Data Collection Associate Jobs in Phoenix, AZ (NOW HIRING)

Title I Section

Phoenix Location

This position will engage in technical and professional duties in the development, analysis, and monitoring of budget, grant, compliance and professional development activities for grants assigned to Elementary and Secondary Education Act (ESEA) Consolidated Application (Title I-A, Title I-D, Title II-A, Title III, Title IV-A, Title V-B), RLIS, Homeless, Foster, Refugee, McKinney-Vento as well as consult and serve in data efforts from other program areas within the department and agency projects.
Occasional in-state and rare out-of-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Assist in preparing and administering budgets, monitor and report on revenue and expenditure activity
Prepare monthly budget status reports; propose budget amendments. Conduct data analysis and research on specific budget issues
Review personnel requisition and fund transfers for consistency with budget and financial objectives
Perform various analysis to support financial recommendations on variances
Conduct reconciliations for Local Education Agency level grant allocations
Ensure all allocation files and supporting documentation are properly archived
Assist with communications to Local Education Agencies regarding their allocations through data visualization and other tools
Support compliance with Federal reporting requirements including the Consolidated State Performance Report (CSPR) and EdFacts or any other data need for the agency and department
Work collaboratively with the Directors and Deputy Associate Superintendent on various reporting projects as needed
Analyze financial data proactively to find any potential inconsistencies or errors in an accurate and timely manner; clearly communicate findings and follow through on corrective action
Prepare Ad hoc data analysis and projects as requested
Provide grantees with technical assistance on state and federal budgeting and funding compliance in accordance with the Uniform System of Financial Records (USFR), Education Department General Administrative Regulations (EDGAR), and OMB Uniform Grant Guidance (UGG)
Engage in a high degree of collaboration with ADE program areas to improve processes, procedures, communication, and services to the field as well as align internal processes in relationship to grants, specifically in the areas of state and federal budgeting and funding compliance
Develop and provide professional learning opportunities through face-to-face and virtual methods in collaboration with unit leadership, personnel, other ADE program areas, and/or external partners
Professional learning includes but is not limited to opportunities related to state and federal, reporting, funding and coding and general measures of compliance in relationship to the (ESEA) Consolidated grant application
This position will be the lead individual for the ESSA Conference, running its organization, structure, delegation, and final product

Knowledge in:
General principles and practices of government budget and grant preparation and administration; data collection methods and practices
Quantitative analysis
Research and reporting methods, techniques, and procedures
Record keeping practices, procedures and methods
Public relations techniques
School district accounting and fiscal operations
A Bachelor's degree with major coursework in business/public administration, finance, accounting, computer information systems, or related field or equivalent experience to substitute for the degree, is required
Skills in:
Organizing and completing assigned tasks under minimal supervision
Research, analyzation, and evaluation of budget and grant programs, policies, and procedures
Conduct research on a wide variety of budget and grant topics
Performing responsible and difficult administrative work involving the use of independent judgment and personal initiative; conduct research on a wide variety of budget and grant topics
Advanced skill in using Microsoft Excel, Access, and data visualization tools such as Power BI
Ability to:
Plan and organize work to meet deadlines
Review and edit documents for accuracy and completeness
Prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues
Create and maintain accurate files, records, and spreadsheets
Interpret and apply federal, state, and local policies, procedures, laws and regulations
Communicate effectively, both orally and in writing
Work cooperatively and productively as a member of a team
Establish and maintain effective working relationships with staff, managers, vendors, and consultants

Preference will be given to those applicants with:
Three or more years of combined professional experience performing budgetary, administrative, and operational support work, preferably related to school district accounting and fiscal operations and/or State and Federal grant.
Experience delivering technical assistance and professional learning

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.