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Clay County - Small Towns. Big Passions.

Pay:

Pay Range: $50,556.86 - $57,434.53 annual

Job Summary

The Compliance Coordinator oversees contract compliance, risk mitigation, and post-award monitoring to ensure vendor performance, financial accuracy, and alignment with contractual obligations. This role supports county-wide procurement integrity by reviewing invoices, P-card transactions, insurance, bonding, and warranties, and serves as a resource for departments in understanding and executing contract requirements. The Compliance Coordinator also assists with audit preparation, project closeout, and continuous improvement of procurement-related compliance procedures.

Essential Duties and Responsibilities

• Review and pre-approve invoices for accuracy, contract alignment, and financial controls.
• Identify and mitigate financial risks, including non-delivery, overpayments, or out-of-scope billing.
• Track project compliance elements such as warranties, insurance certificates, and payment/performance bonds.
• Collaborate with departments and project managers on grant-funded or construction-related contracts to ensure Notice to Owners, lien releases, and contract requirements are met and monitors contract deliverables, insurance, and bonding requirements.
• Support implementation and maintenance of compliance-related modules in the County's ERP system.
• Serve as the County's lead on contract closeout procedures and documentation collection.
• Participate in supplier performance evaluations and escalate contract noncompliance issues.
• Maintain current and accurate documentation of policies, procedures, compliance workflows, and training materials.
• Provide training and technical assistance to departmental users on compliance expectations and documentation standards.
• Stay current on applicable federal, state, and local regulations impacting County compliance regarding contract administration and finance.
• Ensures p-card transaction compliance and timeliness including supporting the Purchasing Division with compliance reviews and reporting, as needed.
• Assist with audit readiness and internal/external inquiries related to contract performance and compliance.
• Participate in emergency procurement activities before, during, and after declared events.
• Performs other duties as assigned.

Minimum Requirements

• Minimum of five (5) years of progressively responsible experience in public procurement, contract administration, or risk/compliance functions, preferably in a government setting.
• Bachelors degree in Business Administration, Public Administration, Finance or closely related field is preferred.
• Valid Florida driver's license with clean driving record.
• A High School Diploma or GED equivalent is required.
• Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job.

Supplemental Information

Regular attendance is an essential function of this position.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

• Knowledge of public sector procurement and contract monitoring best practices.
• Familiarity with Florida procurement laws, grant compliance, and risk controls.
• Strong analytical and documentation skills; detail-oriented and organized.
• Proficiency in ERP systems and digital workflows (e.g., OpenGov, Munis, Oracle).
• Ability to communicate complex compliance issues clearly and constructively.
• Experience with bond, insurance, and lien documentation tracking.

Ability to manage multiple priorities while maintaining documentation accuracy.

Strong interpersonal skills for working across departments and with external vendors.

Employees may be required to perform duties, including the employee's normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during and after hazardous weather or state of local emergency.

While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This job description in no way implies that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

Working Environment and Physical Demands

Must be able to remain in a stationary position 90% of the time.

Constantly operates a computer and other office productivity machinery, such as a telephone, calculator and computer printer.

This position frequently communicates with the public. Must be able to exchange accurate information in these situations.

Must be able to perceive, inspect, assess, and compare data and to create reports and documents as necessary to summarize.

Occasionally moves boxes and/or files weighing up to 10 pounds.

The position operates in an indoor office environment subjecting the employee to potential exposure to dust.

The noise level in the work environment is usually moderate.

Clay County is an Equal Opportunity Employer dedicated to fostering adiverse workforce. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, genetic information, or age.

Clay County is committed to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations. As part of our dedication to supporting veterans, we ensure that qualified veterans are given preferential treatment in our hiring process, in accordance with Florida Statute 295.07.

Eligible Veterans who believe they were discriminated against may file a complaint with the Florida Department of Veterans' Affairs within 60 days of receiving notice of non-selection.