Contract Executive Assistant Jobs in Decatur, IL

White River Memory Care is looking for a compassionate and driven leader for our senior living community! Our intimate setting of 32 apartments for memory care allows for intentional clinical care of our residents. White River Memory Care has a strong clinical leader so our new Executive Director will excel in operations and sales. A successful candidate can expect a salary of $95,000 - $115,000, commensurate with experience and full-time benefits with PACS!

General Purpose

The Executive Director is responsible for the overall leadership, management, and strategic direction of the assisted living community. Joining a high-performing team, the ideal candidate will bring proven leadership and the ability to effectively oversee all aspects of operations, including clinical services, administration, financial performance, regulatory compliance, and community relations.

Essential Duties

• Oversees, with the assistance of the community's health and wellness director and other clinical care personnel, the provision of quality care.
• Responsible for the overall operational functioning of the senior living community as required by applicable law.
• Monitors census on a daily basis.
• Plan, develop, organize, implement, evaluate, and direct programs and activities.
• Formulates and monitors the budget and performance to budget on an ongoing basis to help facilitate the financial health of the community.
• Oversee the adoption of policies, procedures and professional standards of practice that govern the operations.
• Holds direct reports accountable.
• Is a role model for the Mission, Vision and Values. Works to ensure all employees, residents and families are treated with love and respect.
• Be involved in community groups and developing/maintaining relationships with local medical leadership and other key community leaders.
• Monitors legal and regulatory changes applicable to the community operations.
• Understands applicable staffing level requirements and works to facilitate the community's compliance with them.
• Monitors and directs execution of policy and procedural changes.
• Actively involved in resolving HR issues and Risk Management situations.
• Oversee employee development, performance, and disciplinary actions.
• Responsible for assisting in the recruiting, hiring, and onboarding processes.
• Handles payroll and timekeeping functions for the community.
• Responsible for tracking employee credentials, annual education, and other learning tasks through the learning system.
• Oversees capital improvements.
• Develop and maintain a good reputation within the industry and community.
• Develop strong relationships with your PACS support team (HR/Therapy/Clinical/Finance, etc.) as they assist in meeting/exceeding community goals.
• Responsible for contract negotiations with vendors.
• Supports Clinical efforts by understanding QA measures and holding applicable personnel accountable.
• Keeps abreast of collections and A/R on a daily basis.
• Develop and execute creative ideas to increase employee engagement and reduce turnover.
• Understand and review Quality Measures with the facility's clinical leadership on a regular basis.
• Actively participate in responding to state and federal healthcare surveys/inspections.
• Conduct daily meetings with appropriate staff during inspections to discuss survey findings and formulation of plans of action/correction.
• Review deficiencies noted during the exit conference, seeking to address concerns expressed by the surveyors.
• Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring in an effort to ensure that such deficiencies do not recur.
• May need to perform other duties as assigned.

Supervisory Requirements

This position is responsible for managing and overseeing multiple levels of employees either directly or indirectly. Responsibilities may include, but not limited to, hiring, training, budgeting, appraising performance, rewarding and disciplining employees, addressing complaints, resolving problems and terminations.

Salary Range: $100,000 - $115,000

Qualification

Education and/or Experience

Must possess, as a minimum, a Bachelor's Degree from an accredited college/university, or equivalent.

Must maintain licensing credentials for an Executive Director.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

To perform this job successfully, an individual must be proficient in the Microsoft Suite products.

Must maintain licensing credentials for an Executive Director.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator.

Travel by auto or airline will be required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.