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Construction Administrative Assistant Jobs in East Rutherford, NJ

Proline Finishing Corp

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Construction Administrative Assistant

Yonkers, NY · On-site

$45K - $65K/yr

We are a Construction Company based in Yonkers, NY and are currently seeking an administrative assistant with prior experience in the administrative field. This position supports the CEO directly and ...

Proline Finishing Corp

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Construction Administrative Assistant

Yonkers, NY · On-site

$45K - $65K/yr

We are a Construction Company based in Yonkers, NY and are currently seeking an administrative assistant with prior experience in the administrative field. This position supports the CEO directly and ...

Archdiocese of Newark

Administrative Assistant

Newark, NJ · On-site

$18.75 - $25.25/hr

Administrative Assistant Department: Office of Property Management Administration Reports To ... This position supports the department's construction, facilities maintenance, and environmental ...

Traylor Bros.

Administrative Assistant

Secaucus, NJ · On-site

$18.25 - $24.50/hr

Administrative Assistant opportunity with Traylor Bros., Inc! Traylor Bros., Inc. (TBI) is one of ... The project scope includes significant access road development, construction of the upper reservoir ...

William A Gross Construction

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Assistant Bookkeeper/Administrative Assistant

New Hyde Park, NY · On-site

$45K - $52K/yr

The Assistant Bookkeeper/Administrative Assistant supports financial and administrative operations ... Effective communication skills Company Description General Construction firm in the New Hyde Park ...

William A Gross Construction

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Assistant Bookkeeper/Administrative Assistant

New Hyde Park, NY · On-site

$45K - $52K/yr

The Assistant Bookkeeper/Administrative Assistant supports financial and administrative operations ... Effective communication skills Company Description General Construction firm in the New Hyde Park ...

Pennoni

Administrative Assistant

Manhattan, NY · On-site

$50K - $63K/yr

Administrative Assistant Pennoni is hiring for an experienced professional to join our team as an ... Experience in the Architecture, Engineering or Construction industry strongly preferred Target ...

Pennoni

Administrative Assistant

Manhattan, NY · On-site

$50K - $63K/yr

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant ... Experience in the Architecture, Engineering or Construction industry strongly preferred TARGET ...

Toby's Services Ltd

Administrative Assistant

Queens, NY · On-site

$19.75 - $26.50/hr

You will support day-to-day administrative operations. Responsibilities * Scheduling, meeting ... in construction setting. * Adobe Creative Suite (InDesign, Illustrator, and Photoshop)

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All JobsConstruction Administrative JobsConstruction Administrative Assistant JobsConstruction Administrative Assistant Jobs in East Rutherford, NJ

Construction Administrative Assistant information

See East Rutherford, NJ salary details

$12

$21

$30

How much do construction administrative assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for construction administrative assistant in East Rutherford, NJ is $21.43, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $23.75 per hour, depending on experience, location, and employer.

What is a construction administrative assistant?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.

What does a construction administrative assistant do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

What are the key skills and qualifications needed to thrive as a construction administrative assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

How does a construction administrative assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

More about Construction Administrative Assistant jobs

What job categories do people searching Construction Administrative Assistant jobs in East Rutherford, NJ look for?

The top searched job categories for Construction Administrative Assistant jobs in East Rutherford, NJ are:

What cities near East Rutherford, NJ are hiring for Construction Administrative Assistant jobs?

Cities near East Rutherford, NJ with the most Construction Administrative Assistant job openings:

Construction Administrative Assistant jobs near you
Infographic showing various Construction Administrative Assistant job openings in East Rutherford, NJ as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $44,576 per year, or $21.4 per hour.

Construction Administrative Assistant

Victory Building & Construction LLC

Staten Island, NY • On-site

$20 - $23/hr

Full-time

PTO

Re-posted 15 days ago

Job description

Job Summary
We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a vital role in supporting construction projects by providing organizational and administrative assistance. This position requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

  • Assist with daily operations, ensuring tasks are completed efficiently and safely.
  • Maintain organized files and documentation related to project progress and materials.
  • Provide customer service support by addressing inquiries from clients and stakeholders with professionalism.
  • Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette.
  • Proofread project documents and reports for accuracy and clarity.
  • Collaborate with team members to ensure smooth communication and workflow.
  • Perform additional clerical tasks as needed to support project managers and site supervisors.
  • Familiarity with bookkeeping and basic accounting procedures.

Qualifications

  • At least 5 yrs experience in construction administration and construction accounting
  • Strong organizational skills with the ability to manage multiple tasks effectively.
  • Excellent customer service skills, with a focus on building positive relationships with clients and team members.
  • Proficiency in proofreading documents for grammar, punctuation, and formatting errors.
  • Ability to work well under pressure while maintaining attention to detail.
  • Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and Word. Experience in Adobe Acrobat and Quickbooks preferred.

If you are looking for an opportunity to grow within the construction industry while contributing to meaningful projects, we encourage you to apply for the Construction Assistant position today!

Job Type: Full-time

Company Description

Commercial General Contractor