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Counseling Secretary Jobs (NOW HIRING)

CLEBURNE ISD

Counseling Secretary

Cleburne, TX · On-site

Counselor Secretary Wage/Hour Status: Nonexempt Reports to: Principal/Counselor Pay Grade: Para 2 Days: 207 Dept./School: Assigned Campus Date Revised: 06/08/2028 Primary Purpose: Facilitate the ...

Joplin R8

Counseling Secretary

Joplin, MO · On-site

Counseling Center Secretary Term: Full-Time/ 10 Month Classification: Classified/Non-exempt Location: Joplin High School Qualifications: * High school graduate; * Some post-secondary coursework in ...

Joplin R8

Counseling Secretary

Loma Linda, MO · On-site

Counseling Center Secretary Term: Full-Time/ 10 Month Classification: Classified/Non-exempt Location: Joplin High School Qualifications: * High school graduate; * Some post-secondary coursework in ...

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How much do counseling secretary jobs pay per year?

As of Jul 3, 2026, the average yearly pay for counseling secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are Counseling Secretaries?

Counseling Secretaries are administrative professionals who support the operations of a school or counseling office. They assist counselors by scheduling appointments, managing student records, answering phones, and handling correspondence. Their role is crucial in ensuring the counseling office runs smoothly and efficiently, allowing counselors to focus on supporting students. Counseling Secretaries often act as the first point of contact for students, parents, and staff seeking counseling services.

How does a Counseling Secretary typically support both students and counselors on a daily basis?

A Counseling Secretary plays a key role in managing the front office of a school’s counseling department by handling scheduling, maintaining student records, and greeting students who need assistance. They often act as the first point of contact for students, parents, and staff, ensuring inquiries are directed to the right counselor or resource. Daily responsibilities may include preparing documents for counseling sessions, coordinating meetings, and supporting counselors with administrative tasks so they can focus on student needs. This position requires strong organizational skills and the ability to maintain confidentiality, as well as a genuine desire to help students navigate their academic and personal challenges.

What are the key skills and qualifications needed to thrive as a Counseling Secretary, and why are they important?

To thrive as a Counseling Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, student information systems, and office productivity tools like Microsoft Office is important. Excellent communication, discretion, and the ability to handle sensitive information make someone stand out in this role. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for students and counseling staff.

What is the difference between Counseling Secretary vs Administrative Assistant in the counseling industry?

AspectCounseling SecretaryAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often no specific certification needed
Work EnvironmentSchools, mental health clinics, counseling officesVarious settings including offices, clinics, schools
Employer & Industry UsageEducational and mental health organizationsBroadly used across industries
Common Search & ComparisonOften compared for support roles in counseling settingsMore general administrative support roles

The Counseling Secretary primarily supports counseling staff in educational or mental health settings, requiring specific knowledge of counseling procedures. Administrative Assistants have a broader role across industries, focusing on general office tasks. While both roles involve clerical duties, the Counseling Secretary's work is more specialized within the counseling environment.

What is the 80/20 rule for school counselors?

The 80/20 rule for school counselors suggests that approximately 80% of their time should be dedicated to direct student services, such as counseling and academic planning, while about 20% is spent on administrative tasks, record-keeping, and meetings. This balance helps counselors effectively support students' social, emotional, and academic needs while managing their workload efficiently.

What field of counseling makes the most money?

In counseling, clinical psychologists and psychiatrists tend to earn the highest salaries, often due to advanced degrees and licensing requirements. These roles typically involve providing mental health diagnoses and treatment, and they may work in private practice, hospitals, or clinics. Specializations such as neuropsychology or forensic psychology can also be highly lucrative within the counseling field.

How much do guidance secretaries make?

Guidance secretaries, also known as counseling secretaries, typically earn a median annual salary of around $35,000 to $45,000, depending on experience, education, and location. They support school counselors by managing schedules, records, and communication, often requiring proficiency in office software and strong organizational skills.

What does a counseling secretary do?

A counseling secretary provides administrative support in counseling offices by managing appointments, maintaining records, handling correspondence, and assisting with client inquiries. They often use office software and need strong organizational skills to ensure smooth daily operations.
More about Counseling Secretary jobs
What cities are hiring for Counseling Secretary jobs? Cities with the most Counseling Secretary job openings:
What states have the most Counseling Secretary jobs? States with the most job openings for Counseling Secretary jobs include:
What job categories do people searching Counseling Secretary jobs look for? The top searched job categories for Counseling Secretary jobs are:
Counseling Secretary jobs near you
Infographic showing various Counseling Secretary job openings in the United States as of June 2026, with employment types broken down into 87% Full Time, and 13% Part Time. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Counseling Secretary

Counseling Secretary

CLEBURNE ISD

Cleburne, TX • On-site

Other

Posted 24 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
6/8/2026
Location:
Cleburne High School
Job Title: Counselor Secretary Wage/Hour Status: Nonexempt
Reports to: Principal/Counselor Pay Grade: Para 2 Days: 207
Dept./School: Assigned Campus Date Revised: 06/08/2028
Primary Purpose:
Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Experience:
Two years' secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
  1. Prepare requisitions, correspondence, and transcripts.
  2. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
  3. Record student information, including test scores and final grades, on permanent records.
  4. Create new student files and ensure completeness of records.
  5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
  6. Assist with processing changes and adjustments to student schedules.
Reception and Phones
  1. Serve as receptionist for the counseling office.
  2. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
  3. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
Other
  1. Receive, distribute, and ensure security and confidentiality of testing materials.
  2. Maintain the college information library.
  3. Maintain confidentiality.
  4. Participate in professional development activities to maintain current knowledge of rules, regulations, and practices.
  5. Perform other duties as required by the Supervisor and/or Superintendent.
  6. Follow district safety protocols and emergency procedures.
  7. Must be present regularly in person.

Supervisory Responsibilities:
None.
Equipment Used:
Computer, printer, copier, fax machine, and shredder.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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