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Contracting Assistant Jobs in Webster, MA (NOW HIRING)

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Administrative Assistant II

Marlborough, MA · On-site

$18.75 - $25.25/hr

The CA Administrative Assistant is the liaison between the contractors and the area operations personnel. The CA Administrative Assistant works closely with the Site Contract Administrator and ...

Collabera

Master Scheduler/ Planner

Westborough, MA · On-site

... Contractors. Assist in time impact analysis studies Establish and maintain a project integrated master schedule including subcontracted efforts Develop project recovery schedules and perform risk ...

City of Worcester

STAFF ASSISTANT III

Worcester, MA · On-site

$32.03 - $39.04/hr

Sign contractors into seasonal and other departmental work programs and maintain associated ... * Assist in transitioning from paper-based service tickets to electronic service ticket systems.

Quality Contracting Inc

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Construction Project Manager/Estimator

Auburn, MA · On-site

$70K - $150K/yr

Quality Contracting, Inc. is a well-established company based in Auburn that performs both ... * Assist and support all co-workers and cross train when required. Skills & Qualifications:

Consigli Construction

Assistant Purchaser

Milford, MA

$90K - $110K/yr

Assistant Purchaser Employment Type: Full-Time FSLA: Salary/Exempt Division: Purchasing Department ... General knowledge of the construction industry (documents, schedules, sub-contractor proposals, etc.

Consigli Construction

Assistant Purchaser

Milford, MA · On-site

$90K - $110K/yr

Assistant Purchaser Employment Type: Full-Time FSLA: Salary/Exempt Division: Purchasing Department ... General knowledge of the construction industry (documents, schedules, sub-contractor proposals, etc.

Consigli Construction

Assistant Purchaser

Milford, MA · On-site

$90K - $110K/yr

Assistant Purchaser Employment Type: Full-Time FSLA: Salary/Exempt Division: Purchasing Department ... General knowledge of the construction industry (documents, schedules, sub-contractor proposals, etc.

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What cities near Webster, MA are hiring for Contracting Assistant jobs?

Cities near Webster, MA with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Regional Field Manager

Case FMS, LLC

North Attleboro, MA • On-site

Full-time

Posted 24 days ago

Job description

Job Duties: Self-perform when the situation calls for it. Hire and train Field Supervisors. Teach Field Supervisors how to leverage the signed subcontractor agreement with the contractors in a fashion that drives performance, without upsetting the contractor.

Assist with training of sub-contractors with Case FMS app and SC provider app. Conduct site visits and inspections, with an emphasis on finding out of scope areas of opportunity. Develop rapport with location managers by imposing the Case brand.

Qualify service partners for their true resources and capabilities. Identify when a site has unique needs that may require various equipment allocations from SP. Manage sub-contractors within given geography.

Analyze root cause when there is a service complaint. Assist in hands on exterior maintenance operations. Become proficient in learning market rate pricing for exterior maintenance jobs, materials, fees, etc.

Interface with small business owners that specialize in construction, hardscaping, landscaping and excavation. Identify talent for Field Supervisor candidates and maximize their potential in both management and performance. Vet and quality new service partners, including resources and insurance coverage - when found by procurement.

Identify safety issues on sites and communicate opportunities for additional services to area director.

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