Confirmation Manager Jobs in Illinois (NOW HIRING)

Warehouse & Logistic Management

• Oversee day-to-day warehouse operations, including receiving, inspecting, storing, staging, picking, loading, tracking, and distributing construction materials, tools, equipment, and other company assets.
• Maintain accurate inventory records through cycle counts, audits, reconciliations, and inventory control procedures.
• Manage pallet and location control, ensuring materials are properly labeled, organized, and available to support project schedules and field needs.
• Coordinate outbound shipments to project sites, including delivery scheduling, shipment tracking, and confirmation of receipt, in partnership with Project Managers, Procurement, and Logistics.
• Manage material returns from the field, redeployment opportunities, and reverse logistics as needed.
• Track damaged, missing, quarantined, or nonconforming materials and support exception resolution and disposition decisions.
• Maintain an organized, clean, and safe warehouse environment in compliance with company safety policies, procedures, and warehouse best practices.
• Manage warehouse equipment, material-handling assets, and company vehicles to support efficient operations.
• Develop and improve warehouse processes, operating procedures, and controls to increase efficiency, inventory accuracy, and service to project teams.
• Partner with Procurement, Project Management, and field teams to ensure materials are available when and where they are needed.

Office Management

• Serve as the primary point of contact for employees, visitors, vendors, building management, and service providers.
• Coordinate office maintenance, repairs, security access, and workspace organization.
• Manage office supply inventory, purchasing, and office budgets.
• Coordinate shipping, receiving, and mail distribution.
• Support onboarding for new employees, including workstation setup, office orientation, badge access, and equipment coordination.
• Schedule meetings, manage conference room reservations, and coordinate office logistics.
• Plan and execute office events, team lunches, celebrations, volunteer activities, and employee engagement initiatives.
• Partner with IT, HR, and Facilities to quickly resolve workplace issues.
• Provide administrative support to regional leadership, including meeting coordination, travel arrangements, and expense reporting.
• Maintain organized office records and ensure compliance with company policies and workplace procedures.

• 3+ years of experience in office management, workplace operations, warehouse management, inventory, logistics, facilities management, executive support, or administrative roles.
• Experience supporting a fast-paced corporate, construction, or operations environment.
• Exceptional organizational, multitasking, and time management skills, with the ability to manage multiple priorities with minimal supervision.
• Excellent written and verbal communication skills, with a strong customer service mindset and outstanding interpersonal skills.
• Resourceful, proactive problem solver with a high level of attention to detail.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience using inventory management or asset tracking software.
• Valid driver's license.
• Ability to lift up to 50 pounds and work comfortably in both an office and warehouse environment.

• Experience supporting Project Management, Construction, Engineering, or Operations teams.
• Forklift certification or the ability to obtain certification.
• Experience coordinating employee events and workplace engagement initiatives.
• Familiarity with warehouse management or workplace operations.
• Experience managing office vendors and building relationships with property management.
• Associate's or Bachelor's degree preferred but not required.

Salary will vary depending on your location and job-related skills and experience. This is an incentive-based position with the potential to earn more. For part-time roles, your compensation will be adjusted to reflect your hours.