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Contract Distribution Representative Jobs in Indiana

CTB

Chore-Time Customer Fulfillment Rep

Milford, IN · On-site

$12.75 - $17.50/hr

Customer interaction, order entry and management, and processing invoicing for contracts, parts ... Provide customs documentation to freight forwarders and distributors in a timely manner to prevent ...

MSI

Sales Representative (Flooring)

Roanoke, IN · On-site

Quote prices, discuss credit terms, and prepare sales contracts for customer orders. * Estimate ... Supplier Diversity Award - Home Depot * #1 Flooring Distributor multiple years in a row - Floor ...

MSI

Sales Representative (Flooring)

Zanesville, IN · On-site

Quote prices, discuss credit terms, and prepare sales contracts for customer orders. * Estimate ... Supplier Diversity Award - Home Depot * #1 Flooring Distributor multiple years in a row - Floor ...

MSI

Sales Representative (Flooring)

Huntertown, IN · On-site

Quote prices, discuss credit terms, and prepare sales contracts for customer orders. * Estimate ... Supplier Diversity Award - Home Depot * #1 Flooring Distributor multiple years in a row - Floor ...

MSI

Sales Representative (Flooring)

Warren, IN · On-site

Quote prices, discuss credit terms, and prepare sales contracts for customer orders. * Estimate ... Supplier Diversity Award - Home Depot * #1 Flooring Distributor multiple years in a row - Floor ...

MSI

Sales Representative (Flooring)

North Webster, IN · On-site

Quote prices, discuss credit terms, and prepare sales contracts for customer orders. * Estimate ... Supplier Diversity Award - Home Depot * #1 Flooring Distributor multiple years in a row - Floor ...

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Contract Distribution Representative information

What does a contract distribution representative do?

A Contract Distribution Representative is responsible for managing the distribution and administration of contracts between a company and its clients, vendors, or partners. They ensure contracts are properly executed, tracked, and stored, and often act as a liaison between internal departments and external parties. Their duties may also include reviewing contract terms, ensuring compliance with company policies, and supporting contract negotiations. This role is essential in industries where accurate contract management is critical, such as pharmaceuticals, manufacturing, or logistics.

How does a contract distribution representative typically collaborate with other departments to ensure accurate contract processing?

Contract Distribution Representatives frequently work with sales, legal, and operations teams to ensure that contracts are accurately prepared, reviewed, and distributed. They often serve as a central point of contact for questions about contract terms, documentation requirements, and processing timelines. Strong communication and organizational skills are essential, as representatives must track contract statuses, resolve discrepancies, and ensure all necessary approvals are obtained before final distribution. This collaborative approach helps minimize errors and supports a smooth workflow across departments.

What are the key skills and qualifications needed to thrive as a contract distribution representative, and why are they important?

To thrive as a Contract Distribution Representative, you need a strong understanding of contract management, attention to detail, and organizational skills, often supported by a background in business administration or a related field. Familiarity with contract management software, document tracking systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving, and relationship-building skills help you effectively coordinate with clients and internal teams. These skills are crucial for ensuring accurate contract processing, timely distribution, and maintaining compliance within fast-paced business environments.

What is the difference between Contract Distribution Representative vs Contract Sales Coordinator?

AspectContract Distribution RepresentativeContract Sales Coordinator
CredentialsHigh school diploma or equivalent; some roles may require industry-specific certificationsHigh school diploma; sales or industry-specific certifications beneficial
Work EnvironmentOffice setting, often interacting with clients and internal teamsOffice environment, focusing on sales support and client communication
Employer & Industry UsageUsed in industries like energy, manufacturing, and logistics for contract handlingCommon in sales-driven industries, supporting contract negotiations and client relations

The Contract Distribution Representative primarily manages the distribution of contracts within organizations, ensuring proper handling and compliance. In contrast, the Contract Sales Coordinator focuses on supporting sales processes related to contracts, assisting with negotiations and client communication. While both roles require strong organizational skills and industry knowledge, their core functions differ—one emphasizes contract distribution, the other sales support.

What cities in Indiana are hiring for Contract Distribution Representative jobs?

Cities in Indiana with the most Contract Distribution Representative job openings:

Contract Distribution Representative jobs near you

Chore-Time Customer Fulfillment Rep

Milford, IN • On-site

CTB
Crop Farming • 1 - 5K employees
Learn more about CTBexternal

$12.75 - $17.50/hr

Full-time

Re-posted 18 days ago

Job description


Job Title
Business Unit
Department
Reports To
Customer Fulfillment Representative
Chore-Time
Customer Service
Customer Service Manager
BU Location
BU Acceptance
Approved By:
Date Approved
Milford, IN
Overall Purpose: Why the Job Exists & What You Will Do:
Customer interaction, order entry and management, and processing invoicing for contracts, parts orders, and contract labor, with a strong emphasis on the international customer base.
Essential Job Functions & Expected Outcomes: Your Accountabilities in the Role
  • Receive phone calls from customers discussing their needs for repair and replacement parts. Search manuals and the computer system to determine answers to their questions and to define the proper parts.
  • Enter into the Oracle Cloud ERP system all orders received by phone and e-mail from Chore-Time Group Area Sales Managers and engineering staff, distributors, Poultry producer customers, and other CTB business units.
  • Manage active orders, monitoring lead time and availability. Confer with the pertinent company personnel and the customer regarding any necessary changes to the order or its fulfillment including freight needs.
  • Keep factory advised of shipping schedule and all changes.
  • Work with shipping department on issues surrounding containers, ship confirmations, and customer preferences on loading equipment.
  • Invoice daily (in Oracle Cloud ERP) for the prior day's shipments. Also do invoices to customers for parts and internal invoicing of contract orders.
  • Keep Management team abreast of issues involving delinquent Accounts Receivables and Customer disputes on a timely basis
  • On the last business day of each month, manage all month-end invoicing and contract management processes.
  • Run Margin reports for Sales Manager to determine discounting needs on orders
  • Calculate and maintain information surrounding On-Time, Complete, and Error Free metrics as well as track information related to Back-Orders and customer complaints.
  • Communicate with freight forwarders to arrange bookings for containers, LTL, and air shipments.
  • Create customs documentation using the GTM system, ensuring compliance with country-specific requirements.
  • Provide customs documentation to freight forwarders and distributors in a timely manner to prevent transit delays.
  • Ensure all documentation is accurate and properly maintained for auditing purposes.
  • Plan orders using the OTM system.

The job criteria may include other duties, responsibilities and activities, which may change or be assigned at any item with or without notice.
  • Integrity in all things
  • Customers are why we exist
  • Profitability is a must
  • Excellence in all we do
  • People make the difference

Equipment Used:
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, electronic devices, filing cabinets and fax machines.

Physical Requirements to Perform Essential Functions:
  • Ability to sit at desk for 5+ hours per day
  • Ability to operate keyboard and view computer screen for majority of day 6-7 hours
  • Ability to write ideas/information in a logical flow for 5+ hours per day
  • Ability to read and respond on an on-going basis daily due to nature of the work, throughout the day
  • Ability to communicate with others via phone, in-person, and computer on-going
  • Ability to listen to customers, problem-solve, and respond accordingly
  • Ability to stand, sit, walk, bend, reach, stoop, squat, kneel, and carry items frequently
  • Lifting to 15 lbs. sporadically

Environmental Conditions & Travel:
  • The employee is primarily exposed to a normal office environment with moderate noise. The employee is occasionally required to wear suitable Personal Protective Equipment while visiting client locations.

  • Travel: Limited travel to attend/visit trade shows as needed

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