guidance, maintain direct client relationships, provide guidance to other team members, and serve as a key resource to the Lease Records Manager.

Why Join PetroLedger?

At PetroLedger, we’re more than an outsourced accounting and land services provider; we’re a collaborative partner to our clients and a growth-focused environment for our people.

What you can expect:

• Meaningful work supporting complex oil & gas operations and client-owned assets
• Collaborative, team-oriented culture with direct access to leadership
• Career growth opportunities, including progression to Senior Lease & Title Analyst roles
• Exposure to diverse clients and systems to expand your expertise
• Flexible, hybrid work environment supporting work-life balance

Benefits

PetroLedger offers a competitive and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Short-term and long-term disability coverage (STD & LTD)
• Life insurance
• Paid time off (PTO) and company holidays
• Professional development and growth opportunities