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Data Intake Coordinator Jobs in Kentucky (NOW HIRING)

The Evolvers Group

$90 - $120/hr

... coordination. This role will help translate business and mission needs into clear platform ... Analyze and document current-state and future-state processes related to data intake, data access ...

Partners in Digital Health

$150 - $165/hr

... provider data intake, and directory management, accuracy and outreachto translate market ... Ability to support new product launches, including pilots and proofs of concept, by coordinating ...

SUN Behavioral Kentucky

Intake Clerk PRN

Erlanger, KY · On-site

Coordinating referrals and admissions from a physician's office, local Emergency Rooms and other ... The ability to retrieve, communicate, and present data and information both verbally and in writing ...

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Data Intake Coordinator information

What does a data intake coordinator do?

A Data Intake Coordinator is responsible for managing the collection, organization, and entry of data into a company’s systems. They ensure that all incoming data is accurate, complete, and processed in a timely manner. This role often involves coordinating with other departments to verify information and resolve discrepancies. Data Intake Coordinators play a critical role in maintaining data integrity and supporting the organization’s data-driven decision-making.

How does a data intake coordinator typically collaborate with other departments to ensure data accuracy and timely processing?

A Data Intake Coordinator works closely with various departments such as operations, IT, and compliance to streamline the flow of incoming data. They are often responsible for clarifying data requirements with colleagues, resolving discrepancies, and ensuring that data is entered accurately and efficiently. Regular communication and coordination are key, as the role often involves following up on missing or incomplete information and providing updates on data processing status to relevant stakeholders. This cross-departmental interaction not only helps maintain data integrity but also fosters a collaborative work environment.

What are the key skills and qualifications needed to thrive as a data intake coordinator, and why are they important?

To thrive as a Data Intake Coordinator, strong organizational skills, attention to detail, and experience with data entry or data management are essential, often supported by a relevant associate’s or bachelor’s degree. Familiarity with database management systems, spreadsheets, and data processing software like Microsoft Excel or specialized intake platforms is typically required. Excellent communication, problem-solving abilities, and time management are vital soft skills for coordinating with multiple departments and ensuring data accuracy. These skills are crucial for maintaining data integrity, supporting efficient workflow, and enabling informed decision-making within an organization.

What is the difference between Data Intake Coordinator vs Data Analyst?

AspectData Intake CoordinatorData Analyst
CredentialsHigh school diploma or equivalent; some roles may require certifications in data managementBachelor's degree in data science, statistics, or related field; certifications like CAP or Microsoft Data Analyst
Work EnvironmentOffice setting, data entry, and data management tasksOffice or remote, analyzing data, creating reports
Employer & Industry UsageHealthcare, finance, government agenciesBusiness, marketing, healthcare, finance
Search & Comparison IntentFocus on data entry, data management, and intake processesFocus on data analysis, insights, and reporting

The Data Intake Coordinator primarily handles data collection, entry, and management to ensure accurate data flow within organizations. In contrast, a Data Analyst interprets data, creates reports, and provides insights to support decision-making. While both roles work with data, their responsibilities and skill sets differ significantly.

Is a data intake coordinator job stressful?

A data intake coordinator job can be stressful due to the need for accuracy, attention to detail, and managing multiple data sources under deadlines. The role often requires strong organizational skills and proficiency with data management tools, which can contribute to workload pressure. However, stress levels vary depending on the organization and workload management practices.

What cities in Kentucky are hiring for Data Intake Coordinator jobs?

Cities in Kentucky with the most Data Intake Coordinator job openings:

Data Intake Coordinator jobs near you

Client Intake Coordinator

Stoll Keenon Ogden PLLC

Lexington, KY • On-site

$18 - $24.25/hr

Full-time

Re-posted 20 days ago

Job description

JOB TITLE: Client Intake Coordinator
STATUS: Non-Exempt
LOCATION: Lexington

SUMMARY: Under general supervision and according to established policies and procedures of the General Counsel or their designee, the Client Intake Coordinator (CIC) will perform a variety of duties specific to conflict analysis support, client research, intake and related processes. Role will be responsible for organizing and preparing client matter information for opening and closing of files and for review by the Firm’s General Counsel. Candidates will have a strong desire for analyzing information and making informed decisions based on data research and a strong ability to create and manage processes in an effort to maximize the client intake experience. Ideal for someone who enjoys research and administrative organization.

Duties and Responsibilities – Conflicts Analyst:

  • Manage client intake workflow, including engagement letter creation and distribution.
  • Work with file opening specialists to ensure protocol is followed and follow-up on items needing additional information.
  • Part Time Due Diligence assistance to support conflicts team when needed.
  • Support client file opening and closing process. Team members will support the records team as need to ensure compliance with Firm’s record keeping process, including file opening and/or closing as clients are processed through the client intake process and the conflicts team.
  • Provide administrative support when communicating with clients regarding retainers and closing files as needed.
  • Screen potential new clients and new matters for existing clients for conflicts when needed.
  • Manage new client engagement processes, administer the DocuSign process and the Firm’s central repository for engagement letter storage.
  • Research client desirability when reviewing new potential client requests as needed.
  • Assist General Counsel with compliance and auditing when requested.
  • Manage litigation hold letters as directed by the Firm’s General Counsel.

Job Requirements/Skills:

  • High level of organizational skills, attention to detail and ability to manage and prioritize a variety of matters while working with multiple attorneys.
  • Technologically savvy with a high proficiency utilizing MS Word, Excel, Outlook, DocuSign, Intact and appropriate client management/intake technology.
  • Proven analytical skills requiring high level thinking with the ability to make prudent business recommendations related to the client intake process.
  • Possess the ability and willingness to learn new technology applications and processes.
  • People oriented – enjoys interacting and communicating cooperatively with a wide range of colleagues from across the Firm.
  • Achievement oriented – enjoys taking on challenges while being proactive.
  • Capable – shows initiative and can be trusted to perform assigned tasks and duties in a deadline-driven environment.
  • Team member who maintains the willingness and mentality to get the work completed when needed. Adaptable and flexible.

Knowledge, Skills & Abilities Required:

  • Proven experience as a Client Intake Administrator within a professional services setting. Law Firm preferred.
  • Exceptional written and oral communication skills.
  • Excellent interpersonal skills, with focus on rapport-building and listening.
  • Ability to collaborate with attorneys, paralegals and other legal assistants throughout the Firm to ensure best practices are applied across the organization.

Job Type: Full-time in-office. Normal work week is 40 hours. Work additional or irregular hours to perform essential duties as required.

PHYSICAL REQUIREMENTS:

  • This position requires sitting for the majority of the workday. May lift up to 5 – 10 lbs.

IMMEDIATE SUPERVISOR:

  • General Counsel and/or his/her designee.

Stoll Keenon Ogden PLLC is an Equal Opportunity Employer dedicated to workforce diversity and is committed to providing equal opportunity in all areas of employment. SKO offers a competitive salary and benefits package. Final candidates are required to pass a pre-employment criminal background check.

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.