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Coordinator Notary Jobs in Foothill Ranch, CA (NOW HIRING)

Alleviate

Legal Assistant

Irvine, CA · On-site

$68K - $75K/hr

In this role, you'll help keep our legal processes running smoothly--reviewing NDAs, coordinating ... Notary public certification, or willingness to become certified, is preferred. ADDITIONAL PERKS ...

Alleviate Financial Solutions

Legal Assistant

Irvine, CA · On-site

$68K - $75K/yr

In this role, you'll help keep our legal processes running smoothly-reviewing NDAs, coordinating ... Notary public certification, or willingness to become certified, is preferred. ADDITIONAL PERKS ...

Toll Brothers, Inc.

Escrow Officer

Irvine, CA · On-site

$32.94 - $43.68/hr

Escrow Officers are responsible for coordination and communication of all parties to facilitate ... Notary Public Certification * Preferred: * Bachelor's Degree and at least 5 years work related ...

Toll Brothers, Inc.

Escrow Officer

Irvine, CA · On-site

$32.94 - $43.68/hr

Escrow Officers are responsible for coordination and communication of all parties to facilitate ... Notary Public Certification * Preferred: * Bachelor's Degree and at least 5 years work related ...

Malcolm & Cisneros

Be Seen First

Paralegal - Title and Litigation

Irvine, CA · On-site

$28 - $33/hr

... coordinating e-filing (multiple states), handling client communications including client facing ... Notary experience is a plus Some college, paralegal certificate or equivalent work experience is ...

Collabera

Assoc Regulatory Affairs Spec

Irvine, CA · On-site

The Regulatory Affairs Admin/Coordinator is a key position in regulatory affairs as this individual ... Notary Public or desire to obtain Education: Medical device industry/legal experience desired.

Pullman Services

Administrative Assistant

Orange, CA · On-site

$30 - $34/hr

... coordination, accounts payable, data entry, electronic document control and overall division ... Preference given to those who have or are open to obtaining Notary License Our ideal candidate is ...

W.E. O'Neil Construction

Project Accountant

Ontario, CA · On-site

$62K - $81K/yr

Required documentation for stored materials includes a notarized bill of sale, stored material log ... coordinating with the Compliance subdepartment as needed. * Coordinate the preparation ...

Hazen and Sawyer

Administrator

Irvine, CA · On-site

$70K - $80K/yr

Provide support for office facilities, including coordination of expansions, build‑outs ... California Notary Public preferred, or ability to obtain within one year. * Ability to multitask ...

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Showing results 21-40

All JobsNotary JobsCoordinator Notary JobsCoordinator Notary Jobs in Foothill Ranch, CA

Coordinator Notary information

See Foothill Ranch, CA salary details

$27.9K

$59.8K

$104.9K

How much do coordinator notary jobs pay per year?

As of Aug 12, 2026, the average yearly pay for coordinator notary in Foothill Ranch, CA is $59,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,800.00 and $71,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a coordinator notary, and why are they important?

To thrive as a Coordinator Notary, you need a thorough understanding of notarial laws, document preparation, and administrative procedures, often supported by a notary public commission and relevant experience. Familiarity with electronic notarization platforms, document management systems, and secure recordkeeping tools is essential. Strong organizational skills, attention to detail, and effective communication set outstanding professionals apart in this role. These competencies ensure the accurate execution of legal documents, regulatory compliance, and trustworthy service to clients.

What is the difference between Coordinator Notary vs Notary Public?

AspectCoordinator NotaryNotary Public
CredentialsNotary commission, possibly additional coordinator trainingNotary commission, state-specific certification
Work EnvironmentOffice settings, legal or real estate firmsMobile, varied locations, public settings
Employer & IndustryLegal, real estate, financial sectorsPublic service, legal, real estate

The Coordinator Notary typically works in an office environment, managing notarizations and coordinating document processes, often with additional administrative duties. A Notary Public primarily performs notarizations in various locations, serving the public directly. Both roles require notarization credentials, but the Coordinator Notary often combines administrative responsibilities with notarization tasks, whereas the Notary Public focuses solely on notarizations in diverse settings.

What is a coordinator notary?

Coordinator Notaries are professionals who manage and facilitate the notary process, ensuring that legal documents are properly signed, witnessed, and authenticated according to state laws. They often coordinate between clients, notaries, and other parties involved to schedule signings, verify identities, and handle document logistics. Their role is crucial in real estate transactions, legal agreements, and other situations requiring notarized documents. Coordinator Notaries help streamline the process, reduce errors, and ensure compliance with all legal requirements.

How does a coordinator notary typically collaborate with other departments to ensure the smooth processing of legal documents?

A Coordinator Notary often works closely with legal, real estate, and administrative teams to ensure all notarized documents are accurate and comply with regulatory standards. They coordinate schedules, verify document authenticity, and facilitate communication between parties to prevent delays or errors. This role requires strong organizational skills and attention to detail, as well as the ability to manage multiple tasks and deadlines while supporting colleagues across departments. Effective collaboration is essential for maintaining workflow efficiency and ensuring all legal requirements are met.
What cities near Foothill Ranch, CA are hiring for Coordinator Notary jobs? Cities near Foothill Ranch, CA with the most Coordinator Notary job openings:
Coordinator Notary jobs near you
Infographic showing various Coordinator Notary job openings in Foothill Ranch, CA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $59,781 per year, or $28.7 per hour.

(Commercial Real Estate) - Loan Administrator II/ Doc. Specialist

Collabera

Irvine, CA

Full-time

Re-posted 28 days ago

Job description

Job Description

Location: Irvine, CA
Contract Period: 03+ Months (Possible Extension)

Job Description:
Provide loan administration services for moderate to complex permanent commercial real estate loans and/or commercial business loans depending on department.
Major Responsibilities: 

70% Documentation Preparation: Prepare loan documentation to reflect approved loan terms and consistency with Bank Policy and Procedures for new loans and modifications as well as compliance with governing regulatory authorities. Ensure loan documentation complies with Banks operational requirements and can be serviced on Banks system of record. Coordinate document negotiations between borrower, attorney and account offices as appropriate and obtain approvals as required. Deliver executable loan documents in accordance with account officer and borrower requirements. Communicate and coordinate with all external parties with regards to required information (legal, title, and escrow).

15% Loan Closing: Review of executed loan documents to determine they have been properly signed, initialed and/or notarized. Prepare closing instructions and transmission of loan documents for recording to title/escrow. Determine that all pre-closing requirements and audit exceptions are satisfied or appropriate waivers are obtained. Preparation or coordination of applicable loan documents for filing/recording, funding and boarding of loan onto Banks system of record within required timeframes. Establish appropriate ticklers to cover all loan information to be monitored.

15% Miscellaneous Duties: Additional Information: Strong knowledge of commercial real estate and/or commercial documentation. Previous experience with preparing loan documents through the use of an automated documentation system. Must have high school diploma or equivalent.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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