Corporate Assistant Jobs in Spring, TX (NOW HIRING)

Huntsman is seeking a polished, proactive, and highly organized Administrative Assistant to provide part-time support to four Finance Vice Presidents and their teams located at our Corporate Headquarters in The Woodlands, Texas. This high-visibility role is ideal for someone who enjoys working with senior leaders, learns quickly, builds strong relationships, and helps teams operate smoothly. The position is designed for approximately 20-29 hours per week, with a minimum of 20 hours. Hours may vary based on business needs, workload, meetings, travel schedules, and special projects.

The Administrative Assistant provides comprehensive administrative and operational support to Finance leaders and teams within The Woodlands. This role is responsible for coordinating travel, managing calendars, organizing meetings and events, maintaining records, and supporting departmental initiatives while handling sensitive and confidential information with a high level of professionalism, discretion, and responsiveness.

In summary, as the Administrative Assistant, you will help keep Finance leaders and teams organized, prepared, and operating efficiently by:

• Receive, sort, and distribute mail
• Coordinate and manage domestic and international travel arrangements.
• Organize and coordinate local and offsite meetings, conferences, receptions, and special events.
• Provide backup support to Executive Assistants and other administrative team members as needed.
• Order and maintain office supplies and business cards.
• Manage calendars, schedule meetings, reserve conference rooms, and coordinate meeting logistics.
• Process passport applications and work/travel visas.
• Create deposit records and process hard-copy check deposits for Treasury.
• Manage record retention and document archiving processes.
• Perform additional administrative duties and special projects as assigned, with the flexibility to support periods of higher workload when business needs increase.

The successful candidate will bring a strong service mindset, sound judgment, and the ability to learn quickly in a fast-paced corporate environment. Preferred qualifications are considered a plus factor in identifying top candidates.

The candidate must have an unrestricted right to work for Huntsman in the United States.

Minimum Qualifications

• Bachelor's degree from an accredited four-year college or university preferred, or equivalent combination of education and relevant experience.
• Significant experience as an Administrative Assistant supporting multiple Directors, Vice Presidents, or other executive-level leaders; 7+ years of experience preferred.
• Experience coordinating, planning, and managing local and offsite special events, executive presentations, and receptions.

Skills and Knowledge

• Professional, polished, and approachable communication style with the ability to interact confidently with senior leaders, colleagues, and external contacts.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and email management.
• Strong computer and organizational skills.
• Quick learner with the ability to adapt to new tools, processes, priorities, and business needs.
• Ability to build a strong network with other administrative professionals and internal stakeholders.
• Ability to prioritize multiple assignments and consistently meet deadlines.
• Flexibility to adjust work hours within a part-time schedule based on business needs, including periods of higher workload, while maintaining professionalism, responsiveness, and attention to detail.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated with a proactive approach to completing assignments.
• Strong problem-solving and independent decision-making abilities.
• Ability to manage multiple projects and administrative responsibilities simultaneously.
• Exceptional attention to detail and process orientation.
• Strong interpersonal skills with the ability to work effectively in a culturally diverse environment.
• Collaborative team player with excellent communication skills.
• Strong customer service and stakeholder management capabilities.

Preferred Qualifications

• Experience with supporting meeting arrangements
• Ordering and managing supplies
• Coordinating international travel, including passport and visa processing
• Document retention and records management programs

Working Environment

• Office-based position located at Huntsman's Corporate Headquarters in The Woodlands, Texas.
• Part-time position designed for approximately 20-29 hours per week, with a minimum of 20 hours and flexibility to support business needs during busier periods.
• Frequent interaction with senior leaders, internal stakeholders, and external vendors.
• May require occasional support for offsite meetings, events, and executive functions.
• Opportunity to contribute in a fast-paced, collaborative corporate environment while managing competing priorities and maintaining a high degree of accuracy and confidentiality.

Huntsman is proud to promote equal opportunity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, age, or any other protected characteristic.

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service and will not be compensated.

Huntsman is aware of scams involving fraudulent job offers. We do not make job offers until after a candidate has submitted a job application and has participated in an interview. Please be advised that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman or Rubic on, please visit our Careers website at http://www.huntsman.com/corporate/a/Careers.