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Data Intake Coordinator Jobs in Indiana (NOW HIRING)

ClearChoice

Patient Intake Coordinator

Indianapolis, IN · On-site

$22 - $24/hr

As a Patient Intake Coordinator , you'll be the first point of contact for patients, ensuring a ... accurate data entry * Coordinate and schedule appointments, ensuring smooth workflow between ...

KabaFusion

Intake Representative (Acute)

Carmel, IN · On-site

$35.50K - $40.70K/yr

Initiates intake process gathers relevant data from referral sources and completes intake paperwork ... As an Intake Coordinator, you bring: * High school diploma or equivalent * Knowledge of HCPC, ICD ...

Indy Reads

Academic Operations Director

Indianapolis, IN · On-site

$50K - $60K/yr

... Intake Coordinator, and Program Associate, to ensure quality student experience from enrollment, to progress, to capturing qualitative and quantitative successes, and related data collection

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Data Intake Coordinator information

What are the key skills and qualifications needed to thrive as a Data Intake Coordinator, and why are they important?

To thrive as a Data Intake Coordinator, strong organizational skills, attention to detail, and experience with data entry or data management are essential, often supported by a relevant associate’s or bachelor’s degree. Familiarity with database management systems, spreadsheets, and data processing software like Microsoft Excel or specialized intake platforms is typically required. Excellent communication, problem-solving abilities, and time management are vital soft skills for coordinating with multiple departments and ensuring data accuracy. These skills are crucial for maintaining data integrity, supporting efficient workflow, and enabling informed decision-making within an organization.

How does a Data Intake Coordinator typically collaborate with other departments to ensure data accuracy and timely processing?

A Data Intake Coordinator works closely with various departments such as operations, IT, and compliance to streamline the flow of incoming data. They are often responsible for clarifying data requirements with colleagues, resolving discrepancies, and ensuring that data is entered accurately and efficiently. Regular communication and coordination are key, as the role often involves following up on missing or incomplete information and providing updates on data processing status to relevant stakeholders. This cross-departmental interaction not only helps maintain data integrity but also fosters a collaborative work environment.

What does a Data Intake Coordinator do?

A Data Intake Coordinator is responsible for managing the collection, organization, and entry of data into a company’s systems. They ensure that all incoming data is accurate, complete, and processed in a timely manner. This role often involves coordinating with other departments to verify information and resolve discrepancies. Data Intake Coordinators play a critical role in maintaining data integrity and supporting the organization’s data-driven decision-making.

What is the difference between Data Intake Coordinator vs Data Analyst?

AspectData Intake CoordinatorData Analyst
CredentialsHigh school diploma or equivalent; some roles may require certifications in data managementBachelor's degree in data science, statistics, or related field; certifications like CAP or Microsoft Data Analyst
Work EnvironmentOffice setting, data entry, and data management tasksOffice or remote, analyzing data, creating reports
Employer & Industry UsageHealthcare, finance, government agenciesBusiness, marketing, healthcare, finance
Search & Comparison IntentFocus on data entry, data management, and intake processesFocus on data analysis, insights, and reporting

The Data Intake Coordinator primarily handles data collection, entry, and management to ensure accurate data flow within organizations. In contrast, a Data Analyst interprets data, creates reports, and provides insights to support decision-making. While both roles work with data, their responsibilities and skill sets differ significantly.

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What job categories do people searching Data Intake Coordinator jobs in Indiana look for? The top searched job categories for Data Intake Coordinator jobs in Indiana are:
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Data Intake Coordinator jobs near you
Patient Intake Coordinator

Patient Intake Coordinator

Clear Choice

Indianapolis, IN

$22 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 29 days ago

Job description

Join ClearChoice Dental Implant Centers as a Patient Intake Coordinator

Ready to make a real impact every day? Join ClearChoice Dental Implant Centers, a national leader transforming lives through advanced dental implant solutions. As a Patient Intake Coordinator, you’ll be the first point of contact for patients, ensuring a seamless, welcoming experience from their first visit to the completion of their treatment journey.

Job Type: Full-Time

Salary: $22.00 - $24.00 per hour plus quarterly performance-based bonuses

Why ClearChoice is the best choice for your career:

  • Work in a patient-focused environment with a team that empowers you to succeed
  • Enjoy a predictable Monday-Friday schedule—no weekends required
  • Take advantage of full healthcare benefits including medical, dental, and vision
  • Access a 401(k) retirement savings plan with company match
  • Paid time off and holidays to ensure you maintain a healthy work-life balance
  • Continuous training and professional development to sharpen your skills
  • Thrive in a collaborative, supportive, and mission-driven culture
  • Be part of a company where your passion for helping others leads directly to success—both for your patients and your career

What You’ll Do:

  • Serve as the ambassador for the patient experience, ensuring every patient feels valued and supported
  • Manage the patient intake process, including completion of electronic or paper forms and accurate data entry
  • Coordinate and schedule appointments, ensuring smooth workflow between clinical and administrative teams
  • Greet patients warmly, manage check-in/check-out, and maintain a professional, welcoming environment
  • Monitor patient wait times and partner with the General Manager to ensure a seamless experience
  • Answer and direct all incoming calls with professionalism and empathy
  • Maintain and update the Center’s calendar to optimize operational efficiency
  • Order and organize patient materials as needed
  • Scan and upload documents into patient records
  • Assist with outgoing shipments and general office organization
  • Perform other duties as needed to support the Center’s success

Skills and Experience We're Looking For:

  • Excellent organization and multitasking abilities, with strong communication skills
  • Prior dental or medical office experience preferred
  • Experience in patient admissions, scheduling, or treatment planning preferred
  • Professional demeanor and ability to thrive in a fast-paced, patient-centric environment
  • Basic computer proficiency and comfort with digital record systems
  • A team-oriented mindset with flexibility to support colleagues when needed

Why Choose ClearChoice?
ClearChoice Dental Implant Centers are transforming smiles and lives across the country, with over 100 locations and 100,000 smiles restored. As part of TAG - The Aspen Group, we’re committed to bringing better dental care to more people, alongside Aspen Dental, as part of the TAG family of brands.

Ready to Join Us?
Take the next step toward a meaningful, rewarding career at ClearChoice Dental Implant Centers. Apply today and be part of a team that’s changing lives, one smile at a time.

TAG - The Aspen Group was built on the simple idea of bringing better healthcare to more people. The independent healthcare practices TAG supports, operate more than 1,300 locations in 45 states through its six consumer healthcare brands: Aspen Dental®, ClearChoice Dental Implant Centers®, WellNow Urgent Care®, Chapter Aesthetic Studio, and AZPetVet. Combined, the practices serve more than 35,000 patients a day and more than 8 million patients each year. TAG is headquartered at 800 W. Fulton Market in Chicago.  For more information, visit teamtag.com.    TAG-The Aspen Group, its affiliates, related companies and supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. 

Salary: $22.00 - $24.00 per hour plus quarterly performance-based bonuses

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