Student Records & Curricular Specialist (1 year, Temporary)
The Student Records & Curricular Specialist I plays a vital role in advancing UW‑Green Bay's mission to provide access-focused, student-centered education that strengthens individuals and communities across Northeast Wisconsin. This position collaborates with students, faculty, and staff to support the development, implementation, and maintenance of student records and curricular services. By ensuring accurate records, clear degree pathways, and responsive service, the Specialist helps empower student success and contributes to institutional excellence aligned with UW‑Green Bay's strategic priorities.
Key responsibilities include data entry, transcript and degree requirement review, testing new XML Parchment functionality, supporting compliance efforts related to ACT 15 and the new common General Education Requirements (cGER), and updating transfer equivalencies impacted by Core Curriculum changes in SIS and TES/Transferology. This role is ideal for someone who embraces challenges, advances fearlessly through change, builds strong collaborative relationships, and values gratitude and community. Together—with curiosity, care, and commitment—we rise to support learner success and extend higher education access for all who seek to learn.
Key Job Responsibilities:
- Support the creation of new Transfer Electives aligning with cGER categories.
- Support the creation and testing new general education requirement in Stellic.
- Adjust TES, Transferology, and Peoplesoft rulings to display cGER attributes.
- Adjust rules on UW courses once courses have been included in their cGER models
- Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records
- Audits and corrects data to ensure accuracy and completeness
- Ensures correct and timely management of student records, course registration, and degree audits within the student information systems
- Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues
Anticipated Start Date:
June 1, 2026
Department:
Registrar
Compensation:
Compensation of $17.57 per hour. This position will be non-exempt under the provisions of the Fair Labor Standards Act (FLSA).
Required Qualifications:
- Associate's Degree
- Strong skills in use of computer applications including student information system functions (PeopleSoft)
- Ability to accurately process detailed data entry transactional work
Preferred Qualifications:
- Bachelor's Degree
- General understanding of Degree Audits within a College/University
- One year of work experience completing data entry and other transactions completed in the transfer evaluation process
- Knowledge of the use of CollegeSource products (TES and Transferology)
How to Apply:
Click the Apply button and follow the prompts on the screen. Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Resume
Application Deadline:
To ensure consideration, please submit application materials by Monday, May 25, 2026.
Contact Information:
If you have any questions, need accommodations, or submitted your application with missing materials, call or email:
Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu
Benefit Details:
The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.
In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.
For more details, please review the benefit quick guide linked below.
- UW System Employee Benefits Brochure
- Total Compensation Estimator