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Digitization Jobs in Silver Spring, MD (NOW HIRING)

NEOSTEK Inc.

Digitization Technician

Vienna, VA

$50K - $65K/yr

Digitization Technician Location: Tysons Corner, VA Clearance: Must be able to obtain a public trust clearance. Due to the nature of this government contract, U.S. Citizenship is required. NEOSTEK is ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA

$50K - $65K/yr

Digitization Technician Location: Tysons Corner, VA Clearance: Must be able to obtain a public trust clearance. Due to the nature of this government contract, U.S. Citizenship is required. NEOSTEK is ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA · On-site

$50K - $65K/yr

Digitization Technician Location: Tysons Corner, VA Clearance: Must be able to obtain a public trust clearance. Due to the nature of this government contract, U.S. Citizenship is required. NEOSTEK is ...

E Logic

Digitization Specialist

Washington, DC · On-site

$60K/yr

E-logic is hiring Digitization Specialists to support a vital, multi-year imagery preservation and conversion mission for the Defense Intelligence Agency (DIA) Headquarters facility supporting to ...

Guidehouse

Senior Digitization Analyst

Mclean, VA

$75K - $113K/yr

Ability to Obtain Public Trust The Digitization Analyst supports the delivery of a federal records digitization and intelligent document processing (IDP) program. This role contributes to the ...

Guidehouse

Senior Digitization Analyst

Mclean, VA · On-site

$75K - $113K/yr

Ability to Obtain Public Trust The Digitization Analyst supports the delivery of a federal records digitization and intelligent document processing (IDP) program. This role contributes to the ...

Knak Digital

VP of Digital Experience

Columbia, MD · On-site

Core Responsibilities Digital Strategy & Architecture * Own the strategic architecture of our digital ecosystem across CMS, analytics, CRM, automation, and emerging AI frameworks. * Strengthen ...

KME.digital

Digital Marketing Intern

Alexandria, VA

Our Digital Marketing Intern allows students to obtain a number of Google Certifications and participate directly in the daily use of Google products, such as Google Analytics & Google AdWords. As a ...

KME Digital

Digital Marketing Intern

Alexandria, VA · On-site

Our Digital Marketing Intern allows students to obtain a number of Google Certifications and participate directly in the daily use of Google products, such as Google Analytics & Google AdWords. As a ...

EMILYs List

Digital Coordinator

Washington, DC · Hybrid

$63K/yr

Digital Supervisor: Digital Content Manager FLSA Status: Exempt Union Position: Yes EMILYs List, the nation's largest resource for women in politics, is searching for a Digital Coordinator to join ...

EMILYs List

Digital Coordinator

Washington, DC · Hybrid

$63K/yr

Digital Supervisor: Digital Content Manager FLSA Status: Exempt Union Position: Yes EMILYs List, the nation's largest resource for women in politics, is searching for a Digital Coordinator to join ...

World Bank

Lead Digital Specialist

Washington, DC

Digital & AI Vice Presidency Digital and AI technologies offer a unique opportunity to transform development through digital solutions. The Digital & AI Vice Presidency and its global and regional ...

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All JobsDigitization JobsDigitization Jobs in Silver Spring, MD

Digitization information

What is digitization?

Digitization is the process of converting information from a physical format, such as paper documents, photographs, or analog recordings, into a digital format that can be stored, processed, and accessed electronically. This process often involves scanning, photographing, or using specialized equipment to create digital files. Digitization enables easier sharing, preservation, and retrieval of information, making it widely used in industries like libraries, archives, healthcare, and business. It also helps protect original materials from wear and tear by reducing the need for direct handling.

What are the key skills and qualifications needed to thrive as a Digitization Specialist, and why are they important?

To thrive as a Digitization Specialist, you need expertise in document handling, digital archiving, and data management, often supported by a relevant degree or experience in library science or information technology. Familiarity with scanning equipment, digital asset management systems (DAMS), and metadata standards such as Dublin Core is typically required. Attention to detail, organizational skills, and effective communication help ensure accuracy and smooth project workflows. These skills are vital for preserving information integrity, ensuring accessibility, and supporting the successful transition from physical to digital formats.

What is the difference between Digitization vs Data Entry Specialist?

