Corporate Assistant Jobs in Quebec (NOW HIRING)

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future -every role is essential. Our enterprise functions don't just support; they lead, playing a critical role in shaping the company's path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You'll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.

Description

Reporting to the Manager, Corporate and Securities Law & Assistant Corporate Secretary and working closely with other members of the Legal Department in Montreal and around the world, the Paralegal, Corporate will:

• In accordance with CAE's Corporate Policies & Procedures:
  • Maintain the corporate records (hard copy and electronic) of CAE and its subsidiaries, including drafting resolutions and other corporate documents, and responding to information requests from various business units.
  • Support the formation of new corporate entities and implementation of corporate reorganizations (e.g. amalgamations, continuances, dissolutions).
  • Prepare/review and manage corporate filings (e.g. annual filings and declarations, extra-provincial filings, trade name registrations), powers of attorney and notarization/apostille of various documents, as needed.
  • Support tax, treasury, and human resources teams with various corporate actions and transactions, including acquisitions/dispositions, declarations of dividends, capital injections, and stock-based employee compensation plans.
• Participate in the preparation of materials for meetings of the Board of Directors and its committees, and for the annual shareholders' meeting.
• Participate in the management of the different filings to be made with Canadian and U.S. securities regulators and with the TSX and NYSE to ensure compliance with continuous disclosure requirements (including quarterly reports, press releases, annual reports, insider reporting, material change reports, and other regulatory filings).
• Participate in the management of the different filings to be made with Canadian and U.S. securities regulators and with the TSX and NYSE to ensure compliance with continuous disclosure requirements (including quarterly reports, press releases, annual reports, insider reporting, material change reports, and other regulatory filings).

Minimum Qualifications

• A college diploma in paralegal studies (or in an appropriate discipline) or law degree.
• Minimum of 3 years of relevant experience in a corporate legal department or a law firm.
• An excellent command of French and English (oral and written) and good writing skills.
• High level of proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint), entity management systems, corporate filings systems, and corporate search systems.

Preferred Qualifications

• Ability to efficiently manage priorities.
• Solid work ethic, good judgment, and discretion in handling sensitive information.
• Ability to work collaboratively within a team and develop strong cooperative and supportive relationships based on open and honest communications.
• Tendency to take initiative, with a high level of autonomy and attention to detail.

Benefits

• Group Insurance
• Telemedicine Employee and Family Assistance Program
• Employee Stock Purchase Plan
• Group RRSP
• CAE Pension Plan/Defined Benefit Plan
• Sabbatical Leave
• Flex Time
• Enhanced Parental Leave

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At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available-contact your recruiter or email CAECarrieres-Careers@cae.com if needed.

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As part of our process, we may use AIsupported tools to help review applications, with human decisionmaking at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.