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Contract Office Assistant Jobs in Maple Ridge, BC

TEEMA

Executive Assistant / Personal Assistant

Richmond, BC · On-site

CA$75K - CA$100K/yr

Job Summary Executive Assistant / Personal Assistant Full-time In-Office | Richmond, BC, Canada ... Ability to comprehend and manage contracts and other complex documents * Strong MS Word, Excel and ...

Robert Half

Legal Assistant

Vancouver, BC

They are based in the Lower Mainland and would be looking for this individual to be in the office 5 ... Must have hands on experience drafting mortgage documents, guarantee agreements and contracts with ...

Global Relay

Vendor Success Administrator

Vancouver, BC · Hybrid

CA$60K - CA$70K/yr

... will assist with various Vendor Success initiatives, including aiding in the management and ... Knowledge of contract composition * Adhere to set internal procedures * Process driven and ...

Teck

Buyer (Contract)

Vancouver, BC · Hybrid

Hybrid About our Vancouver Office Located in the heart of downtown Vancouver, between the Pacific ... Teck to assist with payment-related matters. Qualifications • Experience and Education:

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Contract Office Assistant information

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant varies by location and experience but can reach up to $60,000 to $70,000 annually in some regions. Senior or specialized roles, such as executive assistants with advanced skills or certifications, tend to offer higher salaries. Contract office assistants may also earn higher hourly rates depending on the industry and workload.

What are Contract Office Assistants?

Contract Office Assistants are administrative professionals hired on a temporary or contract basis to support office operations. They handle tasks such as answering phones, managing schedules, organizing files, and assisting with data entry or correspondence. Unlike full-time employees, their employment is based on a fixed-term contract, which may be extended or renewed depending on the organization's needs. This role provides flexibility for both employers and workers, and is common in industries experiencing seasonal demand or covering for permanent staff absences.

What does a contract assistant do?

A contract office assistant supports the management and administration of contracts within an organization. Their duties often include preparing, reviewing, and organizing contract documents, maintaining records, and ensuring compliance with contractual terms. They may also use office software and have strong organizational skills to manage deadlines and documentation efficiently.

What are typical daily tasks and team interactions for a Contract Office Assistant?

As a Contract Office Assistant, daily responsibilities often include managing correspondence, scheduling meetings, organizing files, and supporting the administrative needs of various departments. You'll frequently collaborate with other assistants, managers, and staff to coordinate tasks and ensure smooth office operations. The role requires adaptability, as priorities can shift quickly, and strong communication skills to efficiently relay information between teams. Working with different departments provides valuable insight into organizational workflows and can be a stepping stone to more advanced administrative roles.

What are the key skills and qualifications needed to thrive as a Contract Office Assistant, and why are they important?

To thrive as a Contract Office Assistant, you need strong organizational skills, attention to detail, and basic administrative knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, document management systems, and office equipment is often required. Effective communication, time management, and the ability to multitask are valuable soft skills in this role. These skills ensure smooth office operations, timely completion of tasks, and efficient support to teams or managers.

How much is the salary of an office assistant?

The salary of a contract office assistant typically ranges from $12 to $20 per hour, depending on location, experience, and the specific employer. Full-time positions may offer annual salaries between $25,000 and $40,000. Skills in office software and organizational tasks can influence compensation levels.

What qualifications do I need to be an office assistant?

To be a contract office assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office. Prior experience in administrative roles can be beneficial, and some positions may require basic knowledge of office equipment and data entry.
Contract Office Assistant jobs near you

Transaction Coordinator (Contract)

Marcus & Millichap

Vancouver, BC

CA$60K - CA$65K/yr

Full-time

Posted 10 days ago

Job description

Job Posting: Transaction Coordinator - Commercial Real Estate
Location: Vancouver, BC
Employment Type: Full-Time, In-Office | Contract - Temporary maternity leave coverage (expected duration: 12 months)
Experience Level: 2+ years in an administrative, operations, or transaction coordination role
Industry: Commercial Real Estate
 
About the Role
We're a high-performing commercial real estate team seeking a Transaction Coordinator to provide essential in-office administrative support to our group of three senior brokers, two associate brokers, and a marketing coordinator. This is a pivotal role that ensures our team runs efficiently, professionally, and collaboratively. You'll help us stay organized, client-focused, and ahead of deadlines.
What You'll Do
  • Prepare and manage documents related to offers, listing packages, and deal execution
  • Coordinate internal team schedules and client appointments
  • Organize, attend, and document team meetings - track action items and follow-ups
  • Maintain document management systems and transaction records
  • Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information
  • Assist with property research, marketing coordination, and compiling reports which include but is not limited to:
  • Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates.
  • Preparing internal accounting documents related to property transaction reconciliation.
  • Organizing, tracking, creating and submitting internal agent commission invoices.
  • Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale
  • Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties.
  • Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.
  • Support our brokers with anything needed to move transactions forward smoothly
What We're Looking For
  • Proven experience in an administrative or coordination role - ideally in commercial real estate, brokerage, legal, or project management
  • Meticulous attention to detail and strong organizational skills
  • Comfortable juggling multiple priorities with tight deadlines
  • Excellent written and verbal communication
  • Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools
  • Positive, self-motivated, and proactive mindset
$60,000 - $65,000 a year
The anticipated salary range for candidates who will work in Vancouver, BC, Canada is $60,000 - $65,000 annual. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-province employer, and this salary range may not reflect positions that work in other provinces. 
Why Join Us?
You'll be part of a supportive team that's active across a diverse range of commercial asset classes and client relationships. We value reliability, precision, and initiative - and you'll play a key role in shaping the operational backbone of our success.
 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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