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Contracting Assistant Jobs in Kitchener, ON (NOW HIRING)

Quadreal

Assistant Community Manager

Hamilton, ON

CA$50K - CA$55K/yr

The Assistant Community Manager is responsible for the implementation andexecution of resident ... Superior ability to develop and sustain cooperating working relationships with staff, contractors ...

JLL

Assistant Maintenance Manager

Cambridge, ON · On-site

Assistant Maintenance Manager - JLL What this job involves: The Assistant Maintenance Manager ... Develops solutions to difficult problems, capable of managing outside contractors and being on-call ...

Amrize

Shift Supervisor (Rotation)

Dundas, ON · On-site

... * Assist in the administration of the site Contractor Safety Management program, by completing site orientations, where required, and regularly auditing contractor performance to ensure compliance ...

L3HHCM20

Sr. Contracts Specialist

Dundas, ON

CA$100K - CA$129K/yr

... order entry * Assist with developing and improving contract operations including contract ... Bring 6+ years' experience in contracting; 3+ years' experience in Government contracting ...

WireQ Inc

Be Seen First

Inside Sales & Customer Service Representative

Kitchener, ON · On-site

CA$20 - CA$24/hr

Electrical & Low Voltage Contracting Location: Listowel, ON Employment Type: Full-Time Position ... Respond professionally and promptly to online reviews (positive and negative) * Assist with basic ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Kitchener, ON?

The most popular types of Contracting jobs in Kitchener, ON are:

What cities near Kitchener, ON are hiring for Contracting Assistant jobs?

Cities near Kitchener, ON with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Administrative Assistant | Part Time

Wayne Nichols Insurance & Financial Services

Dundas, ON

$23 - $30/hr

Full-time, Part-time, Contractor

Re-posted 13 days ago

Job description

Administrative Assistant (Part-Time)

Wayne Nichols Insurance & Financial Services Ltd. - Desjardins Insurance Agent

About Us

Wayne Nichols Insurance & Financial Services Ltd. is committed to driving growth and innovation. With over 30 years of experience as a leading insurance agency in Canada, we have built a strong reputation for excellence and client-focused service.

We foster a collaborative environment where motivated individuals can thrive, supported by a culture that values efficiency, professionalism, and continuous development. As a forward-thinking organization, we prioritize career growth, work-life balance, and a positive workplace culture-making our company a place where you can build a meaningful and rewarding career.

Position Details

Location: 403A-55 Head St, Dundas, Ontario
Hours: Flexible part-time hours, Monday to Friday (between 9:00 AM - 5:00 PM)

Role Overview

This is an ideal opportunity for a college or university student seeking hands-on experience in a professional office environment.

As a Part-Time Administrative Assistant, you will play a key role in supporting both our Sales and Service teams, while helping ensure smooth day-to-day operations. This position is well-suited for someone who is organized, dependable, and eager to learn.

Key Responsibilities
  • Provide administrative support to the Sales and Service teams
  • Assist with client communication and documentation
  • Support clients with digital tools and online service needs
  • Help maintain organized records and office workflows
  • Contribute to a positive, team-oriented environment
Qualifications & Skills
  • Previous administrative experience (or similar role) is an asset
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Strong organizational and time-management skills
  • Excellent communication and interpersonal abilities
  • Ability to work independently and as part of a team
  • High school diploma required; post-secondary education in progress or completed is preferred
Compensation & Benefits
  • Base Salary: Starting from $23.00 per hour up to $30.00 per hour with an insurance license
Why Join Us?
  • Flexible schedule to accommodate school commitments
  • Supportive and collaborative work environment
  • Opportunity to gain valuable office and insurance industry experience
  • Potential for future growth within the organization
How to Apply

Interested candidates are encouraged to submit their resume and cover letter.
Selected applicants will be contacted for an initial interview, with a second interview if applicable.

Important Notice

This position is with an independent contractor agent within the Desjardins exclusive agent network. Employees of this agency are not employees of Desjardins Group or its subsidiaries. The agent is solely responsible for all employment-related decisions.

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