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Construction Office Secretary Jobs (NOW HIRING)

Advance Waterproofing Co

Office Secretary

Gretna, LA · On-site

$38K - $42K/yr

Office Secretary / Construction Administrative Assistant - (Tailored for Waterproofing & Construction Operations) This version is built specifically for your workflow at Advance Waterproofing ...

DIHO Consulting USA

Secretary

Houston, TX · On-site

$18 - $20/hr

Previous office, administrative, receptionist, or secretarial experience preferred * Bilingual (english & spanish) * Experience with a construction company or electrical contractor is a plus * Strong ...

DIHO Consulting USA

Secretary

Houston, TX · On-site

$18 - $20/hr

Previous office, administrative, receptionist, or secretarial experience preferred * Experience with a construction company or electrical contractor is a plus * Strong organizational and ...

DIHO Consulting USA

Secretary

Houston, TX · On-site

$18 - $20/hr

Previous office, administrative, receptionist, or secretarial experience preferred * Bilingual (english & spanish) * Experience with a construction company or electrical contractor is a plus * Strong ...

DIHO Consulting USA

Bilingual Secretary

Houston, TX · On-site

$18 - $20/hr

Previous office, administrative, receptionist, or secretarial experience preferred * Bilingual (english & spanish) * Experience with a construction company or electrical contractor is a plus * Strong ...

Law Tyme, Inc.

Litigation Secretary

Alameda, CA · On-site

$75K - $95K/yr

... Construction law experience. · This is an "in office" position; no hybrid. Requirements: · 5-10 ... Legal Secretary Experience · Computer savvy in Microsoft Word programs · Strong attention to ...

DIHO Consulting USA

Bilingual Secretary

Houston, TX · On-site

$18 - $20/hr

Previous office, administrative, receptionist, or secretarial experience preferred * Bilingual (english & spanish) * Experience with a construction company or electrical contractor is a plus * Strong ...

Calc Engineering LLC

Secretary

Doral, FL · On-site

Secretary / Office Manager Calc Engineering LLC | Doral, FL | Full-Time, On-Site (Mon-Fri, 8:00 AM ... Exposure to engineering, construction, architecture, or permitting environments * Familiarity with ...

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Construction Office Secretary information

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How much do construction office secretary jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for construction office secretary in the United States is $18.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $20.67 per hour, depending on experience, location, and employer.

What is a construction office secretary?

Construction office secretaries are administrative professionals who provide support to construction project managers, engineers, and onsite staff by handling clerical tasks such as scheduling meetings, managing correspondence, processing invoices, and maintaining project documentation. They play a crucial role in ensuring the smooth operation of the construction office by organizing files, coordinating communication between project stakeholders, and assisting with compliance paperwork. Their work helps keep construction projects on track and ensures that all administrative processes run efficiently.

What are some typical challenges a construction office secretary faces in managing project documentation and communication?

A Construction Office Secretary often juggles multiple projects simultaneously, which requires excellent organizational skills to keep track of contracts, permits, and daily logs. One common challenge is ensuring that all documentation is up-to-date and accessible to both on-site and off-site teams, while also handling frequent changes in project schedules. Effective communication with contractors, suppliers, and project managers is essential to prevent delays and misunderstandings. Utilizing project management software and maintaining strong filing systems can help mitigate these challenges and contribute to the smooth running of construction operations.

What are the key skills and qualifications needed to thrive as a construction office secretary, and why are they important?

A Construction Office Secretary should have strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with construction management software, Microsoft Office Suite, and document control systems is typically required. Excellent communication, multitasking, and problem-solving abilities help them excel in coordinating between teams and handling project documentation. These skills ensure efficient office operations, accurate record-keeping, and effective support for construction project teams.

What is the difference between Construction Office Secretary vs Construction Administrative Assistant?

AspectConstruction Office SecretaryConstruction Administrative Assistant
CredentialsHigh school diploma; some roles may prefer additional certificationsHigh school diploma; some roles may require administrative certifications
Work EnvironmentConstruction office, administrative settingConstruction site office, administrative setting
Employer & Industry UsageCommonly used in construction companies for clerical tasksUsed interchangeably with Construction Office Secretary, often in larger firms
Primary ResponsibilitiesAnswering phones, filing, scheduling, data entrySupporting project teams, managing correspondence, coordinating meetings

While both roles support construction office operations, the Construction Office Secretary typically focuses on clerical and administrative tasks, whereas the Construction Administrative Assistant may have broader responsibilities supporting project teams and coordination efforts.

Is construction office secretary work stressful?

Construction office secretary work can be stressful due to tight deadlines, managing multiple administrative tasks, and coordinating communication between teams. The role often requires strong organizational skills and the ability to handle pressure in a fast-paced environment.
More about Construction Office Secretary jobs

What states have the most Construction Office Secretary jobs?

States with the most job openings for Construction Office Secretary jobs include:

What are popular job titles related to Construction Office Secretary jobs?

For Construction Office Secretary jobs, the most frequently searched job titles are:

Construction Office Secretary jobs near you
Infographic showing various Construction Office Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $39,067 per year, or $18.8 per hour.

Office Secretary

Gretna, LA • On-site

Advance Waterproofing Co
See more jobs at Advance Waterproofing Coexternal

$38K - $42K/yr

Full-time

Re-posted 3 days ago

Job description

Office Secretary / Construction Administrative Assistant – Job Description (Tailored for Waterproofing & Construction Operations)

This version is built specifically for your workflow at Advance Waterproofing — phones, estimates, billing, vendors, materials, scheduling, and job coordination.


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Construction Administrative Assistant (Office Secretary)


Location: Gretna LA

Schedule: Full-Time, Monday–Friday 8A.M.-4:30 P.M.


Industry: Waterproofing, Construction


Position Overview


The Construction Administrative Assistant supports daily office operations, job scheduling, customer communication, and project documentation. This role is central to keeping field crews organized, materials ordered, estimates accurate, and billing up to date. Strong communication, attention to detail, and reliability are essential.


Key Responsibilities


• Client Communication — Answer incoming calls, respond to emails, and provide clear updates to customers regarding scheduling, estimates, and job progress.

• Job Scheduling — Coordinate daily job schedules, confirm appointments, update calendars, and communicate changes to field crews.

• Estimates & Proposals — Prepare waterproofing and construction estimates, gather job details, and assist with proposal formatting and delivery.

• Billing & Invoicing — Create invoices, track payments, follow up on outstanding balances, and maintain accurate financial records.

• Bookkeeping Support — Assist with data entry, expense tracking, vendor payments, and job-cost documentation.

• Vendor & Material Coordination — Communicate with suppliers, order materials, track deliveries, and maintain purchase records.

• Office Organization — Maintain job folders, update digital records, file receipts, and keep the office running efficiently.

• Compliance & Documentation — Assist with insurance certificates, job photos, permits, and other required documentation.


Qualifications


• Experience in construction, waterproofing, or service-based industries preferred

• Strong communication and customer service skills

• Ability to multitask and manage shifting priorities

• Proficiency with computers, email, and office software

• Basic understanding of billing, bookkeeping, or willingness to learn

• Highly organized, dependable, and comfortable working independently


Compensation


• Competitive hourly pay based on experience


How to Apply


Candidates may submit their resume and contact information to our office email for consideration.