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Data Scanning Associate Jobs in Tennessee (NOW HIRING)

Driveline

Robotics Field Associate

Nashville, TN · On-site

$60K - $65K/yr

Serve as the onsite point of contact for conducting data collection * Assemble and unfold the robot ... Monitor the robot's progress as it scans store aisles, flipping and repositioning it as needed ...

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Data Scanning Associate information

What is the difference between Data Scanning Associate vs Data Entry Clerk?

AspectData Scanning AssociateData Entry Clerk
Primary RoleScanning, digitizing, and verifying physical or digital documentsInputting data into computer systems from various sources
Required SkillsAttention to detail, familiarity with scanning equipment, basic data managementTyping speed, accuracy, proficiency with data software
Work EnvironmentData centers, offices, warehouses with scanning stationsOffice settings, remote or on-site data entry tasks
Common CertificationsNone typically required, but familiarity with document management systems helpsNone typically required, but fast typing and accuracy are essential

While both roles involve handling data, a Data Scanning Associate focuses on digitizing physical documents and verifying their quality, whereas a Data Entry Clerk primarily inputs data into systems. Both roles require attention to detail and accuracy, but the tools and tasks differ slightly, with scanning emphasizing document handling and data entry emphasizing data input skills.

What is a data scanning associate?

Data Scanning Associates are professionals responsible for converting physical documents into digital formats using specialized scanning equipment and software. They organize, prepare, and scan documents, ensuring that digital files are clear, accurate, and properly categorized. Data Scanning Associates also perform quality checks, resolve scanning errors, and maintain confidentiality of sensitive information. Their work helps organizations efficiently store, access, and manage large volumes of information in a digital environment.

What are some common challenges faced by data scanning associates, and how can they be addressed?

Data Scanning Associates often encounter challenges such as handling large volumes of documents, ensuring data accuracy during digitization, and maintaining confidentiality of sensitive information. Staying organized and following standardized procedures can help manage workload efficiently. Utilizing quality control checks and collaborating closely with team members or supervisors can help identify and resolve errors quickly, ensuring high-quality output and smooth workflow.

What are the key skills and qualifications needed to thrive as a data scanning associate?

To thrive as a Data Scanning Associate, you need attention to detail, basic computer literacy, and familiarity with data entry, often supported by a high school diploma or equivalent. Experience with scanning equipment, document management systems, and OCR (Optical Character Recognition) software is typically required. Strong organizational skills, time management, and the ability to work independently are valuable soft skills in this role. These skills ensure accurate and efficient digitization of documents, which is critical for maintaining accessible and reliable records.
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Data Scanning Associate jobs near you
Infographic showing various Data Scanning Associate job openings in Tennessee as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

EHR Scanner, Business Office, Downtown Nashville

HERITAGE MEDICAL ASSOCIATES P C

Nashville, TN • On-site

$14.25 - $17.50/hr

Full-time

Re-posted 12 days ago

Job description

Reports to: Health Information Manager
Schedule: Must have reliable and consistent attendance. 40 hours a week Monday - Friday and the hours typically range from 8:00 AM - 9:15 AM up to 5:00 PM - 6:15 PM (Please Note: Each Monday Starts at 6:00 PM)
Main Location: Plaza II Medical Office Building near St. Thomas Midtown (Downtown Nashville)
Employee Type: Willing to consider an experienced Medical Office Professional with a great attitude, strong medical records experience (both paper and electronic), with a minimum of 1-year of scanning experience as well as data entry skills with speed and accuracy.
SUMMARY: Completes documents received virtually and manually from all Providers at HMA.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
  • Conversion of data from paper medical records to electronic medical records
  • Ensure the accuracy of data entered into electronic medical record charts
  • Timely conversion of paper medical record charts to electronic medical record charts
  • Adhering to HIPAA guidelines regarding confidentially
  • Must be willing and able to perform all functions of medical records, mail room, and PBX
  • Must have predicable and consistent attendance

ADDITIONAL DUTIES AND RESPONSIBILITIES (include, but are not limited to):
  • Pull Charts from storage if needed
  • Chart pickup (Runs are scheduled throughout the day).
  • Back up for PBX operator if needed

SUPERVISORY RESPONSIBILITIES
  • This job has no supervisory responsibilities.

  • One year experience in Scanning, preferably in the medical field.
  • Experience working with Windows-based computer programs
  • Minimum typing speed of 40 words per minute (WPM)
  • Quick and efficient scanning ability
  • Familiarity with the contents of a physician's office medical chart
  • Strict attention to detail
  • Ability to take direction
  • Medical Terminology

EDUCATION
  • High school diploma or equivalent

PHYSICAL DEMANDS
  • Willingness to work overtime as needed
  • Must be able to sit, stand or walk for 8 to 10 hours a day
  • Requires regular walking, bending, pushing, pulling, twisting and lifting
  • Must be able to lift at least 10-15lbs
  • Must be able to push up to 50 lbs

WORK ENVIRONMENT
  • Office environment-limited exposure to communicable diseases.
  • No exposure to blood-borne pathogens or contaminated body fluids

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