AspectDigitizationData Entry Specialist
Primary FocusConverting physical or analog data into digital formatsInputting data into digital systems accurately and efficiently
Required SkillsTechnical skills, familiarity with scanning and OCR toolsTyping speed, attention to detail, data management
Work EnvironmentOften involves working with scanning equipment, software, and digital platformsOffice setting, using computers and data management software
Common CertificationsNone typically required, but technical certifications can helpNone typically required, but certifications in data management can be advantageous

While both roles involve working with digital data, digitization focuses on converting physical or analog data into digital formats, often involving technical tools and processes. Data entry specialists primarily focus on accurately inputting data into systems. Understanding these differences helps in choosing the right career path or job role.

What are some common challenges faced by professionals in digitization roles, and how can they be addressed?

Professionals working in digitization often encounter challenges such as handling fragile or outdated source materials, ensuring data accuracy during conversion, and managing large volumes of documents efficiently. Addressing these issues typically involves adopting best practices for document handling, leveraging advanced scanning and OCR technologies, and implementing thorough quality control processes. Collaboration with IT teams and archivists is also essential to ensure that digital assets are well-organized, securely stored, and easily accessible for future use.
Digitization jobs near you
Digitization Technician

Digitization Technician

NEOSTEK Inc.

Vienna, VA

$50K - $65K/yr

Full-time

Posted 11 days ago

Job description

Position Title:    Digitization Technician
Location:            Tysons Corner, VA
Clearance:          Must be able to obtain a public trust clearance. Due to the nature of this government contract, U.S. Citizenship is required.

NEOSTEK is seeking a skilled Digitization Technician to join our team to support federal records management and information governance initiatives by preparing, scanning, validating, and capturing records in accordance with established policies, procedures, and contractual requirements.  This role ensures that both physical and electronic records are accurately digitized, properly classified, and transferred to the appropriate content owners while maintaining compliance with records retention and disposition standards.
Responsibilities:
  • Digitization & Scanning Operations
    • Prepare paper records for digitization, including document review, organization, and physical preparation. 
    • Scan paper records and upload digital files to SharePoint Online using established file naming conventions.
    • Apply required metadata and classification tags to ensure records are searchable, retrievable, and compliant with records management standards.
    • Perform Quality Assurance (QA) reviews of scanned documents to verify completeness, accuracy, and image quality.
    • Coordinate the secure scheduling and tracking of scanned paper records for authorized destruction in accordance with retention schedules.
    • Conduct periodic inventories of physical and digitized records to ensure accountability and alignment with records tracking systems.
    • Coordinate new or ad hoc scanning initiatives with team leads and stakeholders.
    • Assist with the review and update of Standard Operating Procedures (SOPs related to digitization and records processing).
  • Records Capture & Offboarding Support
    • Coordinate with team leads and supervisors to schedule records capture activities associated with employee off-boarding.
    • Conduct records capture for departing staff to ensure official records are identified, collected, and transferred to the appropriate content owners or repositories.
    • Ensure captured records are properly stored, labeled, and documented in accordance with records and information management (RIM) policies.
    • Update and maintain records management tasks and statuses within the off-boarding dashboard or tracking system.
    • Escalate issues related to missing, incomplete, or unclear records to appropriate stakeholders.
  •  Other duties as assigned.
Requirements:
  • Due to the nature of this government contract, U.S. Citizenship is required.
  • Proven experience with document scanning, digitization, or records management in a structured or regulated environment.
  • Familiarity with SharePoint Online or similar enterprise content management systems.
  • Strong attention to detail and ability to follow detailed naming conventions, metadata standards, and SOPs.
  • Ability to handle sensitive information in accordance with federal information security and privacy requirements.
  • Strong organizational and time-management skills.
  • Ability to work independently and in a team-oriented environment.
  • Experience working with Federal Government agencies preferred.
Mandatory Requirements:
  • Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to sensitive information.
  • Due to the nature of this government contract, U.S. Citizenship is required.
  • Proven experience with document scanning, digitization, or records management in a structured or regulated environment.
 
NEOSTEK, Inc. is an Equal Opportunity Employer (EOE): AA M/F/Vet/DisabilityÂ