Data Entry Associate Jobs in Tracy, CA (NOW HIRING)

The Planning and Community Development Department is recruiting for a well-qualified candidate that has experience working in a fast-paced, team-oriented environment with on-going deadlines and the need for attention to detail. This Staff Services Technician position serves as Planning Commission Clerk to the Stanislaus County Planning Commission and as Clerk to the Airport Land Use Commission and Historic Site Committee, requiring the ability to attend evening public meetings held at least twice per month. The ideal candidate needs to possess strong written and verbal communication skills, the ability to edit and format large technical documents, and be comfortable performing critical tasks independently.

Tentative Recruitment Schedule

• Application Deadline: August 17, 2026
• Oral Examination: Tentative for the week of August 31, 2026

To learn more about the Planning and Community Development Department, please visit

www.stancounty.com/planning/.

The Position

The Planning Commission Clerk, under general supervision, prepares and maintains the agenda and minutes for various committees and attends committee meetings. The position is responsible for coordinating, proofing, and formatting time sensitive documents, including, but not limited to, public hearing notices and staff reports made available to the public. The position is assigned to the Department's Planning Division and acts as a lead-worker disseminating work assignments, training staff, and handling more difficult task assignments. The position may be assigned to supervise administrative clerks assigned to the Division.

• Assist in coordinating the processing of land use entitlement applications and related documents;
• Maintain records to track applications and documents through various processes;
• Proof, format, label, compile and distribute referrals, reports, memos, agendas, minutes, notices, and letters;
• Post, publish, and distribute agendas and hearing notices in accordance with legal requirements;
• Monitor and maintain strict legal deadlines and when necessary, follow-up with others to ensure all work is completed on schedule;
• Attend committee meetings and prepare meeting minutes (typically the 1st and 3rd Thursdays of each month);
• Set-up for, and tear down after, committee meetings;
• Utilize a variety of widely used productivity and communication tools, including word processing, spreadsheets, PDF editing, email, virtual collaboration platforms, and video conferencing software;
• Work with specialized databases and applications related to geographical information systems, permitting systems, and agenda meeting management systems;
• Post documents on the internet and distribute information via mass email;
• Prepare and file documentation with Clerk-Recorder's Office;
• Maintain and archive commission agendas, minutes, and application administrative records;
• Communicate with commission members to provide information and verify meeting quorums;
• Utilize various technical equipment for the recording and broadcasting of commission meetings;
• Review and interpret new legislation, government codes, policy mandates, etc. pertaining to the work overseen by the position;
• Maintain and upgrade professional knowledge and skills by attending trainings and by reading professional journals and publications;
• Communicate directly with and provide information to the public in person, by phone, and by email regarding commission agenda items and other efforts being overseen by the department;
• Perform and supervise routine administrative and clerical tasks; and
• Other tasks as assigned.

Knowledge

• Modern office practices/record-keeping;
• Statistical record keeping and reporting concepts, methods and techniques;
• Data processing relating to budget control or payroll;
• Principles and techniques of employee supervision; and
• Spelling, grammar, and elements of proper writing procedures.

Skills/Abilities

• Supervise staff conducting technical assistance;
• Work independently, under general supervision;
• Interpret and prepare statistical reports;
• Communicate effectively;
• Speak and write in a clear, concise manner;
• Effectively manage time and prioritize work tasks around strict timelines and deadlines;
• Develop and maintain record-keeping systems and electronic databases; and
• Prepare recommendations for Departmental and County review.

Education/Experience Pattern I

• Completion of thirty (30) college semester units in Public or Business Administration or related area.

Education/Experience Pattern II

• Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.

Desirable Qualifications

• One (1) year of experience clerking a Board, Authority, and/or Commission, where the duties included the preparation of agendas and minutes, and attending meetings; OR
• One (1) year of experience in applying the Brown Act while working with a Board, Authority, and/or Commission; OR
• One (1) year of experience proofing and formatting technical documents made available for public review using Microsoft Word; OR
• One (1) year of experience proofing and formatting technical documents for legal proceedings using Microsoft Word.

A skills test to verify formatting and proofing (including grammar and punctuation) will be part of the selection process.

Application Procedures/Final Filing Date

Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

Examination Process

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months.

General Information

Classification Information

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Technical Services Bargaining Unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve months probationary period, which may be extended an additional six months, for a total of eighteen months. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at

http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

Recruitment Accommodations

Arrangements may be made to accommodate disabilities and religious convictions. Applicants requiring testing accommodations are required to complete and submit the Testing Accommodations Request Form prior to the test administration date. Special arrangements for religious convictions should be included in the "Additional Information" section of the application form.

General Qualifications

• Pass County-paid pre-employment job-related background investigation.
• Perform job duties in a manner assuring a safe working environment for oneself and others.
• Maintain confidential information according to the legal standards and/or County regulations as required.