Data Entry Clerk Virtual Assistant Jobs in Reno, NV

Job Title: Billing ClerkJob Description
The Billing Clerk is responsible for overseeing the billing process from start to finish, ensuring accurate customer quotes, timely invoicing, maintaining up-to-date customer records, and resolving billing-related inquiries. This role involves verifying charges, preparing invoices and credit memos, and issuing them to customers via mail or email. The clerk calculates amounts owed, updates billing systems, and supports financial operations through document management and customer service. Coordination with other departments and attention to detail are essential to ensure smooth billing cycles and customer satisfaction.
Responsibilities

• Manage the billing process from start to finish.
• Ensure accurate customer quotes and timely invoicing.
• Maintain up-to-date customer records.
• Resolve billing-related inquiries.
• Verify charges and prepare invoices and credit memos.
• Issue invoices to customers via mail or email.
• Calculate amounts owed and update billing systems.
• Support financial operations through document management and customer service.
• Coordinate with other departments to ensure smooth billing cycles.

Essential Skills

• Proficiency in data entry, specifically for inputting detailed and accurate shipment quote information.
• Strong attention to detail for quoting accurate information to clients.
• Experience in logistics, invoicing, medical billing, transportation, quoting, customer service, accounts receivable, billing collections, and Microsoft Office.
• Efficient use of MS Office, particularly email for customer communication.

Additional Skills & Qualifications

• High School diploma or GED equivalent.
• One-year of business billing experience, preferred.
• Experience in the transportation or logistics industry, a plus.

Work Environment
The work environment is an office setting with a team of around 13 members in the department, featuring a cubicle setup. The dress code is casual, excluding workout wear. The position is on-site with a training shift from 8 AM to 4:30 PM. Shifts can vary between operating hours of 7 AM to 6 PM and will be discussed during the interview process.
Job Type & Location
This is a Contract to Hire position based out of Reno, NV.
Pay and Benefits
The pay range for this position is $18.00 - $18.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Reno,NV.
Application Deadline
This position is anticipated to close on Sep 25, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.