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Conference Services Assistant Jobs in Connecticut

HHM Hotels

Conference Services Manager

Groton, CT · On-site

$54K/yr

Conference Services Manager Oversee operation of the Conference Services Department overseeing ... Review banquet associates' work to ensure accuracy. * Assist sales staff in securing re-bookings.

Corbin Advisors

Executive Assistant

Farmington, CT · On-site

Coordinate external and internal meetings, conference calls, and video conferencing with utmost ... Be adaptable to rapidly changing priorities, and demonstrate a high level of client service and ...

Corbin Advisors

Executive Assistant

Farmington, CT · On-site

Coordinate external and internal meetings, conference calls, and video conferencing with utmost ... Be adaptable to rapidly changing priorities, and demonstrate a high level of client service and ...

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Conference Services Assistant information

What is a conference services assistant?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

How does a conference services assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are the key skills and qualifications needed to thrive as a conference services assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What are the most commonly searched types of Conference Services jobs in Connecticut?

The most popular types of Conference Services jobs in Connecticut are:

What cities in Connecticut are hiring for Conference Services Assistant jobs?

Cities in Connecticut with the most Conference Services Assistant job openings:

Conference Services Assistant jobs near you

Conference Services Manager

Groton, CT

Hersha Hospitality Management LP
Traveler Accommodation • 501 - 1,000 employees
Learn more about Hersha Hospitality Management LPexternal

Full-time

Posted 22 days ago

Job description

Opportunity:  Conference Services Manager

Oversee operation of the Conference Services Department overseeing coordination of conference and meeting groups in accordance with established guest service and sustainability standards. 

Your Growth Path  

Sales Manager – Director of Catering Sales – Director of Sales

Your Focus

  • Plan and conduct pre and post-convention meetings with clients and respective departments.
  • Establish rapport with and entertain meeting planners while promoting hotel facilities and services.
  • Conduct walking site inspections throughout property.
  • Monitor in-house group activity, providing assistance as needed.
  • Communicate with sales, front office and reservations in order to coordinate and monitor guest room blocks and special reservation needs.
  • Assign banquet/meeting rooms set up based on needs of clients.
  • Review banquet associates’ work to ensure accuracy.
  • Assist sales staff in securing re-bookings.
  • Coordinate activities of various departments to service accounts.
  • Document tracking of group activity. Access and input data into a computer system to generate account history reports.
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards.
  • Perform other duties as requested by management.

Your Background and Skills

  • Associate or Bachelor’s degree preferred.
  • 1 to 3 years' of related experience.

Work Environment and Context

  • Work schedule varies and may include working on holidays and weekends.
  • Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending and reaching, stooping, kneeling, or crouching.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It


HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

To see other opportunities at this location, click here.

Hersha Hospitality Management logo

About Hersha Hospitality Management

Sourced by ZipRecruiter

Hersha Hospitality Management (HHM) is a well-established firm located in Harrisburg, PA, US, which operates in the hospitality industry. The company, hosted at hhmhospitality.com, is a dynamic and growing organization largely involved in a variety of hospitality-related services. Of these, their most prominent operations revolve around managing and investing in high quality hotels in urban gateway markets and regional destinations. Carving out a history of success since its inception, HHM is committed to excellence and creating value in all they do.

Industry

Traveler accommodation

Company size

501 - 1,000 Employees

Headquarters location

Philadelphia, PA, US

Year founded

1984

Social media

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