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Conference Planner Jobs in Seattle, WA (NOW HIRING)

NBBJ

Lead Medical Planner

Seattle, WA

$110K - $145K/yr

Advance theHealthcarepractice's reputation through conference presentations, journal articles and social media communication * Have proven success in planning and developing new projects as well as ...

Home | NBBJ

Lead Medical Planner

Seattle, WA

$110K - $145K/yr

Advance theHealthcarepractice's reputation through conference presentations, journal articles and social media communication * Have proven success in planning and developing new projects as well as ...

Uw

Program Operations Specialist

Seattle, WA · On-site

... conference in collaboration with the conference planning committee and the Director of Education, including timelines, logistics, communications, and post-conference evaluation. * Provide ...

NBBJ

Lead Medical Planner

Seattle, WA · On-site

$110K - $145K/yr

Advance the Healthcare practice's reputation through conference presentations, journal articles and social media communication * Have proven success in planning and developing new projects as well as ...

NBBJ

Lead Medical Planner

Seattle, WA · On-site

$110K - $145K/yr

Advance the Healthcare practice's reputation through conference presentations, journal articles and social media communication * Have proven success in planning and developing new projects as well as ...

AA2IT

AV Engineer

Seattle, WA · Hybrid

Deploy planned conference systems * Open and manage manufacturer RMAs as well as R&R for damaged equipment * Maintain inventory of spares, track maintenance in ticketing system, and submit for needed ...

AA2IT

AV Engineer

Seattle, WA · Hybrid

Deploy planned conference systems * Open and manage manufacturer RMAs as well as R&R for damaged equipment * Maintain inventory of spares, track maintenance in ticketing system, and submit for needed ...

Deloitte

Workday Adaptive Planning Manager

Seattle, WA · On-site

... conference room pilots (CRPs) functional configuration, testing, client user training * Business ... Functional FP&A knowledge and implementation/deployment experience of EPM systems * Experience ...

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How much do conference planner jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for conference planner in Seattle, WA is $35.04, according to ZipRecruiter salary data. Most workers in this role earn between $28.46 and $39.13 per hour, depending on experience, location, and employer.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.
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Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Seattle, WA as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $72,892 per year, or $35 per hour.

Onsite Event Assistant (On-Call) | Bell Harbor International Conference Center

Columbia Hospitality

Seattle, WA • On-site

$23 - $25/hr

Full-time

Re-posted 29 days ago

Columbia Hospitality rating

7.1

Company rating: 7.1 out of 10

Based on 36 frontline employees who took The Breakroom Quiz

23rd of 108 rated hotels

Job description

Onsite Event Assistant (On-Call) | Bell Harbor International Conference Center
As an Onsite Event Assistant, you will serve as liaison between client contacts and operations departments; connect with guests; schedule amenity spaces; manage incoming deliveries; monitor building security, and more. Combined with your project management, communication, and conflict management skills, your professional presence will build strong relationships with your community.
Let's start off with the most important part - what's in it for you:
The Perks
*Eligibility of perks is dependent upon job status
  • Hourly Pay Range: $23-$25 DOE
  • Get Paid Daily (Make any day payday)
  • Holiday Pay (When you work the holiday)
  • Values Based Culture (#OMGLIFE)
  • Culture Add (Creating Space for Fresh Perspectives)
  • Referral Bonus (Get Paid to Recruit)
  • Discounted Lodging, Dining, Spa, Golf, and Retail (Yes, Discounted Travel!)
  • Employee Assistance Program
  • "Columbia Cares" Volunteer Opportunities
  • Committee Participation Opportunities (Fun, Philanthropic, Diversity/Equity/Inclusion)
  • Task Force Work Opportunities (Grow your career in idyllic locations across the globe)
  • Online Learning Platform to Help You Grow!
  • Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)

Our Commitment to you:
"People never forget how you made them feel." Maya Angelou's famous statement serves as a rallying cry throughout Columbia Hospitality and fuels our collective drive - and success.
Our people are our purpose, and our brand is our people. We seek extraordinary individuals who drive our brand promise of Creating Exceptional Experiences. We are a people-first organization, ignited from the inside to succeed on the outside. We are a tight-knit, inclusive, values-driven team and we trust one another to have each other's backs. We show up every day with open hearts, an inclusive mindset, and genuine respect for those around us. We have fun, grow together, and strive to leave a positive lasting impression on everyone we meet.
What you'll do:
The Brass Tacks
  • Maintains up to date information of events, both current and future, occurring in region
  • Establishes professional familiarity of personal preferences, likes and dislikes of residents and guests
  • Answers the telephone in a pleasant and professional manner within three rings
  • Coordinates requests, comments and reservations through property intranet service
  • Communicates key updates and information to team members and management in a timely manner
  • Ensures proper building safety and security measures are followed at all times
  • Carefully documents the details of shift through logs and other reports for continuity
  • Maintains a close working relationship with local police and alarm monitoring services
  • Ensures unwelcomed visitors and solicitors do not enter private residences or common areas
  • Manages permissions to enter, contractor and vendor logistics and resident visitors and guests through building intranet
  • Maintains a clean, neat, organized and orderly offices and desks at all times
  • Responds to all resident and guest's requests in an expeditious, courteous and professional manner
  • Responds to all emails within 24 hours

The Nitty Gritty
  • Previous experience in customer service roles preferred
  • The ability to read, write and speak English fluently is required to read, analyze, and comprehend simple instruction, short correspondence and memos.
  • Proficiency in Microsoft Office applications, especially Word and Excel preferred

Don't meet every single requirement? At Columbia Hospitality we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may just be the right candidate for this or other roles.
Where you'll work:
Seattle's premier waterfront conference venue features 18 meeting rooms totaling 100,000 square feet with capacity for up to 6,000 guests. A multiple recipient of the Planners Choice Award from Successful Meetings and Meeting News, Bell Harbor features panoramic views of downtown Seattle and Puget Sound, Northwest-inspired cuisine and complimentary high-speed internet with REAL bandwidth! Bell Harbor is a member of the International Association of Conference Centers (IACC), ensuring a superior meeting experience with state-of-the-art audiovisual, Herman Miller chairs made for comfort, and well-lit meeting space.
Additional venues offered via the Bell Harbor sales team include Smith Cove Cruise Terminal located on Seattle's Magnolia waterfront with over 96,000 square feet of event space perfect for trade shows and large events, and directly adjacent to Bell Harbor the Maritime Event Center, a less traditional space that adds a nautical-themed backdrop to weddings and social events.
The Fine Print
Columbia Hospitality, Inc. is an equal opportunity employer committed to an inclusive environment without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. We strive for excellence in every position within the company and select the most qualified people who embrace our service philosophy and these values.
Accountability | Creativity | Enthusiasm | Honesty | Inclusion | Respect
Columbia Hospitality is a national management and consulting company with more than 25 years of experience in creating hospitality solutions and delivering exceptional experiences. Our portfolio includes award-winning hotels and resorts, premier residential communities, restaurants and bars, private and public golf clubs, conference centers, and distinctive venues. Columbia Hospitality has been consistently recognized as one of the Top Companies to Work for in Washington by Seattle Business Magazine and Puget Sound Business Journal for their commitment to creating a fun, dynamic and nurturing work environment for team members.

What Columbia Hospitality employees say

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