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Design Studio Administrative Jobs (NOW HIRING)

Terra Ferma Landscapes Design

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Executive Assistant

South San Francisco, CA · On-site

$29 - $36/hr

The Executive Assistant enhances the Founder's and Design Studio Director's effectiveness by ... Job Qualifications: • Proven experience as a Senior Executive Assistant, Executive Administrative ...

Gensler

Studio Coordinator

San Francisco, CA

$67K - $81K/yr

... design environment. * Provide comprehensive administrative support to Principals, including ... Partner with the Studio Director to support studio operations, including organizing studio meetings ...

Gensler

Studio Coordinator

San Francisco, CA · On-site

$67K - $81K/yr

... design environment. * Provide comprehensive administrative support to Principals, including ... Partner with the Studio Director to support studio operations, including organizing studio meetings ...

Oxford Commons

Administrative Assistant

Tampa, FL

$17 - $23/hr

Operations Administrative Assistant The Operations Administrative Assistant at Oxford Commons ... Design Studio, each designed to spark community, curiosity, and memorable experiences.

LPA Design Studios

Administrative Specialist

Irvine, CA · On-site

$52K - $80K/yr

Our Irvine studio is continuing to grow, and you'll have the opportunity to be a central part of ... We walk the talk in changing lives by design. Our sustainability commitment is real. Our award ...

Gensler

Studio Coordinator - Senior

Los Angeles, CA

$38.50 - $43/hr

Cities & Urban Design, Mobility & Transportation, Strategy, and Climate Action & Sustainability ... Support Studio with administrative needs, including tracking personal development quarterly ...

Gensler

Studio Coordinator - Senior

Los Angeles, CA · On-site

$38.50 - $43/hr

Cities & Urban Design, Mobility & Transportation, Strategy, and Climate Action & Sustainability ... Support Studio with administrative needs, including tracking personal development quarterly ...

New York City School Construction Authority

Our other two studios manage external consultants from design inception to completion. Our three ... Oversee day-to-day project activities and resolve complex managerial, administrative, and ...

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Design Studio Administrative information

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$12

$18

$25

How much do design studio administrative jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for design studio administrative in the United States is $18.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.95 per hour, depending on experience, location, and employer.

What is the difference between Design Studio Administrative vs Design Coordinator?

AspectDesign Studio AdministrativeDesign Coordinator
CredentialsTypically requires administrative or design-related certifications or experienceOften requires design or project management experience, sometimes certifications
Work EnvironmentOffice setting, supporting design teams and managing schedulesOffice or on-site, coordinating design projects and client interactions
Employer & IndustryDesign firms, architecture, interior design companiesDesign firms, architecture, interior design companies
Primary ResponsibilitiesAdministrative support, scheduling, correspondenceProject coordination, client communication, timeline management

While both roles support design teams, the Design Studio Administrative focuses on administrative tasks, whereas the Design Coordinator handles project-specific coordination and client interactions. Both positions are essential in design firms but differ in daily responsibilities and skill requirements.

What cities are hiring for Design Studio Administrative jobs? Cities with the most Design Studio Administrative job openings:
Infographic showing various Design Studio Administrative job openings in the United States as of May 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $38,072 per year, or $18.3 per hour.

Studio Administrator, Project Coordinator

Home | NBBJ

Los Angeles, CA

$36 - $40/hr

Other

Posted 5 days ago

Job description

NBBJ is an award-winning design firm recognized as aTIME100 Most Influential Company, aFast Company Most Innovative Architecture Firmand atwo-time 2025 AIA National Honor Awardrecipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitalsaround the globe, a career at NBBJ will inspire you to be extraordinary. You can learn moreabout our firm, seewhat it's like to work hereand explorerecent projectsandideasatNBBJ.com. Join us to make an impact today!
The role at a glance:
  • Partner closely with operation lead, studio core team, and project managers to provide administrative support for the studio and projects.
In your new role, you will:
  • Support the Operations Lead by:
    • attending weekly project management meetings, preparing meeting materials, taking minutes, and following up on action items
    • managing financial tracking and forecasting for the studio
    • monitoring project performance and projections
    • tracking staff utilization and forecasting resource needs
    • recording studio and project costs
    • collecting and reviewing timesheets
  • Support the studio core team with:
    • coordinating bi-weekly studio meetings, studio-wide events, and initiatives
    • scheduling meetings, including quarterly studio advocacy check-ins
    • onboarding new hires
    • handling miscellaneous studio administrative duties
  • Assist Project Managers with:
    • scheduling and attending project meetings; composing, editing, and posting meeting notes
    • setting up and maintaining projects in NBBJ's financial and legal systems
    • document posting, downloads, file transfers, reprographics, and related tasks
    • reviewing, monitoring, and maintaining document file structures
    • coordinating team travel arrangements, as needed
    • preparing contracts and contract change proposals, and tracking additional service requests
    • assisting with project construction administration, as needed
    • carrying out miscellaneous administrative duties, including general correspondence, filing, and archiving, as needed by the project team
What you will need to Succeed:
  • Minimum of five years' experience in administrative support, with an emphasis on accounting or finance. Experience supporting projects in the A/E industry is preferred.
  • Proficiency in Microsoft applications, including Word, Excel, PowerPoint, Outlook, and Teams; experience with Deltek Vantagepoint is a plus.
  • Ability to learn specific data management software and train project teams on the steps required to access information and upload content.
  • Detail-oriented and highly organized, with the ability to multitask.
  • Ability to consistently meet deadlines.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively as a team member, with excellent interpersonal skills.

The annual base pay range for this role is anticipated to be between $36.00/hr and $40.00/hr. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience. NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.

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