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Administrative Associate - TalentZök

OVERVIEW

Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.

Immediate opening for an Administrative Associate in Stockton, CA who possesses:

• 2+ years of administrative support experience
• Proficiency with Microsoft Office
• Valid California driver's license

FULL DESCRIPTION: We are seeking an Administrative Associate to provide office support services in a professional, fast-paced environment. This role is responsible for supporting general administrative functions, maintaining accurate data entry, providing phone coverage, organizing files, assisting with intake paperwork and client files, monitoring office supplies, and communicating effectively with site personnel. The ideal candidate will have administrative support experience, strong Microsoft Office skills, excellent attention to detail, and the ability to support daily office operations with professionalism and accuracy.

The selected candidate will be responsible for:

• Providing general administrative support to site personnel and leadership
• Maintaining complete and accurate data entry within established timelines
• Providing effective phone coverage and professional customer service
• Maintaining an organized and effective filing system
• Monitoring and maintaining office supplies
• Communicating professionally with appropriate site personnel regarding assigned tasks
• Supporting administrative functions related to intakes
• Completing paperwork and assisting with client files
• Supporting accurate documentation and file maintenance
• Identifying areas for improvement within administrative processes
• Making suggestions to the Administrative Supervisor to support process excellence
• Providing onsite technical support to staff as assigned
• Supporting psychiatric department needs as assigned
• Supporting HR-related administrative needs as assigned
• Supporting administrative office functions as assigned
• Performing other duties as assigned

The selected candidate will also possess:

• High school diploma or GED required
• 2+ years of administrative support experience required
• Microsoft Office proficiency required
• Valid California driver's license required
• Personal automobile insurance required
• Driving record that meets company standards required
• Experience performing accounting functions preferred
• Strong data entry skills
• Strong written and verbal communication skills
• Professional phone etiquette
• Strong organizational skills
• Strong attention to detail and accuracy
• Ability to maintain confidential files and sensitive information
• Ability to support intake paperwork, client files, and administrative documentation
• Ability to work professionally with site personnel, clients, and internal teams
• Ability to complete a tuberculosis test, drug screen, and background investigation as required
• Ability to work onsite in Sacramento, CA

Physical Requirements:

• Ability to sit and work at a computer for extended periods while completing data entry, reviewing files, updating records, and preparing administrative documents
• Ability to communicate by phone, email, and in person throughout the workday
• Ability to review paperwork, client files, office documents, reports, emails, and computer screens for extended periods
• Ability to use hands and fingers for typing, data entry, filing, scanning, documentation, and standard office tasks
• Ability to occasionally stand, walk, bend, reach, and move throughout the office as needed
• Ability to occasionally lift, carry, or move standard office files, documents, supplies, or small office materials
• Ability to travel locally or drive as needed for business-related purposes while maintaining required license and insurance standards

Salary Range: $20/hour
More information can be found at www.talentzok.com.

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.