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Contracting Assistant Jobs in Mobile, AL (NOW HIRING)

kgs

Management Analyst

Mobile, AL · On-site

... Contractor Performance Assessment Reporting System (CPARS), requests for equitable adjustments, cure letters, and default packages * Assist COR and ACOR with development of Independent Government ...

kgs

Management Analyst

Mobile, AL

... Contractor Performance Assessment Reporting System (CPARS), requests for equitable adjustments, cure letters, and default packages * Assist COR and ACOR with development of Independent Government ...

Costco Wholesale Corporation

Maintenance Assistant

Mobile, AL · On-site

$13.25 - $16.75/hr

Follows safety and security procedures, such as tagging and locking off power access when working on electrical equipment or contracting out electrical work, wearing safety goggles when using ...

Dewberry

Construction Inspector/ Manager

Daphne, AL · On-site

Acts as technical liaison between Client, contractor and design engineering personnel * May oversee the work of lower-level construction engineering inspectors who assist on projects * Manage budgets ...

Dewberry

Construction Inspector/ Manager

Daphne, AL · On-site

Acts as technical liaison between Client, contractor and design engineering personnel * May oversee the work of lower-level construction engineering inspectors who assist on projects * Manage budgets ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What cities near Mobile, AL are hiring for Contracting Assistant jobs?

Cities near Mobile, AL with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Administrative Assistant

Air Conditioning Contractor

Pascagoula, MS • On-site

$13 - $17/hr

Full-time

Medical, PTO

Posted 9 days ago

Job description

Benefits:

  • Company parties
  • Competitive salary
  • Employee discounts
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Tuition assistance

Secretary/Administrative Assistant is charged with three different but complementary roles:

  • Direct support of the corporate Owner-Team and General Manager
  • Direct support of the Department Managers
  • General support of the sales staff

Benefits

  • Paid Training
  • Careers Advancement Opportunities
  • Flexible Scheduling
  • Competitive Compensation
  • Year-Round Work
  • Spiffs, Rewards, & Employee Contests

All assignments to the secretary/administrative assistant from Department Managers and sales staff need to be approved by the General Manager to ensure equitable and effective distribution and use of his/her time. Job-related contact can occur with all demographic groups, with the majority of contacts being with company customers and employees. Representative duties include:

  • Performing secretarial functions in support of the Owner-Team, General Manager and Department Managers, including preparation of tailored and confidential correspondence; answering and directing calls; appointments, schedules and calendars; mail distribution; filing; and preparation of promotional material.
  • Performing general clerical and administrative assistance functions in support of the sales staff, to include preparing letters, bids, contracts, general typing and word-processing, etc.
  • Assisting in the preparation for corporate or corporate-sponsored business meetings.
  • Performing related administrative duties as directed by the General Manager.
  • Monitoring the fax, copying and video machines to ensure smooth functioning, and acting as liaison for repair of the above-mentioned machines.
  • Monitoring and keeping inventory on office supplies including, pens, papers, computer auxiliaries, and all related parts and auxiliaries for fax, copying and video machines. Providing the General Manager with weekly inventory reports on office supplies so they can be reordered promptly.
  • Acting as backup for the Receptionist.

Job Qualifications:

  • High school diploma.
  • Experience and the physical ability to perform all modern business office clerical roles, including mail distribution.
  • Proven ability to type 40 or more WPM on a word-processor.
  • Demonstrated ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe Photoshop, SAP, and social media platforms..
  • Ability to operate all current administrative office machines including, a word-processor, computer, typewriter, copying machine, fax machine, calculator, phone operator instrument, printer, base radio, etc.
  • Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person in order to project a professional and efficient image for (company name).
  • Excellent proofreading, spelling, grammar, arithmetic and business writing skills.
  • Ability to work under time and backlog pressure for extended periods of time.
  • Ability to handle multiple tasks efficiently.

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Compensation: $13.00 - $17.00 per hour

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