Schedule: Monday - Friday, 8AM - 5PM
Duration: 4-6 Month Contract
Required Skills & Experience:
- 2+ years of experience as an Office Manager or Budget Coordinator
- Previous experience with data entry, maintaining invoices, filing documents, and working with the finance/ accounting team
Plusses:
- Construction, Planning, & Design Experience
- Healthcare Experience
- College Degree (Financial and Business Degrees Preferred)
Overview: The Office Manager/ Budget Coordinator works closely with the Financial Analysts and Project Managers to facilitate the handling, entry and submission of financial documentation associated with construction projects for the Construction department.
Core Responsibilities:
- Receive contracts, quotes and proposals from PMs.
- Complete internal documentation and file documents in the Procore software.
- Submit requisitions into the Workday system.
- Confer with Accounts Payable to set up all new vendors.
- Be the primary point of contact for vendors submitting tax related documents, such as W-9s.
- Receive issued POs from purchasing department and update internal documentation.
- Field calls and emails from outside departments.
- Maintain and update internal documents of invoice payments.
- Assist Finance with invoice related questions.
- Assist with routine office tasks.
Skills Needed:
- General Computing
- Microsoft Office- Excel and Outlook
- Scheduling & Planning, Item Tracking, Attention to Detail
- Basic Finances
- Ability to Learn New Software